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2022-12-31-accounts

Annual Report & Financial Statements Year ended 31st December 2022

Charity Registration No: 1183669

Administrative Information

Trustees

R Digby Stephenson (Chair) Peter W.S. Sheppard

Anthony D. Druce Emma L. Cole

Dr Anthony F. Jackson Vicky Pollitt Joerg Schlueter

Dr Karen E. Crawford Clarke

J Russell Shaw Trevor Hodgson

Independent Examiner

Paul Samrah

Registered Office

The Henfield Haven Hewitts Henfield BN5 9DT

01273 494747

Website

henfieldhaven.org www.facebook.com/HenfieldHaven

Photographic Credits

All photographs © BN5 Magazine except p4 Pixabay

The Henfield Haven Annual Report & Accounts 2022

The Trustees present their Annual Report, together with the unaudited financial statements, for the year ended 31 December 2022.

Contents

Contents
Structure, Governance and Management 5
Objectves and Actvites
Services & Public Beneft		 7
7
Target Catchment Area 8
Potental Demand for Services 9
How people access the Haven’s services 11
Plans for 2023 13
Going Concern 13
Financial Review 15
2023 Board of Trustees 16
Statement of Trustees Responsibilites 17
Independent Examiner’s Report 18

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The Henfield Haven Annual Report & Accounts 2022

"Henfield Haven is like a mini community. I felt proud and privileged to be a part of a unique and essential service"

A CENTRE WORKER

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The Henfield Haven Annual Report & Accounts 2022

Structure, Governance and Management

Henfield Haven became a Charitable Incorporated Organisation (CIO) on 31 May 2019. Henfield Haven's new constitution as a CIO was registered by the Charity Commission, number 1183669.

The Haven is managed by a group of trustees and led operationally by the Haven Manager. Caring, catering, cleaning and gardening services are provided by a mix of employees, contracted staff and volunteers.

The Trustees generally meet quarterly and set the direction and provide oversight. Administrative tasks are generally delegated to the Charity's staff, but they at all times act under Trustees' instruction.

Our network is especially important to the sustainability of the Haven and this network includes:

The Henfield Haven Trading Company Limited (HHTCL) was incorporated on 7th November 2022 as a related entity in order to comply with Charity Commission regulations. All profits from the Trading Company are to be paid over to Henfield Haven CIO (HHCIO). The company did not trade in the year.

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The Henfield Haven Annual Report & Accounts 2022

Objectives and Activities

Under its Constitution, the Charity's purpose is to relieve those in need, by reason of age, ill-health, disability, or other disadvantage, who live and work in Henfield Parish and its surrounding communities, through the provision of dementia care and other wellbeing services at the Henfield Haven.

Services and Public Benefit (and provision of services in 2022 financial year)

The principal aim of the Henfield Haven CIO (HHCIO) is to operate a day centre to support the vulnerable and their carers, many of whom will be deemed 'high needs' (this includes particularly dementia care, and signposting for additional support e.g. from Carers Support, Dementia Crisis Team, Mind).

2022 has been the first full year of operating since the COVID-19 pandemic and the Haven has operated at, or close to, capacity throughout the year. The scope of services provided through the year comprised:

Transport in an adapted minibus is available to customers. In addition, a range of ancillary care services (e.g. osteopathy) can be delivered from the Haven as well as the premises being used by community groups which fit in around the Haven’s core activities.

All services are delivered by an optimal mix of staff, volunteers and contractors. The employed team is 8 people (not all full-time) supported by 2 contract staff and up to 60 volunteers each of whom typically work in one of the following areas – care provision, kitchen, café, garden, fundraising.

A bursary scheme has been introduced so that those deemed in need of financial support to attend the Haven as a customer can be supported.

