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2023-12-31-accounts

Annual Report & Consolidated Financial Statements Year ended 31st December 2023

Charity Registration No: 1183669

Administrative Information

Trustees

R Digby Stephenson (Chair)

Peter W.S. Sheppard (until 23/8/23)

Anthony D. Druce Emma L. Cole Dr Anthony F. Jackson Vicky Pollitt Joerg Schlueter Dr Karen E. Crawford Clarke Russell Shaw Trevor Hodgson Belinda J Samrah (from 14/12/23)

Independent Examiner

Dave Jemmett

Registered Office

The Henfield Haven Hewitts Henfield BN5 9DT

01273 494747

Website

henfieldhaven.org www.facebook.com/HenfieldHaven https://fb.watch/sXLeMVR5z0/

Photographic Credits

BN5 Magazine, Helen Boosey, Trevor Hodgson, Lorette Mackie & Digby Stephenson

The Henfield Haven Annual Report & Accounts 2023

The Trustees present their Annual Report, together with the unaudited financial statements, for the year ended 31 December 2023.

Contents

Contents
Structure, Governance and Management 5
Objectves and Actvites
Services & Public Beneft		 7
7
Target Catchment Area 8
Potental Demand for Services 9
How people access the Haven’s services 11
Actons and Plans for 2024 13
Going Concern 13
Financial Review 15
Board of Trustees 16
Statement of Trustees' Responsibilites 17
Independent Examiner’s Report 18

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The Henfield Haven Annual Report & Accounts 2023

"Since retiring I had a lot of time on my hands. It is so rewarding to be a volunteer at the Haven and to be part of such a wonderful friendly team."

A HAVEN VOLUNTEER

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The Henfield Haven Annual Report & Accounts 2023

Structure, Governance and Management

Henfield Haven became a Charitable Incorporated Organisation (CIO) on 31st May 2019. Henfield Haven's new constitution as a CIO was registered by the Charity Commission, number 1183669.

The Haven is managed by a group of trustees and led operationally by the Haven Manager. Caring, catering, cleaning and gardening services are provided by a mix of employees, contracted staff and volunteers.

The Trustees generally meet 3 times a year and set the direction and provide oversight. Administrative tasks are generally delegated to the Charity's staff, but they at all times act under Trustees' instruction.

Our network is especially important to the sustainability of the Haven and this network includes:

The Henfield Haven Trading Company Limited (HHTCL) was incorporated on 7th November 2022 as a related entity in order to comply with Charity Commission regulations. All profits from the Trading Company are to be paid over to Henfield Haven CIO (HHCIO).

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The Henfield Haven Annual Report & Accounts 2023

"Thanks for all your wonderful work – long may it continue."

A HAVEN SUPPORTER

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The Henfield Haven Annual Report & Accounts 2023

Objectives and Activities

Under its Constitution, the Charity's purpose is to relieve those in need, by reason of age, ill-health, disability, or other disadvantage, who live and work in Henfield Parish and its surrounding communities, through the provision of dementia care and other wellbeing services at the Henfield Haven.

Services and Public Benefit (and provision of services in 2023 financial year)

The principal aim of the HHCIO is to operate a day centre to support the vulnerable and their carers, many of whom will be deemed 'high needs' (this includes particularly dementia care as well as signposting for additional support e.g. from Carers Support, Dementia Crisis Team, Mind).

The Haven has operated at, or close to, capacity throughout the year. The scope of services provided through the year comprised:

Transport in an adapted minibus is available to customers. In addition, a range of ancillary care services (e.g. osteopathy and a foot clinic) can be delivered from the Haven as well as the premises being used by community groups which fit in around the Haven’s core activities.

All services are delivered by an optimal mix of staff, volunteers and contractors. The employed team is eight people (not all full-time) supported by two contract staff and up to 60 volunteers each of whom typically work in one of the following areas – care provision, escorting minibus, kitchen, café, garden and fundraising.

A bursary scheme has been introduced so that those deemed in need of financial support to attend the Haven as a customer can be supported.

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The Henfield Haven Annual Report & Accounts 2023

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Horsham
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A272
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A24 1 5 6 7 A283 8 11 10 13 12 9

Target Catchment Area

The primary defined catchment area for the Haven is unchanged and is as follows:-

1. Henfield

2. Shermanbury

3. Partridge Green

A27

Brighton Shoreham-by-Sea

4. Cowfold

5. Blackstone

6. Woodmancote

7. Woods Mill

8. Small Dole

9. Upper Beeding

10. Bramber

11. Steyning

12. Fulking

13. Edburton

This does not preclude services being offered to residents of other surrounding villages e.g. Ashurst, Albourne, Sayers Common, Twineham, Wineham, Poynings, Storrington (this list is illustrative rather than definitive).

