**Annual Report & Financial Statements** Year ended 31st December 2021 Charity Registration No: 1183669 ## **Administrative Information** ## **Trustees** R Digby Stephenson (Chair) Peter W.S. Sheppard Anthony D. Druce Emma L. Cole Vassos Siantonas _(resigned Aug 2021)_ Vicky Pollitt Dr Anthony F. Jackson Joerg Schlueter James R Shaw Dr Karen E. Crawford Clarke Trevor Hodgson _(appointed Sep 2021)_ ## **Independent Examiner** Paul Samrah ## **Registered Office** The Henfield Haven Hewitts Henfield BN5 9DT 01273 494747 ## **Website** henfieldhaven.org www.facebook.com/HenfieldHaven ## **Photographic Credits** All photographs © BN5 Magazine except p4 Pixabay **The Henfield Haven Annual Report & Accounts 2021** **The Trustees present their Annual Report, together with the unaudited financial statements, for the year ended 31 December 2021.** ## **Contents** |**Contents**|| |---|---| |Structure, Governance and Management|**5**| |Objectves and Actvites
Services & Public Beneft|**7**
**7**| |Target Catchment Area|**8**| |Potental Demand for Services|**9**| |How people access the Haven’s services|**11**| |Plans for 2022|**13**| |Going Concern|**13**| |Financial Review|**15**| |2022 Board of Trustees|**16**| |Statement of Trustees Responsibilites|**17**| |Independent Examiner’s Report|**18**| **3** **The Henfield Haven Annual Report & Accounts 2021** "...to relieve those in need, by reason of age, ill-health, disability, or other disadvantage..." **4** **The Henfield Haven Annual Report & Accounts 2021** ## **Structure, Governance and Management** Henfield Haven became a Charitable Incorporated Organisation (CIO) on 31 May 2019. Henfield Haven’s new constitution as a CIO was registered by the Charity Commission, number 1183669. The Haven is managed by a group of trustees and led operationally by the Haven Manager. Caring, catering, cleaning and gardening services are provided by a mix of employees, contracted staff and volunteers. The Trustees generally meet quarterly and set the direction and provide oversight. Administrative tasks are generally delegated to the Charity’s staff, but they at all times act under Trustees’ instruction. Our network is especially important to the sustainability of the Haven and this network includes: - z Friends of the Haven (donors and supporters) - z Henfield, Cowfold and Steyning Medical Centres - z Age UK - z West Sussex County Council - z Horsham District Council - z Henfield Parish Council (and other local Parish Councils) - z Henfield Churches - z Henfield Community Partnership - z CEO of Dementia Support in Tangmere - z Alzheimer’s Society - z Carers Support **5** i¥. **The Henfield Haven Annual Report & Accounts 2021** ## **Objectives and Activities** Under its Constitution, the Charity’s purpose is to relieve those in need, by reason of age, ill-health, disability, or other disadvantage, who live and work in Henfield Parish and its surrounding communities, through the provision of dementia care and other wellbeing services at the Henfield Haven. ## **Services and Public Benefit** The principal aim of the Henfield Haven CIO (HHCIO) is to operate a day centre to support the vulnerable and their carers, many of whom will be deemed ‘high needs’ (this includes particularly dementia care, and signposting for additional support e.g. from Carers Support, Dementia Crisis Team, Mind). The operations ofThe Haven were impacted by the pandemic in 2020 and 2021. However, since July 2021, provision of care and other services has been gradually re-initiated and by the end of the financial year 2021, the Haven was operating at, or close to, capacity. At the year end, the scope of these services comprised: - z High needs care on three days per week for typically 10 or 11 customers each day - z A meeting place with organised activity and befriending (and provision of lunch etc) one day a week for 20 vulnerable customers - z A meeting place one morning a week