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The Henfield Haven Annual Report & Accounts 2022

Horsham

----- Start of picture text -----
4
3 2
A23
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A272

A24 1 6 7 A283 8 11 10 13 12 9

1 5

Target Catchment Area

The primary defined catchment area for the Haven is as follows:-

A27

1. Henfield

Brighton Shoreham-by-Sea

2. Shermanbury

3. Partridge Green

4. Cowfold

5. Blackstone

6. Woodmancote

7. Woods Mill

8. Small Dole

9. Upper Beeding

10. Bramber

11. Steyning

12. Fulking

13. Edburton

This does not preclude services being offered to residents of other surrounding villages e.g. Ashurst, Albourne, Sayers Common, Twineham, Wineham, Poynings, Storrington (this list is illustrative rather than definitive).

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The Henfield Haven Annual Report & Accounts 2022

Potential Demand for Services

in West Sussex; by 2030, this figure is estimated to rise to 22,450 people. Older people are also more likely to have other significant and life limiting chronic conditions, putting a huge demand on capacity within services. The Needs Assessment also showed that there were over 600 unpaid carers in Henfield alone, with over 60% of these carers citing practical support as a challenge.

When the local community took over running Henfield Day Care Centre from WSCC in 2015, it was clearly demonstrated that there was a compelling need in the Henfield area for a facility offering a range of services to help individuals, including carers, with living and ageing well. Rising life expectancy and increased numbers of people living with long-term conditions or disabilities, combined with a local rising population, means that more high-level care and other forms of help are needed. The pandemic also demonstrated the vulnerability and isolation for some in the community and drove our resolve to work even harder to support these people through the provision of the services listed in this plan.

The popularity of services at the Haven indicates that social isolation is also a major issue in Henfield where the most recent census figures show that well over 20% of pensioners were living on their own, the average for England being 12.4%. Social isolation and loneliness impact upon individuals' quality of life and wellbeing, adversely affecting health and increasing their use of health and social care services.

A recent report from the West Sussex Joint Strategic Needs Assessment showed that, although dementia is not a natural part of growing older, it is more prevalent in people over the age of 65. In 2020, it was estimated that 16,650 people have dementia

Demand for the services provided is evidenced by the care provision for both high needs and vulnerable customers having a waiting list.

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The Henfield Haven Annual Report & Accounts 2022

"I am very lonely since my wife passed away. I can’t get out much so the Thursday Club is the highlight of my week. I smile all day." A REGULAR THURSDAY CLUB MEMBER

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The Henfield Haven Annual Report & Accounts 2022

How people access the Haven’s services

The possible routes by which people become aware of the Haven’s services include:

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The Henfield Haven Annual Report & Accounts 2022

"The Haven has been a lifeline for our family, keeping my husband engaged in happy surroundings and allowing me to work without worry. I can never thank them enough. " THE PARTNER OF ONE OF OUR REGULAR CUSTOMERS

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The Henfield Haven Annual Report & Accounts 2022

Actions and plans for 2023

With the Haven operating at close to capacity, there is little scope for any significant increase in activity. Where 2021 was a year of transition and re-opening, 2022 is a year of consolidation. That said, there are a number of projects to improve the fabric of the premises some of which will have the benefit of reducing running costs for future years. 49 PV panels have been installed on the roof to generate most of the needed electricity; an electric vehicle charging point has been installed, using sustainable energy; the gas oven has been replaced with a convection oven supplemented by an induction hob; the premises have been deep-cleaned and a large portion of the building has been painted internally.

In 2023 a Sensory Garden has been created to provide customers with a peaceful and safe environment to undertake gardening and other outdoor activities. This was largely achieved with self-help labour; donated materials and expertise from local businesses and a grant from Horsham District Council.

Going concern

The Trustees have successfully delivered against The Haven’s business plan in building back from temporary closure due to the pandemic and The Haven is now largely operating at capacity of the premises. The Trustees have concluded that with the Charity's current level of cash and investments and stable operation against financial targets, the Charity has adequate resources to continue in operational existence for the foreseeable future. Consequently, the financial statements have been prepared on a going concern basis.

