**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From 01 April 2020 To 31 March 2021** Section A Reference and administration details
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Charity name Tetford and Salmonby Recreation Ground
Registered charity number (if any) 1183637
Charity's principal address Hamilton Hall
East Road
Tetford, Horncastle, Lincolnshire
Postcode LN9 6QB
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
1 Paul Learoyd Chair
2 Clare Robinson Secretary
3 John Taylor Treasurer Resigned 01-11-20
4 Peter Stark Treasurer Appointed 01-11-20
5 Christie Whitley
6 Alison Sparks
7 Martin Macpherson
8 Paul Wood Tetford Cricket Club
9 Alex Davison Tetford and Salmonby Parish
Council
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## **Section B Structure, governance and management**
**Description of the charity’s trusts**
|Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)|
CIO Foundation Constitution|
|---|---|
||Charitable Incorporated Organisation (CIO)|
||Appointed by the Trustees of Tetford and Salmonby Recreation Ground or
Nominated, one each by:
Tetford and Salmonby Parish Council
Edward Richardson Primary School
Hamilton Hall Committee
St Mary’s Church, Tetford
Tetford Cricket Club|
TAR Tetford and Salmonby Recreation Ground
June 2021
1
|**Section C Objectives and activities**|**Section C Objectives and activities**|
|---|---|
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects**||
||The object of the charity is the promotion of community participation in
healthy recreation in particular by the provision of facilities for the playing
of sport.|
||The charity manages, on behalf of local residents and visitors, a
recreation ground consisting of football and cricket pitch, childrens’
playground and green space with public right of way to open countryside.
The trustees have had regard to the guidance issued by the Charity
Commission on public benefit, which for the charity is the advancement
of any sports or games which promote health by involving physical or
mental skill or exertion and which are undertaken on an amateur basis.
Volunteers run the charity.|
|||
|Section D|Achievements and performance|
|**Summary of the main**
**achievements of the charity**
**during the year**||
||The year was dominated by issues arising from the Covid-19 coronavirus
pandemic. Trustees had to take steps to secure the financial future of the
charity as well as ensure compliance with lockdown rules. The recreation
ground proved to be an invaluable area of greenspace for exercise even
with formal sports suspended.
The majority of activity undertaken on the recreation ground is informal
sports and recreation. While there is no football club the goals remain in
place all year round and are regularly used for some football practice or a
knock about.
Tetford Cricket Club was unable to play matches on the recreation
ground and was restricted to some late season practice.
The playground, consisting of swings, spinner and slide, was closed until
4thJuly 2020 in accordance with government guidance. It was opened up
with a regular cleaning regime and signage, as soon as practical after
restrictions were eased.
The recreation ground is maintained to a high standard through the
combined efforts of contractors and volunteers.|
|||
|**Section E Financial review**||
|**Brief statement of the**
**charity’s policy on reserves**||
||The charity aims to hold sufficient financial reserves to cover at least a
year’s expenditure. Funds are held in a Lloyds Bank current account.|
TAR Tetford and Salmonby Recreation Ground
June 2021
2
**Details of any funds materially** None **in deficit Further financial review details (Optional information)** ~~****~~ **Formatted:** Bullets and Numbering The largest expenditure is for cost of rent, insurance and grounds maintenance. The charity’s principal source of funds is usually from the annual Tetford Terrier Racing, a social event held on the recreation ground. In 2020 the event was cancelled due to government Covid-19 restrictions. Grants and donations were gratefully received from the Tetford and Salmonby Parish Council, East Lindsey District Council, Lincolnshire County Council and Sports England Covid-19 Community Emergency Fund. **Section F Other optional information** Due to the continued impact of the Covid-19 coronavirus global pandemic Trustees had to take steps to secure the financial future of the charity. With the fundraiser, Tetford Terrier Racing, cancelled in 2020 and 2021, and with a number of grant applications unsuccessful, Trustees launched a fundraising appeal in June 2021.
**Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** P Learoyd C A Robinson **Full name(s)** Paul Voce Learoyd Clare Allison Robinson **Position (eg Secretary, Chair, etc)**[Chair ] Secretary **Date** 1st July 2021
TAR Tetford and Salmonby Recreation Ground 3 June 2021
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Tetford & Salmonby Recreation Ground Accounts 2020-2021, Charity number 1183637
Balance 1 April 2020 = £4053.44 Balance 1 April 2021 = £2935.39
Date Item Outgoing (£) Income (£)
09/04/2020 Playspace Management grass cutting 140.00
30/04/2020 Playspace Management grass cutting 140.00
04/05/2020 Lincs Pest Control 180.00
01/06/2020 Grant from Lincolnshire County Council 500.00
09/06/2020 Playspace Management grass cutting 140.00
19/06/2020 Grant from ESC Lottery Fund 1000.00
22/06/2020 Grant from East Lindsey District Council 500.00
07/07/2020 Playspace Management grass cutting 140.00
22/07/2020 Playspace Management grass cutting 140.00
19/08/2020 Grant from Parish Council 500.00
09/09/2020 Playspace Management grass cutting 140.00
ROSPA Play Safety annual inspection of playground for
18/09/2020 health and safety purposes 82.20
07/10/2020 Playspace Management grass cutting 140.00
27/11/2020 Lincs Pest Control 360.00
13/11/2020 Playspace Management grass cutting 140.00
21/11/2020 Playspace Management grass cutting 140.00
14/11/2020 Stationary costs for Treasurer (paid from petty cash) 4.00
04/12/2020 Remaining petty cash 2.75
06/01/2021 Gift for retiring Treasurer, small hamper 25.05
10/01/2020 Playspace Management grass cutting 140.00
17/01/2021 Lincs Pest Control 180.00
19/01/2021 Ground rent - Robert Bells 500.00
01/02/2021 Playspace Management grass cutting 140.00
25/02/2021 NFU annual insurance for playing field and play ground 613.55
25/02/2021 Playspace Management grass cutting 140.00
Totals 3624.80 2502.75
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