for mothers and babies - (this was introduced after the yearend in February 2022) recognising the need for support, networking and with some discussions/ talks of this segment of the community. - z Cafe provision for the entire community, encouraging all generations to mix and become dementia friendly. Positioning the Haven at the centre of dementia awareness, education and the positive acceptance of dementia as part of our local community will ultimately reduce the stigma surrounding dementia and allow those who live with it to enjoy more fulfilled lives - z Directing people to other services in Henfield - making connections for others utilising the Haven’s extensive local network. - z The provision of a ‘community lunch’ one Sunday a month as a social occasion for those who may have less social contact or equally those who just wish to participate. Transport in an adapted minibus is available to customers. In addition, a range of ancillary care services (eg osteopathy) can be delivered from the Haven as well as the premises being used by community groups (these need to fit around the Haven’s core activities). All services are delivered by an optimal mix of staff, volunteers and contractors. The paid team is 8 people (not all full-time) supported by up to 80 volunteers each of whom typically work in one of the following areas - care provision, kitchen, cafe, garden, fundraising. A bursary scheme has been introduced so that those deemed in need of financial support to attend the Haven as a customer can be supported. On 5th September 2021, the Lord Lieutenant, Deputy Lieutenant and High Sheriff attended a garden celebration at the Haven to present the Queen’s Award for Voluntary Service. **7** **The Henfield Haven Annual Report & Accounts 2021** **Horsham** **----- Start of picture text -----**
4
3 2
A23
**----- End of picture text -----**
**A272** **A24 1 6 7 A283 8 11 10 13 12 9** **1 5** ## **Target Catchment Area** The primary defined catchment area for the Haven is as follows:- **A27** **1.** Henfield **Brighton Shoreham-by-Sea** **2.** Shermanbury **3.** Partridge Green **4.** Cowfold **5.** Blackstone **6.** Woodmancote **7.** Woods Mill **8.** Small Dole **9.** Upper Beeding **10.** Bramber **11.** Steyning **12.** Fulking **13.** Edburton This does not preclude services being offered to residents of other surrounding villages e.g. Ashurst, Alboume, Sayers Common, Twineham, Wineham, Poynings, Storrington (this list is illustrative rather than definitive). **8** **The Henfield Haven Annual Report & Accounts 2021** ## **Potential Demand for Services** When the local community took over running Henfield Day Care Centre from WSCC in 2015, it was clearly demonstrated that there was a compelling need for the Henfield area for a facility offering a range of services to help individuals, including carers, with living and ageing well. Rising life expectancy and increased numbers of people living with long-term conditions or disabilities, combined with a local rising population, means that more high-level care and other forms of help are needed. The pandemic has also demonstrated the vulnerability and isolation for some in the community and has driven our resolve to work even harder to support these people through the provision of the services listed in this plan. The West Sussex Joint Strategic Needs Assessment showed that Henfield Medical Centre alone had about 3,000 users aged 60 or older and that between 40 and 60 people had mild-moderate dementia and are living in the community. The Needs Assessment also showed that there were over 600 unpaid carers in Henfield alone, with over 60% of these carers citing practical support as a challenge. The WSCC Survey on the lives of Older People showed that 19.5% of respondents in the Horsham area said they were moderately or severely lonely. It is likely that social isolation is also a major issue in Henfield where the most recent census figures show that 20. 