## **Trustees’ Annual Report for the period**
## **From 1/9/22 Period start date To Period end date 31/8/23**
## **Charity name: Friends of Little Hearts and Sacred Heart (Byermoor) Charity registration number: 1183527**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Charity set up for the sole purpose to raise
funds and support Sacred Heart Catholic
Primary School and Little Hearts.
To advance the education of the pupils at
Sacred Heart RC Primary School and Little
Hearts Nursery by providing and assisting in
the provision of facilities [not required to be
provided by the local education authority] for
education at the school.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Activities include annual fundraising for the
benefit of the school community for example
Christmas and Summer Fairs. Ad hoc
fundraising activities in order to support the
school. Events arranged for pupils of the
school. Finances also raised from the Easy
Fundraising and School Lottery scheme.
Examples of school benefits include a donation
payment for Year 6 Leavers Hoodies, payment
for Xmas Pantomimes for the children’s
enjoyment.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes, via our Constitution of a Charitable
Incorporated Organisation document who's
only voting members are its charity trustees
(‘Foundation’ model constitution)|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|n/a|
|Policy on social investment
including program related
investment|Para 1.38|n/a|
|Contribution made by
volunteers|Para 1.38|n/a|
|Other||n/a|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Established charity to support fundraising
activities for the school community. The charity
status has allowed us to start to promote our
efforts amongst the school community but also
the wider local community. Fundraising this
year has benefitted the children at the school,
through educational enhancement in the form
of donating towards the Creative Curriculum.
The charity has helped organise Summer Fair
and Xmas activities for the benefit of the
school (live panto, raffle and sweet stall, Xmas
fair occurred this year.
Other activities and achievements included
Class fundraising Schools cards.
The charity takes part in the school lottery and
easy fundraising to help raise additional funds
for the school.
The charity paid for leavers hoodies and Gold
book assembly vouchers were provided to the
school.
By end August 2023 we had liaised with School
and the Schools Trust to confirm and book a
suitable date for refurbished of our old play
trail and also to build a new one for the school
playground.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|n/a|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Objectives set and achieved.|
|Investment performance
against objectives|Para 1.41|n/a|
|Other||n/a|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Annual return and accounts show income
of £7491 and spending of £4903.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Nominal funds held in community bank
account to act as a float for any fundraising
activities planned. Bank statement
available if required.|
|Amount of reserves held|Para 1.22|Opening Balance of the bank account on
1/09/2022 was £5673, on the 31/08/2023
there was £8261 remaining at end of period
in bank account|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|---|---|---|
|Details of fund materially in
deficit|Para 1.24|n/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|School fundraising within the school
community|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a|
|A description of the principal
risks facing the charity|Para 1.46|None identified|
|Other||n/a|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution of a Charitable Incorporated
Organisation who's only voting members are
its charity trustees (‘Foundation’ model
constitution)|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Eligibility for trusteeship (a) Every charity
trustee must be a natural person. (b) No
individual may be appointed as a charity
trustee of the CIO: • if he or she is under the
age of 16 years; or • if he or she would
automatically cease to hold office under the
provisions of clause [12(1) (e)]. (c) No one is
entitled to act as a charity trustee whether on
appointment or on any reappointment until he
or she has expressly acknowledged, in
whatever way the charity trustees decide, his
or her acceptance of the office of charity
trustee. Appointment of charity trustees (1)
Apart from the first charity trustees, every
trustee must be appointed for a term of one
year by a resolution passed at a properly
convened meeting of the charity trustees. (2)
In selecting individuals for appointment as
charity trustees, the charity trustees must have
regard to the skills, knowledge and experience
needed for the effective administration of the
CIO.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Information for new charity trustees The
charity trustees will make available to each
new charity trustee, on or before his or her
first appointment: (a) a copy of the current
version of this constitution; and (b) a copy of
the CIO’s latest Trustees’ Annual Report and
statement of accounts.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Number of charity trustees (a) There must be
at least three charity trustees. If the number
falls below this minimum, the remaining
trustee or trustees may act only to call a
meeting of the charity trustees, or appoint a
new charity trustee.