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The Henfield Haven Annual Report & Accounts 2023

Potential Demand for Services

in West Sussex; by 2030, this figure is estimated to rise to 22,450 people. Older people are also more likely to have other significant and life limiting chronic conditions, putting a huge demand on capacity within services. The Needs Assessment also showed that there were over 600 unpaid carers in Henfield alone, with over 60% of these carers citing practical support as a challenge.

When the local community took over running Henfield Day Care Centre from WSCC in 2015, it was clearly demonstrated that there was a compelling need in the Henfield area for a facility offering a range of services to help individuals, including carers, with living and ageing well. Rising life expectancy and increased numbers of people living with long-term conditions or disabilities, combined with a local rising population, mean that more high-level care and other forms of help are needed. The pandemic also demonstrated the vulnerability and isolation for some in the community and drove our resolve to work even harder to support these people through the provision of the services listed in this report.

The popularity of services at the Haven indicates that social isolation is also a major issue in Henfield where the most recent census figures show that well over 20% of pensioners were living on their own, the average for England being 13.1%. Social isolation and loneliness impact upon individuals' quality of life and wellbeing, adversely affecting health and increasing their use of health and social care services.

A recent report from the West Sussex Joint Strategic Needs Assessment showed that, although dementia is not a natural part of growing older, it is more prevalent in people over the age of 65. In 2020, it was estimated that 16,650 people have dementia

Demand for the services provided is evidenced by the care provision for both high needs and vulnerable customers having a waiting list.

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The Henfield Haven Annual Report & Accounts 2023

"Thursday is the only day I get out because of my mobility. The Haven mini-bus is a godsend. I really enjoy the socialising and the wonderful lunches."

THURSDAY CLUB MEMBER

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The Henfield Haven Annual Report & Accounts 2023

How people access the Haven’s services

The possible routes by which people become aware of the Haven's services include:

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The Henfield Haven Annual Report & Accounts 2023

"Before coming to the Haven my husband did nothing but sit around and watch TV. I had to be with him 24/7, but now twice a week I get much needed time to myself and he really enjoys his time there. "

WIFE & CARER

12

The Henfield Haven Annual Report & Accounts 2023

Actions and plans for 2024

With the Haven operating at close to capacity, there is little scope for any significant increase in activity and so the Board’s focus has been on maintaining safe and quality services for customers whilst continuing to build awareness in the community of the services we provide.

The 49 PV panels, installed on the roof of the building, are generating most of the needed electricity and an electric vehicle charging point is being well-used, using sustainable energy. The creation in 2023 of the Sensory Garden has been an added and well-used benefit, providing customers with a peaceful and safe environment to undertake gardening and other outdoor activities.

Going concern

The Trustees have successfully delivered against The Haven’s business plan in building back from temporary closure due to the pandemic and The Haven is now largely operating at capacity of the premises. The Trustees have concluded that with the Charity's current level of cash and investments and stable operation against financial targets, the Charity has adequate resources to continue in operational existence for the foreseeable future. Consequently, the financial statements have been prepared on a going concern basis.

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The Henfield Haven Annual Report & Accounts 2023

"On behalf of my husband and myself I would like to thank you all for the patience and kindness you have shown and know that you all made a significant difference in his and my life during his time with you at the Haven. I am incredibly grateful for your support. Thank you all. "

A CARER

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The Henfield Haven Annual Report & Accounts 2023

Financial Review

Thanks to the generosity of local residents and businesses, the HHCIO received donations and gifts totalling £108,414 (2022: £54,637) in the period.

The provision of care services was operating at full capacity during the year and delivered income from care fees of £97,978 (2022: £94,356).

The Henfield Haven café has traded for the full year and local groups hired space at the Haven's premises. These activities contributed £72,722 (2022: £73,537) to our income in the year.

Expenditure during the year increased in line with the provision of services and a full quota of staff, and operation of the café for the year.

Net operating income was £37,384 (2022: £33,848) for the year contributing to a strong Balance Sheet.

These accounts have been drawn up in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' 2015.

