_**4th Annual Report 2022-2023 Arun Community Transport Reg. Charity No 1183665.**_
## **Arun Community Transport Reg. Charity No. 1183665**
## Trustees of the Charity
## Michael J Clayden (Chairperson)
## Gerald Kimber
Graham Irwin ( Appointed 5[th] August 2022)
Louise Stillwell
## **Dove Lodge Office**
Christine Austin (Administration Officer) Clayden & Associates Accounting (Accountants)
## **Arun Community Transport Fourth Annual Chairman's Report**
## **For the year covering 1st June 2022 to 30th May 2023**
This year we have managed to increase our number of clients to one thousand six hundred and fifty-one.
The number of trips for the car service this year was just over nine thousand.
Our shopping bus service continues to be well used and provides trips to Sainsbury's each Wednesday and shopping trips to Morrison's every Friday except the fourth Friday each month, on which a social outing takes place.
All this would not have been possible without our loyal Staff, Drivers and Office volunteers. We now have 22 drivers working, three volunteers and the office manager staffing the office. We also have three volunteers who assist with the shopping and social trips, escorting clients and providing support to them where needed.
The new booking system is working exceptionally well. We have three computers, giving us the capacity to handle more clients efficiently and reliably. All our office staff are confident using the booking system.
This year we have introduced an annual membership of fee of £5.00 per person. We are writing to each client to explain what is happening and our reasons for implementing this. The response so far has been overwhelmingly positive, with many clients including a donation as well.
Like all charities, we rely on the support of our funders, we are providing a vital service for our community, which we would like to enhance.
One of our team members would welcome the chance to visit any potential funder to give more detail about what we do and what we would like to do if we had the funding.
## **None of this would be possible without the help of our funders**
## **Grants 1st June 2022 to 30th May 2023**
|West Sussex County Council|£5,000.00|
|---|---|
|Littlehampton Town Council|£2000.00|
|Arundel Town Council|£400.00|
|Rustington Parish Council|
£400.00|
|Warberton Parish Council|
£600.00|
|Yapton Parish Council|
£100.00|
## **Donations 1st June 2022 to 30th May 2023**
AH (client) £350.00
Donations of varying amounts were made with membership fee payments. The total was £1313.00, including more significant donations from the following clients:
SL £50.00
VH £45.00
SF £50.00
AB £50.00
PW £50.00
PW-D £100.00
JR £45.00
Mr HJ and Mrs SJ £90.00
## **Future**
We are actively seeking more users and drivers and would welcome anyone to contact our office for an informal chat. We also aspire to have our own Wheel Chair Accessible Vehicle next year.
A final Chairman’s note is that we cover the whole of the Arun District.
We ask for the support of all Town and parish councils to maintain and improve our service to the Towns and Parishes of the Arun District residents who don’t have access to their own transport and need help getting to vital appointments and social outings.
Mike Clayden Chairman
## **Arun Community Transport Treasurers Report 1st June 2022 to 31[st] May 2023**
This has been a successful fourth year for the charity.
Total income for the year has been in excess of £35k, with 49% from donations and grants and 43% from Administration fees for drivers.
There is also a new revenue stream of membership which contributed 7%.
Outgoings have been proportionate, with investment in a computer bespoke booking system and promotional material.
A surplus has been recorded of £7026.68. Which has been added to the reserve brought forward from the previous year to give a total of in excess of £41k at the end of the year.
The majority of this excess is in the vehicle sinking fund of £27,600.00, leaving £ 14,331.00 as an operational reserve.
