Charity Registration No. 1183515
BARNT GREEN MEDICAL TRUST
ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023
BARNT GREEN MEDICAL TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Dr Patricia Botha Dr Jeremy Clarkson Mrs Phillippa Holroyd Reverend Peter Worth (Appointed 25th October 2022) Mr Robert Cholmondeley (Appointed 25th October 2022)
Charity number 1183515 Registered office Barnt Green Surgery 82 Hewell Road Barnt Green Birmingham B45 8NF
Independant examiner Jerroms Lumaneri House Blythe Gate Blythe Valley Park Solihull West Midlands B90 8AH
BARNT GREEN MEDICAL TRUST
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 3 |
| Statement of trustees' responsibilities | 4 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 12 |
BARNT GREEN MEDICAL TRUST
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MAY 2023
The trustees present their annual report and financial statements for the year ended 31 May 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 1 to the financial statements and comply with the trust's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
Objectives and activities
The objective of Barnt Green Medical Trust is to raise money to be spent to relieve sickness and to preserve the health of the patients of Barnt Green Surgery and other people living within 3 miles of the surgery. This is to be achieved by the provision of or assisting in the provision of equipment, facilities, and services ancillary to those provided by the Surgery and/or statutory authorities. In addition the charity aims to relieve, either generally or individually, patients of Barnt Green Surgery and other people living within 3 miles of the surgery who are sick, convalescent, disabled, handicapped, infirm or are in condition of need, hardship or distress. Grants are awarded in line with the Trusts policy to ensure compliance with the Trusts objectives. In particular applicants must outline the efforts undertaken to obtaining support for their request to-date and outline the necessity of their application. Grants are assessed in the context of alternative sources of support that are available. Grants can include those that allow provision for ongoing maintenance and support costs but these are requested at time of application. In setting our objectives and planning our activities the Trustees have given careful consideration to the Charity Commissions Public Benefit guidance.
Achievements and performance
This report reflects the fourth year of the Trusts existence and activity. The Trust has continued to be active and continues to encourage applications from a variety of sources.
One donation has been received over the course of the year and the Trust has awarded 3 grants.
Review of activities
The Trust has received 6 applications for support during the year and has been able to support 4, with 1 application later withdrawn.
The trust received an application from the Barnt Green Surgeries Patient Participation Group seeking funding for 5 examination couches. The existing examination couches were no longer fit for purpose and there was a risk of patient harm with one patient having fallen due to an inability to raise / lower the couches. Funding via the practice or NHS England was unavailable. The trustees felt this application fulfilled the trusts charitable aim of providing equipment which cannot be provided by the surgery or statutory authorities and a grant was made £4320 paid 01.02.23. Dr Clarkson was not involved in the voting or decision process due to a conflict of interest. A further application was received from the Patient Participation Group for baby weighing scales and elevated portable chairs but was later withdrawn due to the items being sourced elsewhere.
The Trust received an application from Barnt Green Parish Council who sought financial support to fund the drainage of the grounds of Bittell Road Playing Fields. Unfortunately the ground surrounding key parts of the children’s play area had become muddy and boggy making it unusable for large parts of the year. The parish council sought support for the project as they were unable to access funding elsewhere. The expressed purpose of the improvement work was to increase the usability of the play equipment and therefore improve child activity levels and psychological wellbeing. The trustees felt this was an excellent application and supported the project, with a grant of £5736 being paid on 31.10.2022. Ultimately the work was completed at a lower cost and so a sum of £956 was returned to the Trust on 15.12.22.
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BARNT GREEN MEDICAL TRUST
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MAY 2023
The Trust received an application from Bluwave Community Services CIC seeking a grant to support transport services for vulnerable patients in and around the area of the Trusts area of activity. The trustees were keen to support the application but unfortunately felt insufficient information had been provided to allow them to ensure the Trusts charitable aims and target population were being served by the grant. The application was declined with a request for further information which is currently outstanding.
The Trust has been able to support a young patient registered at Barnt Green surgery who applied for financial support to fund attendance at Nineveh Ridge Care Farm. This organisation provides social, educational, therapeutic and development opportunities for young individuals and an application was received from a patient registered at Barnt Green Surgery who was struggling with anxiety. The application, which was submitted on behalf of the patient by a local Child Adolescent and Family support worker was seeking £700 to supplement a parental contribution of £200 to allow the child to attend the organisation over a summer holiday period. The trustees felt this was an excellent application which was in keeping with the Trusts charitable aims of providing facilities in addition to those provided by the statutory authorities for a patient who is in distress. The trustees unanimously agreed to fund the application, although payment was not made until after 31 May 2023.
A further application was received from a registered patient of Barnt Green surgery seeking financial support for a dyslexia assessment (later withdrawn) and private tuition / education support. Regrettably, the trustees felt this application fell outside of the stated aim of the Trust and felt unable to provide support, specifically due to the educational nature of the application.
Of note a grant of £ 903.41 was awarded on 26.09.22 as discussed in last year’s annual report to fund remedial work in Millennium Park, Barnt Green.
Financial review
The financial statement shows a balance of £56,922.56 at the end of the trusts charitable year, inclusive of a £5,000.00 reserve. The Trust has received an income of £1798.00 in the form of a donation from Barnt Green Surgery. Fundraising is not performed by the Trust but rather donations are received. The trust has not had any outgoing costs other than annual accountancy costs. There are no properties or rental costs associated with the trusts activities. The trustees have determined a working reserve equal to 5% of the charities total balance, with a minimum value of £5,000.00 being kept at all times. As revealed in the financial statement the Trusts current assets are in excess of this figure and no current outstanding debts or commitments exist.
