Trustees, Annual Report for the period CHARITY COMMISSION FOR ENGLAND AND WALES From 111121 To 31112121 Charity name: Irvine Road Community Orchard Charity registration number: 1183649 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its goveming document Para 1.17 To promote, for the benefit of the public, the consetvation, protection and improvement of the physical and natural environment of the Irvine Road Orchard, Colchester The CIO was registered in May 2019 in anticipation of taking on a fifty year lease for the Orchard. We expected to take on the lease in eady 2020 but Brexit and Covid19 slowed building on the part of the Orchard allocated for development, and the leasè was not enacted until 2015121. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 To fulfil its purpose, the charity will restore. manage, promote and celebrate this ancient orchard and its wildlife for the public benefit. Our aim is to engage the community in achieving its purpose and to rely on volunteers to undertake a range of activities including - sile management, fundraising. education, community engagement, fruit harvestin and communication. Statutory Declaration The IRCO Trustees consider that they have complied with their duty under Section 4 of the 2006 Act to have due regard to guidance published by the Commission on Gharitsble purposes and public benefit. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Additional information (optional) SORP reference We do not intend to award grants. Para 1.38 Policy on grant making We do not envisage having funds lo make investments but have chosen our bank{co- op) based on its ethiGal Gredentials. Para 1.38 Policy on social investment includin ro ram related **----- Start of picture text -----**
investment
IRCO is run entirely by volunteers with an
Para 1.38 estimated annual contribution in 2021 of over
Contribution made by 460 hours :
volunteers
[For reference, calculations were]
Site management: 3 events (Oct – Dec) x 8
people x 2 hours + 12 months x 6 hours (ST
+ RM) = 120 hours
Open Day, interpretative panel, brochure = 60
hours
Communication, fundraising and engagement:
½ hr per week (newsletters, FB) + wreath
making = 40
Trustee duties, Finance, Administration, fund
raising: 30 hours (4 meetings x 6people x
2hrs + 4 hrs x 50 Chair) = 250
Other
Achievements and Performance
SORP reference
We signed the lease for the Orchard in May
(after 5 years of negotiations)
Summary of the main Covid curtailed our activities until June when
Para 1.20
achievements of the charity, we held a very successful Open Day with 120
identifying the difference the people attending and £650 raised. In the run-
charity’s work has made to up we also:- setup a Local Giving fundraising
the circumstances of its website; produced an information leaflet
beneficiaries and any wider brochure; and installed an interpretative
benefits to society as a panel.
whole.
Soon after the Open Day, we received our
first £500 grant (from the People's Postcode
Lottery) and later in the year, with the help of
volunteer, benefited from our two wreath
making courses, our first in-aid-of events.
We surveyed and labelled the trees in
September with the help of a local expert to
inform future management and planting.
Work parties recommenced from October and
we succeeded in clearing a pathway around
the hedgerow edge to the site, removing ivy,
freeing up some fruit trees from surrounding
growth, preparing an area for new planting
and knocking back the brambles.
**----- End of picture text -----**
|||During the year, we kept people informed of
the state of play through the Residents’
Association (newsletter, emails, noticeboard
and Facebook page) and via the Orchard
Facebook page.| |---|---|---| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |||| ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 We raised over £1.5k during the year and
financial position at the end incurred expenditure of £337 leaving our
of the period financial reserves at £2973 at the end of the
year.
Statement explaining the Para 1.22 We will need to maintain financial reserves
policy for holding reserves but do not expect our normal running costs to
stating why they are held be greater than £1k per annum. We could run
the operation, for a time, on considerably less
if we had to. We will also fundraise for specific
projects we wish to run. However, we do wish
to grow our financial reserves to enable us to
match funds raised through corporate
donations or grants for the purpose of
extending our lease from 50 to 999 years at a
cost of £45k.
Amount of reserves held Para 1.22 We will do further work on what annual
running costs may be and will review our
financial reserves policy after we have had a
year of normal operation ie during 2022.
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24
deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a going
concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47
We would expect to raise funds

through voluntary donations

through events (sometimes in
partnership with the Residents'
Association)