7% of pensioners were living on their own, the average for England being 12.4%. Social isolation and loneliness impact upon individuals’ quality of life and wellbeing, adversely affecting health and increasing their use of health and social care services. Demand for the services provided is evidenced by the care provision for both high needs and vulnerable customers having a waiting list. **9** **The Henfield Haven Annual Report & Accounts 2021** "The Haven is godsend and a lifeline for me and my family. It provides us with a friendly, safe and local environment for my partner to attend, interact and have fun. We use the full range of facilities, including daycare, meal and travel to and from the Haven." **10** **The Henfield Haven Annual Report & Accounts 2021** ## **How people access the Haven’s services** The possible routes by which people become aware of the Haven’s services include: - z social prescribing (in conjunction with Henfield Medical Centre, Cowfold Medical Centre, Steyning Medical Centre and Age UK). This is a critical linkage point with many referrals; - z BN5 magazine (delivered free to all households), Henfield Parish Magazine, other publications; - z The Haven’s website (www.henfieldhaven.org); - z through the Friends of the Haven network; - z word of mouth; - z social media;(Facebook.com/HenfieldHaven) - z having previously used the Haven’s café as a meeting place; - z outreach at local events, such as Gardens & Arts and the Village Fair; - z through interaction with local clubs, groups and fundraisers. **11** **The Henfield Haven Annual Report & Accounts 2021** “Knowing that I am helping to keep a valuable service running and working with a fantastic team is why I volunteer at The Haven. I enjoy catering and the Haven gives me the opportunity to use my skills to contribute to the overall effort.” **12** **The Henfield Haven Annual Report & Accounts 2021** ## **Plans for 2022 year** With the Haven operating at close to capacity, there is little scope for any significant increase in activity. Where 2021 was a year of transition and re-opening, 2022 is a year of consolidation. That said, there are a number of projects to improve the fabric of the premises some of which will have the benefit of reducing running costs for future years. It is planned to install solar PV panels on the roof to generate most of the needed electricity; install a large hot water cylinder so that PV energy can provide hot water needs; convert one larder into a walk-in refrigerated room; and, replace the current oven with a convection oven supplemented by an induction hob. In addition, the premises will be deep-cleaned in September and a large portion of the building will be painted internally. ## **Going concern** The Trustees have successfully delivered against The Haven’s business plan in building back from temporary closure due to the pandemic and The Haven is now largely operating at capacity of the premises. The Trustees have concluded that with the Charity’s current level of cash and investments and stable operation against financial targets, the Charity has adequate resources to continue in operational existence for the foreseeable future. Consequently, the financial statements have been prepared on a going concern basis. **13** **The Henfield Haven Annual Report & Accounts 2021** "I was one of the first volunteers who got together to transform the garden at the Haven. This team has grown in strength over the years and we know that we are providing a peaceful and pleasant space for all to enjoy. I can thoroughly recommend the role of a volunteer!" **14** **The Henfield Haven Annual Report & Accounts 2021** ## **Financial Review** Thanks to the generosity of local residents and businesses, the HHCIO received donations and gifts totalling £75,610 (2020: £59,806) in the period. As in the previous year, local groups were keen to resume activities as