Future plans
The Trust continues its activities and is encouraging applications from individual parties as well as organisations. The Trust is proactively advertising its existence in the local Parish Magazine.
Structure, governance and management
Barnt Green Medical Trust is a charitable Incorporated Organisation and was established on 21st May 2019. At time of writing it is represented by 6 trustees, with a designated Chairperson, Treasurer and Secretary. The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the trust deed. The Trust has met periodically throughout the year on an ad-hoc basis and decisions are made by voting. The Trust has neither premises nor property and solely considers applications for financial assistance in line with its charitable objectives. In setting its objectives and considering applications, the trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including guidance ‘Public benefit: running a charity (PB2)’.
The Trust welcomed 2 new Trustees who were ratified on 25[th] October 2022. Reverend Peter Worth and Mr Robert Cholmondeley replaced 2 departing trustees and remain active trustees.
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BARNT GREEN MEDICAL TRUST
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MAY 2023
The trustees who served during the year and up to the date of signature of the financial statements were:
Mr Robert Cholmondeley (appointed 25.10.2022) Dr Patricia Botha Chairperson Dr Jeremy Clarkson Secretary Mrs Phillippa Holroyd Treasurer Reverend Peter Worth (appointed 25.10.2022)
The trustees' report was approved by the Board of Trustees.
Dr J Clarkson
Trustee Dated: 26 March 2024
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BARNT GREEN MEDICAL TRUST
STATEMENT OF TRUSTEES' RESPONSIBILITIES
FOR THE YEAR ENDED 31 MAY 2023
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the incoming resources and application of resources of the trust for that year.
In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the trust and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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BARNT GREEN MEDICAL TRUST
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BARNT GREEN MEDICAL TRUST
I report to the trustees on my examination of the financial statements of Barnt Green Medical Trust (the trust) for the year ended 31 May 2023.
Responsibilities and basis of report
As the trustees of the trust you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the trust’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the trust as required by section 130 of the 2011 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mr Richard Alan Horton Chartered Certified Accountant
Lumaneri House Blythe Gate Blythe Valley Park Solihull West Midlands B90 8AH
Dated: 22 January 2021
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BARNT GREEN MEDICAL TRUST
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MAY 2023
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2023 | 2022 | ||
| Notes | £ | £ | |
| Income from: | |||
| Donations and legacies | 3 | 1,798 | 1,798 |
| Charitable activities | 4 | 10,573 | 8,692 |
| Net expenditure and movement in funds | (8,775) | (6,894) | |
| Reconciliation of funds: | |||
| Fund balances at 1 June 2022 | 65,129 | 72,023 | |
| Fund balances at 31 May 2023 | 56,354 | 65,129 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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BARNT GREEN MEDICAL TRUST
BALANCE SHEET
AS AT 31 MAY 2023
| Notes Current assets Cash at bank and in hand Creditors: amounts falling due within one year 9 Net current assets The funds of the trust Unrestricted funds |
2023 £ 56,923 569 |
£ 56,354 56,354 56,354 |
2022 £ 65,699 570 |
£ 65,129 |
|---|---|---|---|---|
| 65,129 | ||||
| 65,129 |
The financial statements were approved by the trustees on 26 March 2024
Dr J Clarkson Trustee
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BARNT GREEN MEDICAL TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023
1 Accounting policies
Charity information
Barnt Green Medical Trust offers assistance in the provision of equipment, facilities and/or statutory authorities for Barnt Green Surgery.
1.1 Accounting convention
The financial statements have been prepared in accordance with the trust's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The trust is a Public Benefit Entity as defined by FRS 102.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the trust.
1.4 Income
Income is recognised when the trust is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the trust has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the trust has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
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BARNT GREEN MEDICAL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2023
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
Restricted funds are to be used for specified purposes laid down by the donor. Expenditure for those purposes is charged to the fund, together with a fair allocation of overheads and support costs.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the trust’s contractual obligations expire or are discharged or cancelled.
1.7 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the trust is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
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BARNT GREEN MEDICAL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2023
2 Critical accounting estimates and judgements
In the application of the trust’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Income from donations and legacies
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Donations and gifts | 1,798 | 1,798 |
4 Expenditure on charitable activities
| Chartible | Chartible | |
|---|---|---|
| activities | activities | |
| 2023 | 2022 | |
| £ | £ | |
| Direct costs | ||
| Charitable expenditure | 10,003 | 8,122 |
| Share of support and governance costs (see note 5) | ||
| Governance | 570 | 570 |
| 10,573 | 8,692 | |
| Analysis by fund | ||
| Unrestricted funds | 10,573 | 8,692 |
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BARNT GREEN MEDICAL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2023
5 Support costs
| Support costs Governance costs £ £ Independent examiners costs - 570 - 570 Analysed between Charitable activities - 570 - 570 |
2023 £ 570 |
|---|---|
| 570 | |
| 570 | |
| 570 |
6 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the trust during the year.
7 Employees
There were no employees during the year.
8 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
9 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Accruals and deferred income | 569 | 570 |
10 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At | 1 June | Incoming | Resources | At 31 May | |
|---|---|---|---|---|---|
| 2022 | resources | expended | 2023 | ||
| £ | £ | £ | £ | ||
| General funds | 65,129 | 1,798 | (10,573) | 56,354 |
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BARNT GREEN MEDICAL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2023
| 10 Unrestricted funds Previous year: At General funds 11 Related party transactions |
(Continued) 1 June 2021 Incoming resources Resources expended At 31 May 2022 £ £ £ £ 72,023 1,798 (8,692) 65,129 |
|---|---|
There were no disclosable related party transactions during the year.
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