corporate sponsorship and donations

grants| |---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46| |A description of the principal
risks facing the charity|Para 1.46
1) We have yet to ascertain, beyond
doubt, the long-term appetite of the
community to get engaged in
supporting and managing the Orchard
– but evidence so far suggests that
this risk is unlikely to materialise.
2) All the uncertainties and risks
associated with land ownership –
trespass, neighbourhood disputes,
vandalism. The active engagement of
the new residents abutting the| Orchard will minimise this risk. 3) There is always a risk that the current landowner changes his current collaborative approach and looks to find ways to break the lease, returning the site to his control, or sells the land to someone who does likewise. Maintaining the relationship with him will be important for the Trustees to pay attention to 4) As we take on the lease, we will want to increase the community engagement and continuing Covid restrictions continued to limit the extent to which we can do that. During the year, we continued to focus on our use of social media and newsletters to keep people involved and received a positive response to activities when restrictions eased. Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing document Para 1.25 Constitution (based on the foundation model
(trust deed, royal charter) of a CIO)
How is the charity Para 1.25 We are constituted as a CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods Para 1.25 The Irvine Road Area Residents’ Association
including details of any may appoint four charity trustees. Each
constitutional provisions e.g. appointment must be for a term of three
election to post or name of years.
any person or body entitled The charity trustees can appoint three
to appoint one or more trustees for a term of three years by a
trustees resolution passed at a properly convened
meeting of the charity trustees.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction and Para 1.51
training of trustees
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
None
Relationship with any related Para 1.51
parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** |Charityname|Irvine Road Community Orchard| |---|---| |Other name the charity uses|| |Registered charitynumber|1183649| |Charity’s principal address|17 Irvine Road
Colchester
Essex
CO3 3TS| ||| ## **Names of the charity trustees who manage the charity** |**trustees**
**charity**|**who manage the**|| |---|---|---| |**Trustee name**|**Office (if any)**|**Dates acted**
**if not for whole year**| |1Shaun Thomas
Chair||| |2Simon Amstutz||| |3Sarah Jane Carter||| |4Katherine Sandercock|Treasurer|| |5Gavin Sandercock||| |6Willi Otto Emrich||| |7Victoria Thomas
Secretary||| |8||| |9||| |10||| |11||| |12||| |13||| |14||| |15||| |16||| |17||| |18||| |19||| |20||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity ||Irvine Road CommunityOrchard
1183649
**Receipts andpayments accounts**
**To**
Period end date
01/01/21
31/12/21
**For the period**
**from**|Irvine Road CommunityOrchard
1183649
**Receipts andpayments accounts**
**To**
Period end date
01/01/21
31/12/21
**For the period**
**from**|Irvine Road CommunityOrchard
1183649
**Receipts andpayments accounts**
**To**
Period end date
01/01/21
31/12/21
**For the period**
**from**|Irvine Road CommunityOrchard
1183649
**Receipts andpayments accounts**
**To**
Period end date
01/01/21
31/12/21
**For the period**
**from**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|01/01/21|**To**
||| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**
**Unrestricted**
**funds**
**to the nearest £**||**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |Grant from localgiving|**500**
**1,035**|||**500**
**1,035**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |fundraising|||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |**_Sub total_**_(Gross income for AR)_|**1,535**
|||**1,535**|**-**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**||||| |||**-**
**-**|**-**
**-**|**-**
**-**|**-**| ||||||| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**| |**_Total receipts_**
**1,535**
**A3 Payments**|||||| ||**1,535**|**-**|**-**|**1,535**|**-**| ||||||| |
Insurance|**160**
**96**
**82**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**160**
**96**
**82**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |Funding page set up|||||| |Orchard sundries(tarps, trees etc)|||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |**_Sub total_**|**337**|**-**|**-**|**337**|**-**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|**-**
**-**||||| |||**-**
**-**|**-**
**-**|**-**
**-**|| ||||||| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**| |**_Total payments_**
**337**
**_Net of receipts/(payments)_**
**1,198**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**1,774**
**_Cash funds this year end_**
**2,973**|||||| ||**337**|**-**|**-**|**337**|**-**| ||||||| ||**1,198**|**-**|**-**|**1,198**|**-**| ||**-**
**1,774**|**-**
**-**|**-**
**-**|**-**
**1,774**|**-**
**-**| ||**2,973**|**-**|**-**|**2,973**|**-**| |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**|**to nearest £**
**Restricted**
**funds**||**to nearest £**
**Endowment**
**funds**| |||**-**
**-**|**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| |||**2,973**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Kate Sandercock|**-**||**-**| ||||||| ||||||OK| ||||||**to nearest £**
**Endowment**
**funds**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**When due**
**(optional)**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||Date of
approval| |||Kate Sandercock|||26/03/2022| |||||||