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The Henfield Haven Annual Report & Accounts 2022

"The Henfield Haven is my lifeline. I look after my husband 24/7. Twice a week I get the break I need knowing that he is safe and happy. "

A CARER

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The Henfield Haven Annual Report & Accounts 2022

Financial Review

Thanks to the generosity of local residents and businesses, the HHCIO received donations and gifts totalling £54,637 (2021: £75,610) in the period.

The provision of care services increased during the year to operate at full capacity delivering income from care fees of £96,180 (2021: £34,102).

The Henfield Haven café has traded for the full year and local groups hired space at the Haven's premises. These activities contributed £75,537 (2021: £57,564) to our income in the year.

Expenditure during the year increased in line with the provision of services and a full quota of staff, and operation of the café for a full year.

Net operating income was £33,848 (2021: £91,832) for the year contributing to a strong balance sheet.

These accounts have been drawn up in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' 2015.

Reserves

Risk Management

While the Trustees regularly consider and review risks to the Haven, the main risk to the business plan is highlighted below, together with the mitigation.

Risk: Other charitable or private organisations providing similar services impact our revenue and our ability to recruit staff.

Mitigation: The HHCIO has built a strong local reputation with good links into the local community and local referrers, both between and during period of lockdown, giving us competitive advantage. We have a significant volunteer base drawn from the local community which we can call on either to recruit from or to cover resourcing needs pending recruitment. Over 60 volunteers collectively work the equivalent of 4 full-time employees.

Fixed Assets

The movements in Fixed Assets during the year are set out in Note 8 of the financial statements.

The CIO's reserves increased to £232,992 (2021: £199,144) as at 31st December 2022. The reserves policy requires the charity to carry reserves equal to 3 months' of unrestricted charitable expenditure; a fund for maintenance of and repairs to the building; and a fund to meet the costs of a year’s rent in the event of needing to find alternative premises. Free reserves were £108,991 (2021: £75,144).

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The Henfield Haven Annual Report & Accounts 2022

2023 Board of Trustees

----- Start of picture text -----
R Digby Stephenson (Chair)
Peter W.S. Sheppard Anthony D. Druce Emma L. Cole
Vicky Pollitt Dr. Anthony F. Jackson Joerg Schlueter
J Russell Shaw Dr Karen E. Crawford Clarke Trevor Hodgson
----- End of picture text -----

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The Henfield Haven Annual Report & Accounts 2022

"The Henfield Haven simply wouldn’t exist without the wonderful support that we receive from our local community, volunteers, staff, sponsors and donors." CHAIR OF TRUSTEES

Statement of the Trustees’ Responsibilities

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the Henfield Haven and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deeds. They are also responsible for safeguarding the assets of Henfield Haven and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

By Order of the Trustees R.Digby Stephenson, FRIN RD y

The Henfield Haven Hewitts Henfield West Sussex BN5 9DT Date: 24th August 2023

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The Henfield Haven Annual Report & Accounts 2022

Independent Examiner’s Report to the Trustees of the Henfield Haven

I report on the accounts of Henfield Haven for the year ended 31[st] December 2022, which comprise the Statement of Financial Activities, Balance Sheet and related notes.

Respective Responsibilities of Trustees and Examiner

The Charity's Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

Since the Charity's gross income exceeded £25,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Paul E M Samrah FCA

Date: 24[th] August 2023

Windrush 9 Mill Drive Henfield West Sussex BN5 9RY

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The Henfield Haven Annual Report & Accounts 2022

Henfield Haven CIO Statement of Financial Activities For the Year ended 31[st] December 2022

Note
INCOME AND ENDOWMENTS
Voluntary Income
2
Other Activities
3
Charitable Activities
4
Grants
Total Operating Income
EXPENDITURE
Raising Funds
5
Staff Costs
6
Other Operating Costs
7
Total Expenditure
Net Operating Surplus		 Unrestricted
2022
£
50,840
73,537
96,180
14,800
235,357
28,223
120,991
56,525
205,739
29,618		 Restricted
2022
£
3,797
-
-
13,859
17,656
-
-
13,426
13,426
4,230		 Total
2022
£
54,637
73,537
96,180
28,659
253,013
28,223
120,991
69,951
219,165
33,848		 Total
2021
£
75,610
57,564
34,102
46,777
214,053
16,845
65,920
39,456
122,221
91,832

