2022-12-31-accounts - The Downton Memorial Centre

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Financial statements for the year ended 31 December 2022

(Registered charity, number 1183511)

Trustees’ annual report Receipts & payments account Statement of assets & liabilities Notes to the accounts

The Downton Memorial Centre

Trustees’ annual report for the year ended 31 December 2022

Full name The Downton Memorial Centre

Organisation type Charitable Incorporated Organisation

Registered charity number 1183511

Principal address Downton Memorial Hall, The Borough, Downton, Salisbury, SP5 3NB

Trustees

Name	Office	Dates acted
Susan Kirsten Barnhurst-Davies	Chairman	1stJan. to 31stDec. 2022
Christine Anne Pearce		1stJan. to 31stDec. 2022
Hilary Mace	Booking Secretary	1stJan. to 31stDec. 2022
JeremyParsons		1stJan. to 31stDec. 2022
David Mace	Treasurer	1stJan. to 31stDec. 2022
LesleyGiles		(Appointed 1stFeb. 2024)
Andrew Philip Smith		(Appointed 1stMar. 2024)

Independent examiner

As the charity’s gross income in 2022 is below £25,000 the Trustees have opted to not have an audit or independent examination of its Annual Report and Accounts. It is expected that an independent examination will be conducted on the 2023 Annual Report and Accounts.

Governance and management

The charity is operated under the rules of its CIO – Foundation constitution adopted 21 May 2019.

Trustees are nominated by local organisations or trustees and appointed by the trustees.

Initially there are 3 ‘first trustees’ from the previous unincorporated charity (Downton Memorial Hall, Charity No. 305507).

Other trustees up to a maximum of 23 in number can be nominated by local organisations.

The trustees can also appoint up to 4 local residents as new trustees.

The Downton Memorial Centre

Objectives and activities

The provision and maintenance of the Downton Memorial Centre for use of inhabitants of the parish of Downton in the county of Wilts and its immediate vicinity without distinction of sex or political or religious or other opinions, including use for:

(a) physical and mental training and recreation, and
(b) intellectual development through the medium of reading and recreation rooms library lectures, classes, recreations.

Summary of the main activities undertaken for the public benefit

Activities undertaken at The Downton Memorial Centre include:

Physical exercise and development classes and recreational activities;
Intellectual lectures etc. and development;
Entertainment in the form of film, theatre and musical performances and children’s parties etc.

The Downton Memorial Centre is hired by local residents, organisations and other parts of the community.

The Trustees actively fundraise for items to improve the premises for the public benefit.

The Trustees ensure that the Downton Memorial Centre is kept in the public eye by advertising in the local press, and the village website, and by holding open days to promote the centre and to show potential hirers the facilities.

The Trustees enjoy a good relationship with the Downton Community Pre-School (Charity 1027574) who rent space in the new extension.

The trustees wish to put on record their grateful thanks to the volunteers who help with the running of the centre, the fund-raising events and the improvements that continue to be made to the facilities at the centre.

Public benefit statement

The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.

The Downton Memorial Centre Summary of the main aGhievernents durln9 the p•riod During 2020. and much of 2021, the Downton Memorial Centre was little used due lo the impact of the Covid pandemic. However, with the country gradually Teturning lo normal life in the latter half of 2021 the usage of the Downton Memorial Centre increased substantially in 2022 and was almost back lo its pre-covid pandemic levels. Th6 in¢aSed use of the building in 2022 resulted in the income from room hire fees, and the usage related costs le.g. cleaning, utilities, music licence, etc.). also returning to their rn0 usual levels. The ¢harlty's policy on resorrfes The trustees have prudently decided to maintain cash reserves equivalent to six month's income1£12,0001, together with a furthef cash reserve for future improvements to the premises and facilities {£8,000) making £20,000 in total. The total reserves at the year-end stood at £29,178. Flnanclal review The charity has principal sources of income namely al the hire fees chafged for the use of its fa¢ilities and bl the pre-5¢hool rent. The charity uses this income to maintain a safe, clean, heated environment, with good facilrties, for the users of The Downton Memorial Centre. Signed on behalf of the charty's truslees.. Signed Susan Kirsten Barnhursl-Davies, Trustee Date o¥

