2022-07-31-accounts - Exeter Cycling Campaign

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Trustees’ Annual Report for the period

Period start date: 1 August 2021

Period end date: 31 July 2022

Charity name: Exeter Cycling Campaign

Charity registration number: 1183586

Objectives and Activities

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SORP
reference
Summary of the Para 1.17 The Campaign promotes cycling for the public benefit in and around
purposes of the Exeter for:
charity as set out in 1. the promotion of public health,
2. the promotion of healthy recreation in the interests of social
its governing
welfare,
document
3. the promotion of public safety, particularly on the highways,
4. the advancement of education by means including provision of
cycling facilities, services, education, and raising matters regarding
cycling and transport.
Summary of the main Para 1.17 and Here is a selection of activities that the Campaign has carried out,
activities in relation 1.19 with the purposes they primarily address;
to those purposes for
Responses to planning applications and traffic regulation orders
the public benefit, in
53 planning responses were submitted to planning applications across
particular, the Exeter and 13 responses to Traffic Regulation Orders. Campaign
activities, projects or
comments are regularly summarised in council officers’ reports for the
services identified in Exeter City Council Planning Committee, and plans have been
the accounts. amended accordingly, e.g. addition of pedestrian/cycle links between
new housing developments and modifications to junctions to improve
cyclist safety.
1. Public health 2. Healthy recreaton
3. Public safety
Dialogue with decision makers
Many letters, meetings and questions to city and county councillors,
and also other decision makers including Exeter City Futures CIC, Ben
Bradshaw MP, Vision Zero-SW board, Cornwall County Council
Cabinet.
For example;
i. Presentation to Vision Zero - South West programme board
and Cornwall County Council Cabinet about Low Traffic
Neighbourhoods (Sep’21)
ii. Taking County Councillors on the proposed Nurses Way route
(Jul’21 and Sep’21)
iii. Speaking at labour events / workshops (Jan 22, Oct 21)
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Public health 2. Healthy recreaton 3. Public safety

Reports, proposals and consultations

i. Submitting a proposal to the Nurses Way
ii. Report on the Exeter LCWIP background proposal
iii. Consultation on Alphington Village iv. Response to Rifford road consultation
Public health 2. Healthy recreaton 3. Public safety 4. Educaton

Workshops and meetings

The covid19 impacts have continued to reduce the in person events of 2021/2. We have continued our activities though online events and held in-person events where possible:

i. Three summer socials at a local pub
ii. an in person workshop on our progress with responding to planning applications (Spring 2022)
iii. Jo Rigby sharing online at our AGM (Nov’21)
iv. In person priority setting workshop (Feb 2022)
Educaton

Media

Exeter Cycling Campaign interacts with the wider public through print media. Daily trawling for relevant articles and letters in the main regional paper for the area, the Western Morning News, presents opportunities for people associated with Exeter Cycling Campaign to write letters to that newspaper to provide a personal perspective on current matters. This has led to 13 letters being published in this reporting period and encourages others in the community to engage. There have also been two articles published in the Exeter newspaper, the Express and Echo, following interviews with an active Campaign Member.

2021/22 has seen a radio interview with Phonic FM (Oct 21)

Public health 2. Healthy recreaton 3. Public safety 4. Educaton

Social media and newsletter

Ongoing lively social media debates and informative comment on numerous local and national cycling issues. Numbers continue to grow on the mailing list and social media channels, up to 20% depending on channel. This year we have also launched on Instagram which is slowly gaining traction. 1. Public health 2. Healthy recreaton 3. Public safety 4. Educaton

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Public events
During 2021-2 exeter cycle campaign engaged with and supported
several public events
1. 6 events organised by Active Devon - running a stand and
helping to promote the event via online channels
2. Kidical Mass - financially and logistically supporting as well as
having a heavy attendance and promoting the campaign at
the event
3. Vigil and “Die-In” following the road death of a cyclist in
Exeter City Center, with associated media coverage
1. Public health
4. Educaton
Statement Para 1.18 The Campaign’s trustees have taken the commission’s public benefit
confirming whether guidance into account when making any decision it is relevant to.
the trustees have had
regard to the
guidance issued by
the Charity
Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
Policy on grant making Para 1.38
Policy on social investment Para 1.38
including program related
investment
Contribution made by volunteers Para 1.38 All the Campaign’s work is carried out by
volunteers. This includes leadership
engagement, responding to planning
applications and public consultation, running
our Facebook and Twitter accounts, organising
meetings, developing route designs, workshops
and public events and response to media
enquiries.
Other
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Achievements and Performance