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The Henfield Haven Annual Report & Accounts 2022

Henfield Haven CIO Balance Sheet As at 31[st] December 2022

Fixed Assets
Tangible Assets
Current Assets
Cash at Bank and in Hand
Debtors
Creditors: amounts falling due within
one year
Net Current Assets
Total Net Assets
Accumulated Funds
Unrestricted Funds brought forward
Transfer to Unrestricted Funds
Unrestricted Surplus for the year
Restricted Surplus brought forward
Restricted Fund transferred to
Unrestricted Funds
Restricted Surplus for the year		 Note
8
9
10
12		 2022
£
44,513
183,016
6,416
189,432
(953)
188,479
232,992
199,144
-
29,618
228,762
-
-
4,230
232,992		 2021
£
26,824
174,667
4,965
179,632
(7,312)
172,320
199,144
103,588
3,724
91,832
199,144
3,724
(3,724)
-
199,144

Approved by the Trustees on 24[th] August 2023 and signed on its behalf by

…......................................................................... R.Digby Stephenson, FRIN RD

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The Henfield Haven Annual Report & Accounts 2022

Henfield Haven CIO Notes to the Financial Statements For the Year ended 31[st] December 2022

1 Accounting Policies

a) Accounting convention

The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Charity is a public benefit entity for the purposes of FRS 102 and a registered charity and therefore has also prepared its financial statements in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The FRS 102 Charities SORP) and Charities Act 2011.

b) Going concern

The Trustees have successfully delivered against The Haven’s business plan in building back from temporary closure due to the pandemic and The Haven is now largely operating at capacity of the premises. The Trustees have concluded that with the Charity's current level of cash and investments and stable operation against financial targets, the Charity has adequate resources to continue in operational existence for the foreseeable future. Consequently, the financial statements have been prepared on a going concern basis.

c) Donations, legacies, etc

Voluntary income includes donations and legacies, grants and fundraising income and is included in full in the period in which it is receivable. Legacies are considered receivable when the amount can be reliably measured and receipt is reasonably certain.

d) Resources expended

Expenditure is recognised on an accruals basis, gross of irrecoverable VAT. The financial statements distinguish between the following subheadings:

Cost of raising funds

This category includes all expenditure relating to the cost of goods sold and services provided, along with the cost of generating voluntary income.

Cost of charitable activities

This category includes all expenditure on activities in furtherance of the charity's objects together with expenditure on costs incurred in support of the charitable activities undertaken by the charity.

e) Restricted and unrestricted funds

The accounts distinguish between restricted and unrestricted funds. The former are subject to restrictions on the purposes for which they may be used, namely the Helpline. Unrestricted funds are those where there are no externally imposed restrictions. They include those freely available to the Henfield Haven for expenditure or appropriation to reserves for internally designated purposes.

f) Critical accounting estimates and areas of judgement

In the view of the Trustees in applying the accounting policies adopted, no judgements were required that have a significant effect on the amounts recognised in the financial statements nor do any estimates or assumptions made carry any significant risk of material adjustment on the next financial year.

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The Henfield Haven Annual Report & Accounts 2022

Henfield Haven CIO Notes to the Financial Statements For the Year ended 31[st] December 2022 (continued)

1. Accounting policies (continued)

(g) Tangible fixed assets

Tangible fixed assets of more than £500 are capitalised and included at cost.

Provision is made for depreciation on tangible assets at rates calculated to write-off the cost over their expected useful life as follows:

Fixtures & Fittings - 20% per annum Motor Vehicles - 10% per annum

(h) Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

Basic financial liabilities are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities.

