2024-12-31-accounts - Henfield Haven CIO

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Henfield Haven Consolidated Financial Statements for the Year ended 31[st] December 2024 Charity Registration No: 1183669

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

The Trustees present their Annual Report together with the unaudited financial statements for the year ended 31[st] December 2024.

Structure, Governance and Management

Henfield Haven became a Charitable Incorporated Organisation (CIO) on 31[st] May 2019. Henfield Haven's constitution as a CIO was registered by the Charity Commission, number 1183669.

The Haven is managed by a group of trustees and led operationally by the Haven Manager. Caring, catering, cleaning and gardening services are provided by a mix of employees, contracted staff and volunteers.

The Trustees generally meet 3 times a year to set the direction and provide oversight. Administrative tasks are generally delegated to the Charity's staff, but they act under Trustees' instruction.

Our local network is especially important to the sustainability of the Haven and this network includes:

Friends of the Haven (donors and supporters)
Henfield, Cowfold and Steyning Medical Centres
Age UK
West Sussex County Council
Horsham District Council
Henfield Parish Council (and other local Parish Councils)
Henfield Churches
Henfield Community Partnership
CEO of Dementia Support in Tangmere
Alzheimer's Society
Carers Support

The Henfield Haven Trading Company Limited (HHTCL) was incorporated on 7[th] November 2022 as a related entity to comply with Charity Commission regulations. All profits from the Trading Company are paid over to Henfield Haven CIO (HHCIO).

Objectives and Activities

Under its Constitution, the Charity's purpose is to relieve those in need, by reason of age, ill-health, disability, or other disadvantage, who live and work in Henfield Parish and its surrounding communities, through the provision of dementia care and other wellbeing services at the Henfield Haven.

Services and Public Benefit (and provision of services in 2025 financial year)

The principal aim of the HHCIO is to operate a day centre to support the vulnerable and their carers, many of whom will be deemed 'high needs' (this includes particularly dementia care as well as signposting for additional support e.g. from Carers Support, Dementia Crisis Team, Mind).

The Haven has operated at, or close to, capacity throughout the year. The scope of services provided through the year comprised:

High needs care on three days per week for typically 10 or 11 customers each day
The Thursday Club, including organised activity, befriending and provision of lunch one day a week for up to 20 vulnerable customers
Directing people to other services in Henfield - making connections for others utilising the Haven's extensive local network.
Café provision for the entire community, encouraging all generations to mix and enjoy wholesome freshly cooked meals. Positioning the Haven at the centre of dementia awareness, education and the positive acceptance of dementia as part of our local community will ultimately reduce the stigma surrounding dementia and allow those who live with it to enjoy more fulfilled lives.
The provision of a ‘Community Lunch’ one Sunday a month as a social occasion for those who may have less social contact or equally those who just wish to participate.

Transport in an adapted minibus is available to customers. In addition, a range of ancillary care services (e.g. osteopathy and a foot clinic) can be delivered from the Haven as well as the premises being used by community groups which fit in around the Haven’s core activities.

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

All services are delivered by an optimal mix of staff, volunteers and contractors. The employed team is 8 people (not all fulltime) supported by 2 contract staff and up to 60 volunteers each of whom typically work in one of the following areas – care provision, escorting minibus, kitchen, café, garden and fundraising.

A bursary scheme operates so that those deemed in need of financial support to attend the Haven as a customer can be supported.

Target Catchment Area

The primary defined catchment area for the Haven is unchanged and is as follows:-

Henfield
• Shermanbury • Partridge Green • Cowfold • Blackstone • Woodmancote • Woods Mill • Small Dole • Upper Beeding • Bramber • Steyning • Fulking • Edburton

This does not preclude services being offered to residents of other surrounding villages e.g. Ashurst, Albourne, Sayers Common, Twineham, Wineham, Poynings, Storrington (this list is illustrative rather than definitive).

Potential Demand for Services

When the local community took over running Henfield Day Care Centre from WSCC in 2015, it was clearly demonstrated that there was a compelling need in the Henfield area for a facility offering a range of services to help individuals, including carers, with living and ageing well. Rising life expectancy and increased numbers of people living with long-term conditions or disabilities, combined with a local rising population, mean that more high-level care and other forms of help are needed. The pandemic also demonstrated the vulnerability and isolation for some in the community and drove our resolve to work even harder to support these people through the provision of the services listed in this report.