Reserves

The Group’s reserves increased to £270,376 (2022: £232,992) as at 31st December 2023. The reserves policy requires the charity to carry reserves equal to 3 months' of unrestricted charitable expenditure; a fund for maintenance of and repairs to the building; and a fund to meet the costs of a year’s rent in the event of needing to find alternative premises. Free reserves were £134,411 (2022: £108,991).

Risk Management

While the Trustees regularly consider and review risks to the Haven, the main risks to the business plan are highlighted below, together with the mitigation.

Risk: Other charitable or private organisations providing similar services impact our revenue and our ability to recruit staff.

Mitigation: The HHCIO has built a strong local reputation with good links into the local community and local referrers, both between and during period of lockdown, giving us competitive advantage. We have a significant volunteer base drawn from the local community which we can call on either to recruit from or to cover resourcing needs pending recruitment. Over 60 volunteers collectively work the equivalent of 4 full-time employees. A waiting list for our services would indicate that there is still a significant need for what we provide.

Risk: Key staff and volunteers looking for alternative employment or volunteering opportunities.

Mitigation: The Trustees recognise that the team of employees, volunteers and contractors are very important to our success. As such, we work hard to ensure they are supported, fairly rewarded and recognised for their contribution and we seek to provide an inclusive and engaging working environment. A development day was held in the second half of 2023 for all employees and a similar half-day for volunteers in the first half of 2024.

Fixed Assets

The movements in Fixed Assets during the year are set out in Note 8 of the financial statements.

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The Henfield Haven Annual Report & Accounts 2023

Board of Trustees

----- Start of picture text -----
R Digby Stephenson (Chair) Peter W.S. Sheppard
Anthony D. Druce Emma L. Cole Vicky Pollitt
Dr. Anthony F. Jackson Joerg Schlueter Russell Shaw
Dr Karen E. Crawford Clarke Trevor Hodgson Belinda J Samrah
----- End of picture text -----

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The Henfield Haven Annual Report & Accounts 2023

"Without the wonderful support that we receive from our volunteers, staff, sponsors, donors and the local community The Henfield Haven simply wouldn’t exist." CHAIR OF TRUSTEES

Statement of the Trustees’ Responsibilities

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the Henfield Haven and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deeds. They are also responsible for safeguarding the assets of Henfield Haven and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

By Order of the Trustees R.Digby Stephenson, FRIN RD y

The Henfield Haven Hewitts Henfield West Sussex BN5 9DT Date: 18th October 2024

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The Henfield Haven Annual Report & Accounts 2023

Independent Examiner’s Report to the Trustees of the Henfield Haven

I report on the accounts of Henfield Haven for the year ended 31[st] December 2023, which comprise the Statement of Financial Activities, Balance Sheet and related notes.

Respective Responsibilities of Trustees and Examiner

The Charity's Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

Since the Charity's gross income exceeded £25,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

2) the accounts do not accord with those records; or

3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

……………………………

David Jemmett FCA

Date: October 2024

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The Henfield Haven Annual Report & Accounts 2023

Henfield Haven CIO

Consolidated Statement of Financial Activities For the Year ended 31[st] December 2023

Note
INCOME AND ENDOWMENTS
Voluntary Income
3
Other Activities
4
Charitable Activities
5
Grants
Total Operating Income
EXPENDITURE
Raising Funds
6
Staff Costs
7
Other Operating Costs
8
Total Expenditure
Bank Interest Received
Net Operating Surplus		 Unrestricted
2023
£
108,414
74,600
100,212
15,500
298,726
35,263
168,606
55,807
259,676
2,401
41,451		 Restricted
2023
£
-
-
-
2,000
2,000
-
-
6,067
6,067
-
(4,067)		 Total
2023
£
108,414
74,600
100,212
17,500
300,726
35,263
168,606
61,874
265,743
2,401
37,384		 Total
2022
£
54,637
73,537
96,180
28,659
253,013
28,223
120,991
70,309
219,523
358
33,848

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The Henfield Haven Annual Report & Accounts 2023

Henfield Haven CIO Consolidated Balance Sheet As at 31[st] December 2023

Note
Fixed Assets
Tangible Assets
9
Current Assets
Cash at Bank and in Hand
Debtors
10
Creditors: amounts falling due within
one year
11
Net Current Assets
Total Net Assets
Accumulated Funds
Unrestricted Funds brought forward
Unrestricted Surplus for the year
Restricted Surplus brought forward
Restricted (Deficit) / Surplus for the
year		 CIO
2023
£
35,674
227,486
85,137
312,623
(77,316)
235,307
270,981
228,762
42,056
270,818
4,230
(4,067)
270,981		 Group
2023
£
35,674
230,342
10,034
240,376
(5,674)
234,702
270,376
228,762
41,451
270,213
4,230
(4,067)
270,376		 CIO
2022
£
44,513
183,016
6,416
189,432
(953)
188,479
232,992
199,144
29,618
228,762
-
4,230
232,992		 Group
2022
£
44,513		 Group
2022
£
44,513
183,016
6,416
189,432
(953)
188,479
232,992
199,144
29,618
228,762
-
4,230
232,992