(i) Cash flow statement

The charity has taken the exemption available in paragraph 7.1B of FRS102 and has not prepared a cash flow statement.

2. Voluntary income

Donations Unrestricted
2022
£
50,840		 Restricted
2022
£
3,797		 Total
Total
2022
2021
£
£
54,637
75,610

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The Henfield Haven Annual Report & Accounts 2022

Henfield Haven CIO Notes to the Financial Statements For the Year ended 31[st] December 2022 (continued)

3.
Other Activities
Unrestricted
2022
£
Café
62,369
Room Hire
11,168
73,537
4.
Incoming Resources from Charitable Activities
Care provision
Gift Aid
5.
Raising funds
Café costs
(direct)
Fundraising
(other)
6.
Staff costs
Wages and
Salaries
Pension costs
Staff training		 Restricted
2022
£
-
-
-		 Total
2022
£
62,369
11,168
73,537
Unrestricted
2022
£
94,356
1,824
96,180
£
28,223
-
28,223
£
113,826
6,580
585
120,991		 Unrestricted
2021
£
48,850
8,714		 Unrestricted
2021
£
48,850
8,714
57,564
Unrestricted
2021
£
27,726
6,376
34,102
£
13,468
3,377
16,845
£
62,909
2,925
86
65,920

The average number of full-time equivalent staff employed during the year was 7 (2021: 6)

During the year, the Trustees received no remuneration and were not reimbursed for any expenses.

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The Henfield Haven Annual Report & Accounts 2022

7
Other Operating Costs
Insurance
Light and heat
Cleaning
Repairs and maintenance
Gardening
Printing, postage and stationery
Advertising
Computer costs
Legal and professional
Charitable bursaries
Office costs
Rent and rates
Vehicle expenses
Accountancy
Bank charges
Depreciation		 Unrestricted
2022
£
4,081
11,695
3,346
4,997
804
392
-
472
10,190
2,802
2,513
317
2,030
3,559
556
8,771		 Unrestricted
2022
£
4,081
11,695
3,346
4,997
804
392
-
472
10,190
2,802
2,513
317
2,030
3,559
556
8,771		 Restricted
2022
£
-
-
2,667
-
-
-
-
-
9,519
-
1,240
-
-
-
-
-		 Total
2022
£
4,081
11,695
6,013
4,997
804
392
-
472
19,709
2,802
3,753
317
2,030
3,559
556
8,771		 Total
2021
£
1,352
9,271
3,758
4,579
-
514
221
290
9,806
-
1,873
162
972
2,871
640
3,147
56,525 13,426 69,951 39,456

Restricted expenditure relates to the provision of various activities for customers of the Haven funded by grants and the provision of Covid protection.

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The Henfield Haven Annual Report & Accounts 2022

Henfield Haven CIO Notes to the Financial Statements For the Year ended 31[st] December 2022 (continued)

8. Tangible fixed assets

Cost
At 1stJanuary 2022
Additions
Grants
At 31stDecember 2022
Depreciation
At 1stJanuary 2022
Charge for Year
At 31stDecember 2022
Net book value at
31stDecember 2022
31stDecember 2021
9.
Debtors
Other debtors
10.
Creditors: amounts falling due within
one year
Deferred income
Accruals		 Fixtures &
Fittings
£
5,434
31,460
(5,000)
31,894
750
6,311
7,061
24,833
4,684
2022
£
6,416
-
954
953

11. Operating leases

At 31[st] December 2022, Henfield Haven was committed to make the following payments under non-cancellable operating leases:

Due within 1 year
Within two to five years		 2022

£
-
-
-		 2021
£
-
-
-

The CIO leases the property at Hewitts End from West Sussex County Council on a 25 year lease for a peppercorn rent.

12. Related party transactions

There have been no related party transactions during the year that require disclosure in the financial statements.

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Hewitts, Henfield, BN5 9DT 01273 494747 henfieldhaven.org Charity Registration No: 1183669