The West Sussex Joint Strategic Needs Assessment showed that, although dementia is not a natural part of growing older, it is more prevalent in people over the age of 65. The Needs Assessment also showed that there were over 600 unpaid carers in Henfield alone, with over 60% of these carers citing practical support as a challenge. West Sussex County Council estimate that there are approximately 15,000 people currently living with dementia and this is anticipated to rise by 30% in the next 10 years.

The popularity of services at the Haven indicates that social isolation is also a major issue in Henfield where the most recent census figures show that well over 20% of pensioners were living on their own, the average for England being 13.1%. Social isolation and loneliness impact upon individuals' quality of life and wellbeing, adversely affecting health and increasing their use of health and social care services.

Demand for the services provided by the Henfield Haven CIO is evidenced by the care provision for both high needs and vulnerable customers having a waiting list.

How people access the Haven's services

The possible routes by which people become aware of the Haven's services include:

social prescribing (in conjunction with Henfield Medical Centre, Cowfold Medical Centre, Steyning Medical Centre and Age UK). This is a critical linkage point with many referrals
BN5 magazine (delivered free to all households), Henfield Parish Magazine, other publications
The Haven's website (www.henfieldhaven.org)
through the Friends of the Haven network
word of mouth

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

social media (Facebook.com/HenfieldHaven)
having previously used the Haven's café as a meeting place
outreach at local events, such as Gardens & Arts and the Village Fair
through interaction with local clubs, groups and fundraisers.

Actions and plans for 2025 year

With the Haven operating at close to capacity, there is little scope for any significant increase in activity and so the Board’s focus has been on maintaining safe and quality services for customers whilst continuing to build awareness in the community of the services we provide.

The 49 PV panels, installed on the roof of the building, are generating most of the needed electricity and an electric vehicle charging point is being well-used, using sustainable energy. The creation in 2023 of the Sensory Garden has been an added and well-used benefit, providing customers with a peaceful and safe environment to undertake gardening and other outdoor activities.

Going concern

The Trustees have successfully delivered against The Haven’s business plan in building back from temporary closure due to the pandemic and The Haven is now largely operating at capacity of the premises. The Trustees have concluded that with the Charity's current level of cash and investments and stable operation against financial targets, the Charity has adequate resources to continue in operational existence for the foreseeable future. Consequently, the financial statements have been prepared on a going concern basis.

Trustees

R Digby Stephenson (Chair) Anthony D. Druce Emma L. Cole Dr. Anthony F. Jackson Vicky Pollitt Joerg Schlueter Dr Karen E. Crawford-Clarke J Russell. Shaw Trevor Hodgson Belinda J Samrah

Financial Review

Thanks to the generosity of local residents and businesses, the HHCIO received donations and gifts totalling £53,332 (2023: £108,414) in the period.

The provision of care services was operating at full capacity during the year and delivered income from care fees of £114,653 (2023: £97,978).

The Henfield Haven café has traded for the full year and local groups hired space at the Haven's premises. These activities contributed £81,311 (2023: £72,722) to our income in the year.

Expenditure during the year increased in line with the provision of services and a full quota of staff, and operation of the café for the year.

Net operating income was £543 (2023: £37,384) for the year.

These accounts have been drawn up in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' 2015.

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

Reserves

The Group’s reserves increased to £270,919 (2023: £270,376) as at 31[st] December 2024. The reserves policy requires the charity to carry reserves equal to 3 months of unrestricted charitable expenditure; a fund for maintenance of and repairs to the building; and a fund to meet the costs of a year’s rent in the event of needing to find alternative premises. Free reserves were £132,604 (2023: £134,411).

Risk Management

While the Trustees regularly consider and review risks to the Haven, the main risks to the business plan are highlighted below, together with the mitigation.

Risk: Other charitable or private organisations providing similar services impact our revenue and our ability to recruit staff.

Mitigation: The HHCIO has built a strong local reputation with good links into the local community and local referrers, both between and during period of lockdown, giving us competitive advantage. We have a significant volunteer base drawn from the local community which we can call on either to recruit from or to cover resourcing needs pending recruitment. Over 60 volunteers collectively work the equivalent of 4 full-time employees. The waiting list for our services indicates that there is still a significant need for what we provide.

Risk: Key staff and volunteers looking for alternative employment or volunteering opportunities.

Mitigation: The Trustees recognise that the team of employees, volunteers and contractors are very important to our success. As such, we work hard to ensure they are supported, fairly rewarded and recognised for their contribution and we seek to provide an inclusive and engaging working environment. We recognise that working in this environment can at times feel emotionally demanding and so we place particular emphasis on ensuring that each team member is supported individually as well as collectively.