SORP reference

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Summary of the main Para 1.20 Positive action on planning applications
achievements of the charity,
The Campaign continues to respond to planning
identifying the difference the
applications in Exeter (and also in Teignbridge and
charity’s work has made to the
East Devon district councils). The aim of this is to
circumstances of its beneficiaries
challenge developers where their application falls
and any wider benefits to society
as a whole. short of national or local policy for the provision of
safe cycling (and walking) for people.
As a result of Campaign volunteers’ responses to
planning applications plans are sometimes amended
and formal planning conditions set when planning
permission is granted. e.g. cycle parking increased,
changing facilities added, pedestrian/cycle paths
added to link developments.
Such changes enable cycling for more people for
their everyday trips, helping to tackle the problems
of sedentary lifestyles and congestion and air
pollution and help to build communities in the
places where people live.
Public support
The Campaign makes a positive difference to the
lives of supporters and volunteers:
- New volunteers have come forward throughout
the year to contribute their time and energy and to
engage with city and county leaders.
- The Campaign continues to receive thanks from
both citizens and elected councillors for our
engagement in the city.
Infrastructure improvements for safety and
accessibility
Over this reporting period the Campaign has:
- met regularly with the lead DCC Transport Officer
for Exeter to seek to influence the county’s road
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planning. - pushed for and commented on the draft long term cycling and walking plan (‘LCWIP’) for Exeter. - made proposals for Growing the Cycle Network in Exeter - made proposals for which streets could be made more covid safe - commented on the Clyst Valley Regional Park Consultation response (Dec 2020). - commented on the West Street contraflow; South Street contraflow; Dryden Road consultation, Magdalene consultation; Union Road consultation - proposed a new ‘Nurses Way’ route for the city The Campaign’s ‘Quick Win’ list is actively used by DCC to prioritise locations for quick, low cost changes on cycle routes. Some have already been implemented, e.g. to remove obstacles, improve signage, make drop kerbs, etc, to join up routes and improve accessibility for adaptive cycles, child trailers and cargo bikes.

Additional information (optional)

You may choose to include further statements where relevant about: Achievements against objectives Para 1.41 set Performance of fundraising Para 1.41 activities against objectives set Investment performance against Para 1.41 objectives Other

Financial Review

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Review of the charity’s financial Para 1.21 The Campaign has remained in credit throughout
position at the end of the period the period 1 August 2021 to 31 July 2022.
The balance of cash funds at 31 July 2022 was
£3272. Income for the year was £2110 and
outgoings £1185. All income was unrestricted. We
have been able to increase our in-person activity
this year and funds were used to buy materials for
stalls and other events. We also made a one-off
donation to help Kidical Mass Exeter get started:
Kidical Mass is an international movement
organising family-friendly rides and calling for safer
streets.
Statement explaining the policy Para 1.22 Expenditure rose during the year as activities
for holding reserves stating why increased following the end of pandemic
they are held restrictions, but was again lower than income. The
trustees are seeking ideas from members from ways
to use the funds in 2022-23 for the benefit of the
charity.
Amount of reserves held Para 1.22 The charity does not have regular expenditure or
financial commitments, so the trustees feel it is not
necessary to hold identified reserves.
Reasons for holding zero reserves Para 1.22 Not applicable.
Details of fund materially in deficit Para 1.24 There has been no deficit during the reporting
period.
Explanation of any uncertainties Para 1.23 There are no uncertainties about the charity
about the charity continuing as a continuing as a going concern.
going concern
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Additional information (optional)

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You may choose to include further statements where relevant about:
The charity’s principal sources of Para 1.47 The Campaign’s main source of funds during the
funds (including any fundraising) period was private donations. In addition A
donation from Sharegift (£500) was received in July
2022.
Investment policy and objectives Para 1.46 The charity does not make any investments.
including any social investment
policy adopted
A description of the principal risks Para 1.46 The principal risk to the charity is volunteers
facing the charity removing their support, either financial or in kind
(mainly time). There has been no indication of
falling support during the year, and individual
donations have risen by about 10%.
Other
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Structure, Governance and Management