G.Kimber Treasurer
## Arun Community Transport
## Balance Sheet
As of May 31, 2023
||TOTAL|
|---|---|
|Fixed Asset||
|**Total Fixed Asset**||
|Cash at bank and in hand||
|General Savings 56376660|10,003.56|
|Lloyds Bank 43556268|4,015.87|
|Paypal ACT|173.29|
|Undeposited Funds|138.80|
|WAV Sinking Fund|27,600.00|
|**Total Cash at bank and in hand**|**£41,931.52**|
|Debtors||
|Debtors|-55.00|
|**Total Debtors**|**£ -55.00**|
|Current Assets||
|Undeposited Funds-1|0.00|
|**Total Current Assets**|**£0.00**|
|NET CURRENT ASSETS|**£41,876.52**|
|Creditors: amounts falling due within one year||
|Trade Creditors||
|Creditors|0.00|
|**Total Trade Creditors**|**£0.00**|
|**Total Creditors: amounts falling due within one year**|**£0.00**|
|NET CURRENT ASSETS (LIABILITIES)|**£41,876.52**|
|TOTAL ASSETS LESS CURRENT LIABILITIES|**£41,876.52**|
|TOTAL NET ASSETS (LIABILITIES)|**£41,876.52**|
|Capital and Reserves||
|Opening Balance Equity|20,762.89|
|Retained Earnings|14,060.67|
|Profit for the year|7,052.96|
|**Total Capital and Reserves**|**£41,876.52**|
**1/1**
**Accrual Basis Wednesday, 9 August 2023 09:43 am GMT+01:00**
## Arun Community Transport
## Profit and Loss
## June 2022 - May 2023
||TOTAL|
|---|---|
|Income||
|Bank Interest|95.04|
|Donations and legacies|2,164.71|
|Donations with membership fees|1,373.00|
|Grants|14,000.00|
|Income|15,340.17|
|Membership Fees|2,480.00|
|Uncategorised Income|0.01|
|**Total Income**|**£35,452.93**|
|Cost of Sales||
|Repayment of Driver fees paid directly to office|90.25|
|**Total Cost of Sales**|**£90.25**|
|GROSS PROFIT|**£35,362.68**|
|Expenses||
|Advertising/Promotional|352.88|
|Computer Costs|1,283.06|
|DBS Checks|196.00|
|ID Security Cards for Volunteers|61.00|
|Insurances|640.47|
|Minibus Hire|1,871.39|
|Office/General Administrative Expenses|297.46|
|CATTS Software|3,528.00|
|Printing, Postage and Stationery|490.40|
|Telephone Costs|657.97|
|**Total Office/General Administrative Expenses**|**4,973.83**|
|Other Professional Services|1,500.40|
|PayPal Fees|4.71|
|Pensions|306.12|
|Purchases|50.00|
|Raising funds|615.78|
|Rent|3,362.03|
|Room Hire|64.00|
|Salaries & Wages|10,662.98|
|Subscriptions|26.40|
|Subsistence|317.11|
|Travel and Accommodation|256.00|
|Volunteer Expenses|609.03|
|Volunteer Travel Expenses|1,156.53|
|**Total Expenses**|**£28,309.72**|
|NET OPERATING INCOME|**£7,052.96**|
|Other Expenses||
|Reconciliation Discrepancies|0.00|
|**Total Other Expenses**|**£0.00**|
|NET OTHER INCOME|**£0.00**|
|NET INCOME|**£7,052.96**|
**1/1**
**Accrual Basis Wednesday, 9 August 2023 09:45 am GMT+01:00**
CHARITY (OMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
ARAj Cbmm /U} ry f£i9N£Ro
On accounts for the year
ended
Charity no
(if any
5)6f Mfty 9023
Set out on pages
Ir terJ2
I report to the trustees on my examination of the accounts of the above
charity lllhe Trust") for the year ended Elu I Nfftm I YYY I.
Responsibilities and
basis of report
As the charivs trustees, you are responsible for the preparation of Ihe
accounts in accordan¢p. with the requirements of the Charities Act 2011
{"the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have lollowed all the applicable Directions given by the Charity Commission
under section 145{5){b) of the Art.
Independent he charity's gross income exceeded £250,000 and l am qualFfied to
examinerfs statement undertake the examination by being a qualified member of linsert name of
applicable listed bodyll. Delete I l if not 8ppliGabl8.
I have completed my examination. I confirm that no material matters have
come. to my attention in connection with the examination (other than that
disclosed below ") which gives me rAuse to believe that in, any material
respecl..
the accounting records were not kept in accordan with section 130
of the Charities Act., or
the accounts did not accord with the accounting records., or
the accounts did not comply with the applicable requirements
concerning the fomi and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
thal the accounts give a 'true and fair. view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding ofthe accounls to be reached.
Pl88se
el
the
rds in the brackets rfthey do not apply.
Signed:
Dats:
09
Name:
foH
Relevant professional
qualification(s) or body
E ki/fJ Ac6V4
1/3
IER
Oct 2018
lif any):
Address:
ID
Section B
Disclosure
Only complete if the examiner needs lo highlight material matters of concern
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Glve here brief details of
any items that the
examinerwishes to
disclose.
IER
Oct 2018