restrictions allowed and hired space to do so at the Haven’s premises. These trading activities contributed £57,564 (2020: £45,000) to our income in the year. Expenditure during the year was as in 2020, limited by the restrictions on our ability to provide core services. Fundraising activity was constrained, and we were unable to operate some of our usual events. Staff were furloughed for the early part of the year coming back into work as government restrictions allowed. Net operating income was £91,832 (2020: £82,025) for the year contributing to a strong balance sheet, from which the HHCIO has been able to resume provision of day care services as restrictions lifted during the year. These accounts have been drawn up in accordance with the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ 2015. ## **Reserves** The CIO’s reserves increased to £199,144 (2020: £107,312) as at 31st December 2021. The reserves policy requires the charity to carry reserves equal to 3 months’ of unrestricted charitable expenditure; a fund for maintenance of and repairs to the building; and a fund to meet the costs of a year’s rent in the event of needing to find alternative premises. Free reserves were £75,144 (2020: £27,487). ## **Risk Management** While the Trustees regularly consider and review risks to the Haven, two key risks relevant to the business plan are highlighted below, together with the mitigation: ## **Covid19** **Risk:** Uncertainty and disruption to service delivery and income generation caused by Covid-19. This remains a pertinent risk, although at a reduced level to 2021. **Mitigation:** The provision of take-away and delivery food services supported by volunteers can still enable partial mitigation of the impact of revenue generation. ## **Competition** **Risk:** Other charitable or private organisations providing similar services impact our revenue and our ability to recruit staff. **Mitigation:** The HHCIO has built a strong local reputation with good links into the local community and local referrers, both between and during period of lockdown, giving us competitive advantage. We have a significant volunteer base drawn from the local community which we can call on either to recruit from or to cover resourcing needs pending recruitment. Over 60 volunteers collectively work the equivalent of 4 full-time employees. ## **Fixed Assets** The movements in Fixed Assets during the year are set out in Note 8 of the financial statements. **15** **The Henfield Haven Annual Report & Accounts 2021** ## **2022 Board of Trustees** **----- Start of picture text -----**
R Digby Stephenson (Chair)
Peter W.S. Sheppard Anthony D. Druce Emma L. Cole
Vicky Pollitt Dr. Anthony F. Jackson Joerg Schlueter
James R Shaw Dr Karen E. Crawford Clarke Trevor Hodgson (appointed Sep 2021)
**----- End of picture text -----**
**16** **The Henfield Haven Annual Report & Accounts 2021** ## **Statement of the Trustees’ Responsibilities** The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the Henfield Haven and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to: - z select suitable accounting policies and then apply them consistently; - z observe the methods and principles in the Charities SORP; - z make judgements and estimates that are reasonable and prudent; - z state whether applicable Accounting Standards, including FRS 102, have been followed, subject to any material departures disclosed and explained in the financial statements; - z state whether a Statement of Recommended Practice (SORP) applies and has been followed, subject to any material departures which are explained in the financial statements; and - z prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the Charity will continue in operation. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deeds. They are also responsible for safeguarding the assets of Henfield Haven and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. **By Order of the Trustees** R.Digby Stephenson, FRIN RD y The Henfield Haven Hewitts Henfield West Sussex BN5 9DT Date: 22nd September 2022 **17** The Henfidd Ha%*n thiual RepDrt&Accounts2021 Indèpendent E¥amln•fs R•port to th• Tru#tse$ of the Henftèld Hawn I report on tho 8C(Duftts of H￿fIeld Haven for the year￿d￿ 3151 December 2021. wh￿h con7prffje the Statement of Flnanclal Aclfvllles, 8aIanc8 Sheet and related note Re6pectlvg Rasponslbllittès of Trustees and Examln•r The Charivs Trustee8 a￿ re$w)ns&Jle for the prep#Tali￿ of the ￿¢9Yrts in accordance wilh the wuiremenl$ gf the Charffj8s Acl 20111.the AGt'?. I report in ￿Spe￿ of rny examination of ltre Charify'3 accounts Garried oul un¢Jei secffon 145 of the 2011 Act and in carrylng out my oxamtnation I have follmd all the applicable Directions given by th? Charity Commis8ion under S￿tion 145(SMbl of the ACL Independent Examin￿9 Ststement sIr￿ the Charlty% gross Tntome eXCe￿ed £25,000 your èxaminèr must bg a memtxr of a body lfjsted fn section 145 tsfthe 2011 I wnfinn that l qualified to undortake the exarnination because l am a member of the ICAEW, which is oftÈ of Ihe bsleij bodi8S. I havB GompIeted my oxarninalion. l ¢cnfirn) that no matters havè camé to my attentlon in connectlon ￿trt examination giving me cause to believe.. 1} a¢¢ountiro records were not kept h ￿sp￿t Oftt￿ Charity as req￿red by sectton 130 orthe Ad., or the acctxnts do not accord with those records., or 3} thg accounts dr> not comply with the ap ￿￿able roquirements concerning the fc)Trn and conlenl ol accounts set out Tn the Charities (Accounts and Rèports) Regulat￿nS 20Q8 other than any requiren]8nt that accounts glve a'lnje and fai. view whtch is not a mamer Gorradered as part ofan independ￿1 ¢xarninai￿n. I have no concerns and have corne across no other matters In ￿nneCtIOn with the examinalion to whloh attent￿n 8hould be drawn in this report in order lo enab￿ a proper understanding of thè a¢c¢Jurts lo be feacW. amrah FCA Date= 22fwJ September 2022 Wlndrush g Mill Driv? Henfield West Sussex BN5 9RY Thellenfield HavenAnnual Report&Accounts 1021 Henfield HavÈn CIO Slalement of Financial Activities For Ihe Year endvj 3111 Dec8mber2021 Unrestricted 2021 Restrth 2021 Tolal 2021 Total 2020 Not• INCOME AND ENDOWMENTS Voluntsry Inrome 75,210 75,610 59.808 othw A¢tivitl•s 57.564 57.564 45.000 CharltabJ• AetFvltl•s 34,1 L12 34.102 6.703 Grants 41.789 4,988 46,777 8,307 Total Operating IncomB 214053 119818 EXPENDITURE Ral8ln9 Fund$ 16,845 16.845 9,375 Staff Co•ts 65,920 19,002 Other Operating Cobts 34,068 5,388 39.456 9,414 Totat Expgnditur• 116.833 122 221 Net Opwatinq Surplu• 91,832 19 The Henfidd Ha%*n thiual RepDrt&Accounts2021 Henfield Haven CIO Baance Sheet As at 31 Jl December 2021 2D21 2120 FIxg4 Assets Tangible A55eis 28.824 Curr•nt A#sots Cash at Bank and in Hand Doblors 174,687 4,965 1CIfj,125 179.632 7.312 106,125 Cr&litors'. Deferred income 10 Net Curn&nt A￿t8 172,320 1£*.125 Totst NetAs8frts 199,144 107,312 A¢¢umulat•d Fvnds Unrestll'cled Funds bmught lowrd Transfer lo Unr4slrfcted Funds Unre8tii¢ted surplus for th8 year 103.&88 3,724 91,832 199,144 25.287 12 78.301 103,588 Re&r￿le￿ SurpIu8 brought fowdrd ReStr￿ted Fund tr8A¥fèrred to Unrestr￿l9d Funds Re8trthd Surplus for the year 3.724 13,7241 3,724 199,144 107,312 nd Approved by the Trustees on 22 September2022 and sgr￿d on its behdl by IiDlgby St•ph•nBon, FRIN RD 20 Thellenfield HavenAnnual Report&Accounts 1021 Henfield Haven CIO Notes lo the Financial SlaterrEnts For the Year ended 3111 DeceTnber 2021 Accounting Polici al Accounting GoiNontion The financi413tatemenls heve ￿en wepared in accor¥J8rr£ with tho Financial Reporbng StaTTdard aP￿L￿bla In the UK and Republic of Iréland IFRS 1021- The Charity is a pubfic benefil entity for the purp08e8 ol FRS 102 and a registered charity and Iheretore has alKJ p￿Pared its fvnancial sktemenls in accorthnce hyilh Ihe Slalemenl of Recommended Practice