Approved by the Trustees on 18[th] October 2024 and signed on its behalf by

…......................................................................... R.Digby Stephenson, FRIN RD

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The Henfield Haven Annual Report & Accounts 2023

Henfield Haven CIO Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2023

1 Accounting Policies

a) Accounting convention

The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Charity is a public benefit entity for the purposes of FRS 102 and a registered charity and therefore has also prepared its financial statements in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The FRS 102 Charities SORP) and Charities Act 2011.

b) Going concern

The Trustees have successfully delivered against The Haven’s business plan in building back from temporary closure due to the pandemic and The Haven is now largely operating at capacity of the premises. The Trustees have concluded that with the Charity's current level of cash and investments and stable operation against financial targets, the Charity has adequate resources to continue in operational existence for the foreseeable future. Consequently, the financial statements have been prepared on a going concern basis.

c) Donations, legacies, etc

Voluntary income includes donations and legacies, grants and fundraising income and is included in full in the period in which it is receivable. Legacies are considered receivable when the amount can be reliably measured and receipt is reasonably certain.

d) Resources expended

Expenditure is recognised on an accruals basis, gross of irrecoverable VAT. The financial statements distinguish between the following subheadings:

Cost of raising funds

This category includes all expenditure relating to the cost of goods sold and services provided, along with the cost of generating voluntary income.

Cost of charitable activities

This category includes all expenditure on activities in furtherance of the charity's objects together with expenditure on costs incurred in support of the charitable activities undertaken by the charity.

e) Restricted and unrestricted funds

The accounts distinguish between restricted and unrestricted funds. The former are subject to restrictions on the purposes for which they may be used, namely the Helpline. Unrestricted funds are those where there are no externally imposed restrictions. They include those freely available to the Henfield Haven for expenditure or appropriation to reserves for internally designated purposes.

f) Critical accounting estimates and areas of judgement

In the view of the Trustees in applying the accounting policies adopted, no judgements were required that have a significant effect on the amounts recognised in the financial statements nor do any estimates or assumptions made carry any significant risk of material adjustment on the next financial year.

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The Henfield Haven Annual Report & Accounts 2023

Henfield Haven CIO Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2023 (continued)

1. Accounting policies (continued)

(g) Tangible fixed assets

Tangible fixed assets of more than £500 are capitalised and included at cost.

Provision is made for depreciation on tangible assets at rates calculated to write-off the cost over their expected useful life as follows:

Fixtures & Fittings - 20% per annum Motor Vehicles - 10% per annum

(h) Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

(i) Cash flow statement

The charity has taken the exemption available in paragraph 7.1B of FRS102 and has not prepared a cash flow statement.

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The Henfield Haven Annual Report & Accounts 2023

Henfield Haven CIO

Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2023 (continued)

2.
Summary performance of the CIO only
Income and expenditure
Income
Expenditure
Net operating income
Bank interest received
Net income
Total funds brought forward
Total funds carried forward
3.
Voluntary income
Unrestricted
2023
£
Donations
108,414
4.
Other Activities
Unrestricted
2023
£
Café
61,407
Room hire
11,315
Other income
1,878
74,600
5.
Incoming Resources from Charitable Activities
Care provision
Gift Aid
6.
Raising funds
Café costs (direct)
Fundraising (other)		 Restricted
2023
£
-
Restricted
2023
£
-
-
-		 2023
£
273,235
(237,600)
35,635
2,354
37,989
232,992
270,981
Total
2023
£
108,414
Total
2023
£
61,407
11,315
1,878
74,600
Unrestricted
2023
£
97,978
2,234
100,212
£
34,049
1,214
35,263		 2022
£
253,013
(219,523)
33,490
358
33,848
199,144
232,992
Total
2022
£
54,637
Unrestricted
2022
£
62,369
11,168
-
73,537
Unrestricted
2022
£
94,356
1,824
96,180
£
28,223
-
28,223

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The Henfield Haven Annual Report & Accounts 2023

Henfield Haven CIO Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2023 (continued)

7. Staff costs

Wages and
salaries
Pension costs
Staff training		 £
158,310
7,995
2,301
168,606		 £
113,826
6,580
585
120,991

The average number of full-time equivalent staff employed during the year was 7 (2022: 7)

During the year, the Trustees received no remuneration and were not reimbursed for any expenses.