Description of charity’s trusts:

Constitution

Para 1.25

Type of governing document

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(trust deed, royal charter)
How is the charity constituted? Para 1.25 Charitable Incorporated Organisation
(e.g unincorporated association,
CIO)
Trustee selection methods Para 1.25 Trustees are appointed in accordance with the
including details of any constitution, notably section 12 (2) Eligibility for
trusteeship and section 13 Appointment of
constitutional provisions e.g.
Campaign trustees:
election to post or name of any
1) At the first annual general meeting of the
person or body entitled to appoint
members of the Campaign all the Campaign
one or more trustees trustees shall retire from office;
(2) At every subsequent annual general meeting
of the members of the Campaign, one-third of the
Campaign trustees shall retire from office.
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Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted Para 1.51 for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

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Charity name Exeter Cycling Campaign
Other name the charity uses None
Registered charity number 1183586
Charity’s principal address c/o Exeter Community Initiatives,
148-149 Fore Street,
Exeter,
EX4 3AN
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Names of the charity trustees who manage the charity

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Name of person (or
Dates acted if not for body) entitled to
Trustee name Office (if any)
whole year appoint trustee (if
any)
Michael Thomas Chair None
1
Walton
2 Joe Hickson Secretary None
3 Susan Kay Treasurer None
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Corporate trustees – names of the directors at the date the report was approved Director name

None Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year None

Name of trustees holding title to property belonging to the charity

Funds held as custodian trustees on behalf of others

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Description of the assets held in None
this capacity
Name and objects of the charity N/A
on whose behalf the assets are
held and how this falls within the
custodian charity’s objects
Details of arrangements for safe N/A
custody and segregation of such
assets from the charity’s own
assets
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Additional information (optional)

Names and addresses of advisers (Optional information)

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Type of adviser Name Address
None
Name of chief executive or names of senior staff members (Optional information)
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Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature: Full name: Michael Thomas Walton Position: Chair Date: Signature: J Hickson Full name: Joe Hickson Position: Secretary Date: 21/10/2022 Signature: Full name: Susan Kay Position: Treasurer Date:

Charity Name Exeter Cycling Campaign

CC16a

No (if any) 1183586

Receipts and payments accounts

Period start date

Period end date To Aug 1, 21 Jul 31, 22

For the period from

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest to the nearest
to the nearest £ to the nearest £ to the nearest £
£ £
A1 Receipts
Donations (online via CAF Donate) 1,176 - - 1,176 1,051
Other donations 669 - - 669 18
HMRC Gift Aid payments 259 - - 259 293
Other income 6 - - 6 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 2,110 - - 2,110 1,362
A2 Asset and investment sales, (see table)
- - - -
- - - - -
Sub total - - - - -
Total receipts 2,110 - - 2,110 1,362
A3 Payments
Room hire 181 - - 181 -
Promotional equipment 511 - - 511 95
Comms: Zoom, website, social medi 176 - - 176 144
Bank charges 17 - - 17 10
Donation to Kidical Mass Exeter 300 - - 300 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 1,185 ] - - 1,185 249
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A4 Asset and investment purchases, (see table)

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- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 1,185 ] - - 1,185 249
Net of receipts/(payments) [ 924 ] - - 924 1,114
A5 Transfers between funds - - - - -
A6 Cash funds last year end 2,348 - - 2,348 1,234
Cash funds this year end [ 3,272 ] - - 3,272 2,348
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Section B Statement of assets and liabilities at the end of the period

Categories

B1 Cash funds

B2 Other monetary assets

Unrestricte Restricted Endowment d funds funds funds Details to nearest £ to nearest £ to nearest £ Current account (Triodos) 3,283 - - PayPal account - 11 - - - - - Total cash funds 3,272 - - (agree balances with receipts and payments account(s)) OK OK OK Unrestricte Restricted Endowment d funds funds funds Details to nearest £ to nearest £ to nearest £ - - - - - - - - -

CCXX R1 accounts (SS)

12/16/2022

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- - -
- - -
- - -
Fund to which Current value
Cost (optional)
Details asset belongs (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Date of
Signed by one or two trustees on Signature Print Name
approval
Susan Kay ###
Joseph Hickson ###
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CCXX R2 accounts (SS)

12/16/2022