app1[￿ble to charities pr•p3rtng thur accouftts in ac¢ordan¢e witr the Financial Reporting Standard ap￿TeAh￿ In the UK and Republic of Irdand (The FRS 102 Charit￿9 SORP} and Charitr'es Act 2011. bl Golng concarn The Truste88 h8vè successfLdty dg1ivgr8d againstThe Haven's busin8ss Flan in bulkliry bad( fmm temporary ¢losurÈ duè to the pandemic The Haven is 18rgety op8ratlng al capacity of ihe premises. The Ttuslee5 have conduded that with the Charity's curfenl level of cash and inve31tnents and stabk operalTon against financial target& the Chertty has ad¢QL￿te ￿sOurceS to (xjntinuo ift operalion81 exist8nce for th8 foreseeaMe future. Cons8qu8ntly, tho financial slatem8nt$ havè boen prepared on a gLyng con¢èrn basL%. cl Donations, leg8cies. ètc Voluntary incorne includes donations and legaGies. grènts and fundraiyng incorne and 18 includéd in fvll In thè period n W1￿Ch it i& r￿oI￿able. Legad8s are considergy rÈ￿]Vable vhÈn the arnount can bè reliabw mgasured anJnised in the ¢harity'g balance Bheelwhen the charity becornes party to the conlfactual PTOVi8ions ol the instrument. Financial assets and liaknlittes are offset, the net amounts yesentèd in thÈ finanu21 statements, IhorÈ t# a legally enfoTceabIg rlght to S8t off the r8cognTsed amounts and ther8 is an intention lo setfje on a net basis or Lo realise the a88et arxj selue the liatrAlity simuIlaneoudy. Baslc fnanclal assois, which incIude debtors and cash and bank balanc88, arè initK8lly measured at tranaaction price inchJdTng Iran8aCtion costs and ore sub8equently al amorti8ed c051 using the effedive interest melhol un￿sS the arrangemant consll(ules a finanon9 ITansacllon, where Ihe ITansactlon Is mgasured atthg prasenl va￿8 of the fulura r8ceipts di8c(yJnted at a market rate of interesi. Fin8nu81 assets Iassified as receNable wilhirT one year are ng1 am¢)rfised. Financial babiklies and equity instnjments are d8351r￿d according to the substar￿e ol the ￿ntraCtU arrangements entered into. An qquity instnjrnenl is any conlTacl that evidences a ￿sIdUal interest In Ihe assets of tho charlty aftèr dèductfng aIl of its liabililBs. 8asiG frwncial Ipblities are initially recognised at Ir3ns*tion pricg Un￿SS ihe arTangemenl constllutes a financing tran$￿tiOn, whèr8 the dBbl in51rumenl ro mea8Lf81S at the present value of Ihe fvture peyments discounted al a marftel rate of interest. Fin8n¢ial liabffilies cla￿rIed as payable willN"n one year are not amortise￿. Dgbl insituments are subsequently carrf8d al amortfsed cLsl, Lstng thè effoctN& intÈmgt ratè rnethod. Cr8dilors are obligations lo pay forgoods or that have been acquired in ordinary ewrse of operations Irom suppliers. Amounts payable cL2ssified as CU￿￿1 li7bli its'es if payment Is dua uitthn onè yèar or les& If not, ttw ara prtssonted as rnn-current llabjlltles. Cxh Il¢w statement The charty has taken the exemption aWalL9b￿ in parasraph 7.1 B of FRS102 and ha3 not prepared a cash flow stgtemenl. Voluntary income UnrestTiC Rastrict Tol81 2021 Unrestricted Donalions Ixher Inrorne 75210 400 7S,610 48,806 75210 400 59,806 io 22 Thellenfield HavenAnnual Report&Accounts 1021 Henfvald Haven CIO Notes lo the Financial Stalemenls For the Year ended 318t D￿ernbEr 2021 Icontinuedl Othèr A¢tivitieB Unreslricl8¢J Re8tii¢t8d 2020 unraslric18d 48.850 ,714 36.305 2,995 36,205 2,995 Room Hir Hewine Income s7.￿4 Incomlng R••oure•s Irom Charitable ActIvI￿98 2021 2020 Caio PTovlslon Grfl Aid 27,726 f.376 34,102 6.703 Rai$ing furtds Calé c03t8 Idirecl) Fundraising lolher) 13,468 7.159 6. St•ff ¢0gts Wages and SaLgrl&s Pension co818 Stsff trdniftg 62,909 18,120 2,925 752 65.920 19.1)02 The average numtr*r offu114ime equivalsxt stsff empbyed during the year was 612020.. 11. During the year, the TrLStees re￿1¥8￿ no remuneratlon and were not reirnbuT88d for Aty èxpenses. 23 The Henfidd Ha%*n thiual RepDrt&Accounts2021 Oth•r Op•rating Gosts Insuranca LvJhl and heat Cleaniro RepaSrs and malnl•nanc8 G8r