**The number of trustees has continued to be**
**below the minimum in the reporting period,**
**unfortunately we were unable to gain more**
**trustees but will hopefully gain new members**
**in September when the handover is complete.**|
|Relationship with any
relatedparties|Para 1.51|n/a|
Other
## **Reference and Administrative details**
|Charity name|**Friends of Little Hearts and Sacred Heart (Byremoor)**|
|---|---|
|Other name the charity uses|Friends of Sacred Heart and Little Hearts at Sacred Heart
School-Byermoor|
|Registered charitynumber|1183527|
|Charity’s principal address|Sacred Heart RC aided school
Byremoor
Burnopfield
NE16 6NU|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Nicola Mulgrew||
Since 13/9/21||
||Sarah Ayre||Since 13/9/21||
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Corporate trustees – names of the directors at the date the report was approved
|**Director name**|||
|---|---|---|
|n/a|||
|Name of trustees holding title to property belonging to the charity|||
|**Trustee name**|**Dates acted if not for wholeyear**|**Resignation Date**|
|**Nicola Mulgrew**||**01/09/2023**|
|**Sarah Ayre**|||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|n/a|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|
|---|---|---|
|**n/a**|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
n/a
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**n/a**
## **Other optional information**
**n/a**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Sarah Louise Ayre **Full name(s)** Sarah Louise Ayre **Position (eg** Vice Chair **Secretary, Chair, etc) Date** 19/07/24
## **Friends of Little Hearts and Sacred Heart (Byermoor) Receipts and Payments Account**
||||**From**|**From**|**To**
**31/08/2023**|**To**
**31/08/2023**||
|---|---|---|---|---|---|---|---|
||**For the year**||**09/01/2022**||**31/08/2023**|||
|||||||||
|**Receipts and payments**||||||||
|**Receipts**|**Unrestricted funds**
**£**||**Restricted funds**
**£**
**2021/22**||**Total funds**
**£**||**Total funds**
**£**|
|**Donations, legacies and similar income**||||||||
|Membershipsubscriptions|**-**||**-**||**-**|||
|Gift Aid|**-**||**-**||**-**|||
|Other similar income|**73**||**-**||**73**|||
|**Sub total**|**73**||**-**||**73**|||
|**Grants**||||||||
|Grants received|**-**||**-**||**-**|||
|||||||||
|**Sub total**|**-**||**-**||**-**|||
|**Income from Charitable Activities**||||||||
|School Lottery|**343**||**-**||**343**|||
|EasyFundraising|**134**||**-**||**134**|||
|Panto|**945**||**-**||**945**|||
|Christmas Fair|**991**||**-**||**991**|||
|Summer Fair|**3,751**||**-**||**3,751**|||
|Annual KrazyKingdom|**455**||**-**||**455**|||
|School Uniform Shop|**171**||**-**||**171**|||
|Other FundraisingEvents|**627**||**-**||**627**|||
|**Sub total**|**7,418**||**-**||**7,418**|||
|**Investment income**|**-**|||||||
|Interest Received|**-**||**-**||**-**|||
||||**-**|||||
|**Sub total**|**-**||**-**||**-**|||
|**_Total Gross Income_ **
**Asset and investment sales, etc.**
**_Total receipts_ **||||||||
||**7,491**||**-**||**7,491**|||
||**-**||**-**||**-**|||
|||||||||
|||||||||
||**7,491**||**-**||**7,491**|||
## **Friends of Little Hearts and Sacred Heart (Byermoor)**
## **Receipts and Payments Account**
||||**From**|**From**|**To**
**31/08/2023**|**To**
**31/08/2023**||
|---|---|---|---|---|---|---|---|
||**For the year**||**09/01/2022**||**31/08/2023**|||
|||||||||
|**Receipts and payments**||||||||
|**Payments**|**Unrestricted funds**
**£**||**Restricted funds**
**£**
**2022/2023**||**Total funds**
**£**||**2021/2022**
**Total funds**
**£**|
|**Charitable Payments**||||||||
|Membershipsubscriptions|**140**||**-**||**140**|||
|Adult support and training|**-**||**-**||**-**|||
|DBS Checks|**-**||**-**||**-**|||
|Academic Support to Sacred Heart|**500**||**-**||**500**|||
|Leavers Hoodies|**600**||**-**||**600**|||
|**Sub total**|**1,240**||**-**||**1,240**|||
|**Fundraising expenses**||||||||
|Panto|**1,154**||**-**||**1,154**|||
|Christmas Fair|**385**||**-**||**385**|||
|Summer Fair|**1,555**||**-**||**1,555**|||
|Annual KrazyKingdom|**254**||**-**||**254**|||
|School Uniform Shop|**-**||**-**||**-**|||
|Other fundraisingcosts|**121**||**-**||**121**|||
|**Sub total**|**3,468**||**-**||**3,468**|||
|**_Total Gross Expenditure_ **
**Asset and investment purchases, etc.**
Equipment
**_Total payments_ **||||||||
||**4,708**||**-**||**4,708**|||
||**195**||**-**||**195**|||
|||||||||
|||||||||
||**4,903**||**-**||**4,903**|||
|**_Net of receipts/(payments)_ **
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_ **|**2,588**||**-**||**2,588**|
|---|---|---|---|---|---|
||**-**||**-**|
|**-**|
||**-**||**-**||**-**|
||**2,588**||**-**||**2,588**|
## **Friends of Little Hearts and Sacred Heart (Byermoor)**
## **Statement of assets and liabilities at the end of the year**
||**Unrestricted funds**
**£**
**8,261**
**-**
**8,261**|**Unrestricted funds**
**£**
**8,261**
**-**
**8,261**|**Restricted funds**
**£**
**-**
**-**
**-**
**2022/2023**|**Restricted funds**
**£**
**-**
**-**
**-**
**2022/2023**|**Total funds**
**£**
**8,261**
**-**
**8,261**|**Total funds**
**£**
**8,261**
**-**
**8,261**|**2021/2022**
**Total funds**
**£**|
|---|---|---|---|---|---|---|---|
|**Cash funds**||||||||
|Bank current account|**8,261**||**-**||**8,261**||**5,673**|
|Cash/Floats|**-**||**-**||**-**||**-**|
|**Total cash funds**|**8,261**||**-**||**8,261**||**5,673**|
|**Other monetary assets**||||||||
||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**|
|**Sub total**|**-**||**-**||**-**||**-**|
|**Non monetary assets for charity's own use**||||||||
||**-**||**-**||**-**||**-**|
|**Sub total**|**-**||**-**||**-**||**-**|
|**Liabilities**||||||||
|Expenses incurred but not invoiced|**-**||**-**||**-**||**-**|
|Subscriptions notyetpaid|**-**||**-**||**-**||**-**|
|Other liabilities|**-**||**-**||**-**|||
|**Sub total**|**-**||**-**||**-**||**-**|
## **Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 19th July 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
|Signature|Print Name|
|---|---|
||Chair|
||Treasurer|
|||