8.
Other Operating Costs
Insurance
Light and heat
Cleaning
Repairs and maintenance
Gardening
Printing, postage and stationery
Computer costs
Legal and professional
Charitable bursaries
Office costs
Subscriptions
Rent and rates
Vehicle expenses
Accountancy
Bank charges
Depreciation		 Unrestricted
2023
£
3,845
14,212
6,216
4,251
-
362
168
4,280
2,310
3,724
161
142
2,528
3,126
1,643
8,839		 Unrestricted
2023
£
3,845
14,212
6,216
4,251
-
362
168
4,280
2,310
3,724
161
142
2,528
3,126
1,643
8,839		 Restricted
2023
£
-
-
-
-
2,337
-
-
-
-
3,730
-
-
-
-
-
-		 Total
2023
£
3,845
14,212
6,216
4,251
2,337
362
168
4,280
2,310
7,454
161
142
2,528
3,126
1,643
8,839		 Total
2022
£
4,081
11,695
6,013
4,997
804
392
472
19,709
2,802
3,753
-
317
2,030
3,559
914
8,771
55,807 6,067 61,874 70,309

Restricted expenditure relates to the provision of movement classes funded by the British Gymnastics Association, and the development of a Sensory Garden funded by local donations.

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The Henfield Haven Annual Report & Accounts 2023

Henfield Haven CIO

Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2023 (continued)

9.
Tangible fixed assets
Cost
At 1stJanuary 2023
Additions
Grants
At 31stDecember 2023
Depreciation
At 1stJanuary 2023
Charge for Year
At 31stDecember 2023
Net book value at
31stDecember 2023
31stDecember 2022
10.
Debtors
Other debtors
Amounts owed by subsidiary company
11.
Creditors: amounts falling due within
one year
Accruals
Taxation
Amounts owed to subsidiary company		 Fixtures &
Fittings
£
31,894
-
-
31,894
7,061
6,379
13,440
18,454
24,833
CIO
2023
£
10,034
75,103
85,137
-
2,296
75,020
77,316		 Motor
Vehicles
£
24,600
-
-
24,600
4,920
2,460
7,380
17,220
19,680
Group
CIO
2023
2022
£
£
10,034
6,416
-
-
10,034
6,416
120
953
5,554
-
-
-
5,674
953		 Totals
£
56,494
-
-
56,494
11,981
8,839
20,820
35,674
44,513
Group
2022
£
6,416
-
6,416
953
-
-
953

12. Operating leases

At 31[st] December 2023, Henfield Haven was committed to make the following payments under non-cancellable operating leases:

Due within 1 year
Within two to five years		 2023

£
-
-
-		 2022
£
-
-
-

The CIO leases the property at Hewitts End from West Sussex County Council on a 25 year lease ending in December 2040 for a peppercorn rent.

13

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The Henfield Haven Annual Report & Accounts 2023

Henfield Haven CIO Notes to the Consolidated Financial Statements For the Year ended 31[st] December 2023 (continued)

13. Related party transactions

There have been no related party transactions during the year that require disclosure in the financial statements.

14. Subsidiaries

At 31[st] December 2023, the CIO held 100% of the issued share capital of the following company which is registered in England:

Henfield Haven Trading Company Limited Trading subsidiary

The results of the subsidiary for the 14 months since its incorporation have been fully consolidated into the results of the Group.

Turnover
Cost of sales
Gross profit
Administrative expenses
Bank interest
Profit before taxation
Gift Aid payment for the year ended 31stOctober 2023
Taxation
Profit after taxation		 2023
£
69,693
(34,049)
35,644
(32,771)
2,873
47
2,920
(3,525)
-
(605)

The trading subsidiary has a reporting period to 31[st] October. During its first full year of trading, the subsidiary made profits of £3,525 which were donated to the CIO. During the 2 months of trading to 31[st] December 2023 the trading subsidiary made a loss of £605.

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11 i* The Queen's Award for Voluntary Service

Hewitts, Henfield, BN5 9DT 01273 494747 henfieldhaven.org Charity Registration No: 1183669