Fixed Assets

The movements in Fixed Assets during the year are set out in Note 9 of the financial statements.

Statement of the Trustees' Responsibilities

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the Henfield Haven and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently
observe the methods and principles in the Charities SORP
make judgements and estimates that are reasonable and prudent
state whether applicable Accounting Standards, including FRS 102, have been followed, subject to any material departures disclosed and explained in the financial statements
state whether a Statement of Recommended Practice (SORP) applies and has been followed, subject to any material departures which are explained in the financial statements; and
prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the Charity will continue in operation.

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deeds. They are also responsible for safeguarding the assets of Henfield Haven and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

By Order of the Trustees;

R.Digby Stephenson, FRIN RD

The Henfield Haven Hewitts Henfield West Sussex BN5 9DT Date: 4[th] September 2025

Henfield Haven - Trustees, ReFX)rt for the year ended 31st December 2024

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

Henfield Haven CIO

Consolidated Statement of Financial Activities For the Year ended 31[st] December 2024

Note INCOME AND ENDOWMENTS Voluntary Income 3 Other Activities 4 Charitable Activities 5 Grants Total Operating Income EXPENDITURE Raising Funds 6 Staff Costs 7 Other Operating Costs 8 Total Expenditure Bank Interest Received Net Operating Surplus	Unrestricted 2024 £ 53,332 85,272 123,002 3,200 264,806 26,469 178,267 64,403 269,139 4,876 543	Restricted 2024 £ - - - - - - - - - - -	Total 2024 £ 53,332 85,272 123,002 3,200 264,806 26,469 178,267 64,403 269,139 4,876 543	Total 2023 £ 108,414 74,600 100,212 17,500
				300,726
				35,263 168,606 61,874
				265,743
				2,401
				37,384

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

Henfield Haven CIO Consolidated Balance Sheet As at 31[st] December 2024

		CIO	Group	CIO	Group
	Note	2024	2024	2023	2023
		£	£	£	£
Fixed Assets
Tangible Assets	9	27,610	27,610	35,674	35,674
Current Assets
Cash at Bank and in Hand		236,755	239,361	227,486	230,342
Debtors	10	91,234	10,457	85,137	10,034
		327,989	249,818	312,623	240,376
Creditors: amounts falling due within
one year	11	(84,680)	(6,509)	(77,316)	(5,674)
Net Current Assets		243,309	243,309	235,307	234,702
Total Net Assets		270.919	270,919	270,981	270,376
Accumulated Funds
Unrestricted Funds brought forward		270,818	270,213	228,762	228,762
Unrestricted Surplus for the year		(62)	543	42,056	41,451
		270,756	270,756	270,818	270,213
Restricted Surplus brought forward		163	163	4,230	4,230
Restricted Surplus / (Deficit) for the			-
year		-		(4,067)	(4,067)
		270,919	270,919	270,981	270,376

Approved by the Trustees on 8[th] August 2025 and signed on its behalf by

….........................................................................

R.Digby Stephenson, FRIN RD

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

Henfield Haven CIO Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2024

1 Accounting Policies

a) Accounting convention

The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Charity is a public benefit entity for the purposes of FRS 102 and a registered charity and therefore has also prepared its financial statements in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The FRS 102 Charities SORP) and Charities Act 2011.

b) Going concern

c) Donations, legacies, etc

Voluntary income includes donations and legacies, grants and fundraising income and is included in full in the period in which it is receivable. Legacies are considered receivable when the amount can be reliably measured and receipt is reasonably certain.

d) Resources expended

Expenditure is recognised on an accruals basis, gross of irrecoverable VAT. The financial statements distinguish between the following subheadings:

Cost of raising funds

This category includes all expenditure relating to the cost of goods sold and services provided, along with the cost of generating voluntary income.

Cost of charitable activities

This category includes all expenditure on activities in furtherance of the charity's objects together with expenditure on costs incurred in support of the charitable activities undertaken by the charity.

e) Restricted and unrestricted funds

The accounts distinguish between restricted and unrestricted funds. The former are subject to restrictions on the purposes for which they may be used, namely the Helpline. Unrestricted funds are those where there are no externally imposed restrictions. They include those freely available to the Henfield Haven for expenditure or appropriation to reserves for internally designated purposes.

f) Critical accounting estimates and areas of judgement

In the view of the Trustees in applying the accounting policies adopted, no judgements were required that have a significant effect on the amounts recognised in the financial statements nor do any estimates or assumptions made carry any significant risk of material adjustment on the next financial year.