The Downton Memorial Centre

Receipts & payments account for the year ended 31 December 2022

*2021* Total Funds £ Note Receipts - Grants & Donations - Fundraising Events 7600 Rental Income 5 8552 Sales & Hire Fees 2 Bank Interest 1956 Utility Recharges 50 Key Deposits 18160 Total Receipts Payments - Fundraising Costs 3480 Cleaning - Equipment 500 Grants & Donations Given 583 Insurance - Membership Fees 235 Office & General Admin Expenses 51 Printing, Postage & Stationery - Advertising / Promotional 16264 Repairs & Maintenance 6 12 Supplies 50 Music Licence 4844 Utilities 610 Website 708 Legal & Professional Fees 75 Key Deposits Refunded - Sundry Expenditure 27412 Total Payments (9252) Net Receipts / (Payments) 32534 Cash funds at start of this period 23282 Cash funds at end of this period	Unrestricted Funds £ Restricted Funds £ 1 - 230 - 4219 - 18085 - 177 - 1965 - 75 - 24752 - - - 5215 - 21 - - 588 - 50 - 202 - 3 - 45 - 6043 - - - 132 - 5411 - 808 - 288 - 50 - - - 18856 - 5896 - 23282 29178 -	*2022* Total Funds £ 1 230 4219 18085 177 1965 75
		24752
		- 5215 21 - 588 50 202 3 45 6043 - 132 5411 808 288 50 -
		18856
		5896 23282
		29178

The Downton Memorlal Centre ststement of assets and liabilitles at 31 December 2021 2021 1022 Not• Cash a$$ots Bank accounts Cash in hand 23282 29158 20 29178 23282 Other rnongtary assets Debtors 973 973 3083 3083 Assets retained for the charity's own use General equipment. Liabiliti Creditors Advanced Receipts - Sales & Hire Fees {20251 {12351 15631 11798) 12025) These financial statenIS are accepled on behalf of the tharty by.. Signed David Philip Mace, Trustee

The Downton Memorial Centre

Notes to the accounts for the year ended 31 December 2022

1. Receipts & payments accounts

Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received, and cash spent will include transactions through bank accounts and cash in hand.

2. Fund Analysis

Restricted Funds Projector & Screen Unrestricted General Fund	Opening balance £ 500 500 22782 23282	Receipts £ - - 24752 24752	(Payments) £ - - (18856) (18856)	Closing balance £ 500 500 28678
				29178

3. Debtors

Hire Fees Rent Utility Recharges Repairs & Maintenance Recharges	£ 1195 1408 402 78 3083

4. Creditors

Cleaning Key Deposits	£ 910 325 1235

The Downton Memorial Centre

5. Rental Income

To support its tenant, the Downton Community Pre-School, through some temporary cash flow issues in 2020, the invoicing of the rent and utility recharges from June 2020 onwards was delayed until December 2020. The outstanding payments for 2020 were then received in January 2021, so making the receipts for rent and utility recharges in 2021 unusually high.

To support its tenant through some further cash flow difficulties in 2022, the Trustees of the Downton Memorial Centre agreed to the partial deferral of rent and utility recharges payments which were due in the latter half of 2022. This resulted in the tenant owing the Downton Memorial Centre a total of £1,801 for rent and utility recharges at the end of 2022 and hence in making the receipts for rent and utility recharges in 2022 unusually low.

6. Repairs & Maintenance

The Repairs & Maintenance expenses in 2021 were unusually high due to an exceptional item of expenditure to upgrade the hall’s electrics to modern electrical safety standards at a cost of £8,203.

The main items of Repairs & Maintenance expenditure in 2022 were:

Fire Safety (£1,925) o Routine maintenance, and replacing components, of the fire alarm system, emergency lighting and fire extinguishers.
Gas (£1,578)
Annual service and certification of all the gas appliances. This figure is £750 higher than usual due to the invoice for the annual service in November 2021 being paid in January 2022.
Plumbing (£1,694)
Replacement of faulty taps, radiators and other components.

7. Premises

The land and buildings are owned by Downton Parish Council and leased to The Downton Memorial Centre CIO for a peppercorn rent £10 per annum for a term of 900 years beginning on 24 June 2018.

The Downton Memorial Centre

8. Trustees’ remuneration

Trustees received no expenses, remuneration or benefits in this period.

9. Related party transactions

The trustees Susan Barnhurst-Davies and Jeremy Parsons are also committee members of The Downton Society. The Downton Society hired rooms from The Downton Memorial Centre during this period for a total amount of £350.

The trustee David Mace is a Parish Councillor at Downton Parish Council. Downton Parish Council hired rooms during this period for a total amount of £1,043.

The trustees Susan Barnhurst-Davies and Jeremy Parsons are also trustees of Downton Moot Preservation Trust. The Moot Preservation Trust hired rooms from The Downton Memorial Centre during this period for a total amount of £10.

10. Glossary of terms

Creditors: These are amounts owed by the charity, but not paid during the accounting period.

Debtors: These are amounts owed to the charity, but not received in the accounting period.

Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.