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

Henfield Haven CIO Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2024 (continued)

1. Accounting policies (continued)

(g) Tangible fixed assets

Tangible fixed assets of more than £500 are capitalised and included at cost.

Provision is made for depreciation on tangible assets at rates calculated to write-off the cost over their expected useful life as follows:

Fixtures & Fittings - 20% per annum Motor Vehicles - 10% per annum

(h) Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial

statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

(i) Cash flow statement

The charity has taken the exemption available in paragraph 7.1B of FRS102 and has not prepared a cash flow statement.

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

Henfield Haven CIO

Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2024 (continued)

2. Summary performance of the CIO only Income and expenditure Income Expenditure Net operating income Bank interest received Net income Total funds brought forward Total funds carried forward 3. Voluntary income Unrestricted 2024 £ Donations 53,332 4. Other Activities Unrestricted 2024 £ Café 68,500 Room hire 12,811 Other income 3,961 85,272 5. Incoming Resources from Charitable Activities Care provision Gift Aid 6. Raising funds Café costs (direct) Fundraising (other)	Restricted 2024 £ - Restricted 2024 £ - - - -

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

Henfield Haven CIO Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2024 (continued)

7. Staff costs

Wages and salaries Pension costs Staff training	£ 167,465 9,206 1,596 178,267	£ 158,310 7,995 2,301
		168,606

The average number of full-time equivalent staff employed during the year was 7 (2024: 7)

During the year, the Trustees received no remuneration and were not reimbursed for any expenses.

Other Operating Costs Insurance Light and heat Cleaning Repairs and maintenance Gardening Printing, postage and stationery Advertising Computer costs Legal and professional Charitable bursaries Office costs Subscriptions Rent and rates Vehicle expenses Bank charges Depreciation		Unrestricted 2024 £ 3,702 9,212 12,548 1,784 1,118 354 103 4 4,204 2,220 14,026 170 137 3,721 2,068 9,032	Unrestricted 2024 £ 3,702 9,212 12,548 1,784 1,118 354 103 4 4,204 2,220 14,026 170 137 3,721 2,068 9,032	Restricted 2024 £ - - - - - - - - - - - - - - - -	Restricted 2024 £ - - - - - - - - - - - - - - - -	Total 2024 £ 3,702 9,212 12,548 1,784 1,118 354 103 4 4,204 2,220 14,026 170 137 3,721 2,068 9,032	Total 2023 £ 3,845 14,212 6,216 4,251 2,337 362 - 168 7,406 2,310 7,454 161 142 2,528 1,643 8,839

			64,403		-	64,403	61,874

8. Other Operating Costs

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

Henfield Haven CIO

Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2024 (continued)

9. Tangible fixed assets

Fixtures & Fittings £ Cost At 1stJanuary 2024 31,894 Additions 968 At 31stDecember 2024 32,862 Depreciation At 1stJanuary 2024 13,440 Charge for Year 6,572 At 31stDecember 2024 20,012 Net book value at 31stDecember 2024 12,850 31stDecember 2023 18,454 10. Debtors CIO 2024 £ Other debtors 10,390 Amounts owed by subsidiary company 80,844 91,234 An employee loan of £1000 was outstanding at 31 December 2024. The loan has since been 11. Creditors: amounts falling due within one year Accruals - Taxation 2,480 Amounts owed to subsidiary company 82,200 84,680

12. Operating leases

At 31[st] December 2024, Henfield Haven was committed to make the following payments under non-cancellable operating leases:

Due within 1 year Within two to five years		2024 £ - - -		2023 £ - -
				-

The CIO leases the property at Hewitts End from West Sussex County Council on a 25 year lease ending in December 2040 fo

Henfield Haven - Trustees’ Report for the year ended 31[st] December 2024

Henfield Haven CIO Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2024 (continued)

13. Related party transactions

repaid.

14. Subsidiaries

At 31[st] December 2024, the CIO held 100% of the issued share capital of the following company which is registered in England:

Henfield Haven Trading Company Limited Trading subsidiary

Turnover Cost of sales Gross profit Administrative expenses Bank interest Profit before taxation Gift Aid payment to parent Taxation Profit after taxation		2024 £ 72,401 (28,861) 43,540 (38,763) 4,777 66 4,843 (4,238) 605	14 months to 31.12.23 £ 69,693 (34,049)
			35,644 (32,771)
			2,873 47
			2,920 (3,525) -
			(605)