Trustees’ Annual Report for the period
From Period start date 2 Sep 2023 To Period end date 1 Sep 2024
Charity name: Parents, Teachers and Friends of St. Joseph’s School
Charity registration number: 1183495
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objectives of the PTFA of St. Joseph’s School are to advance the education and wellbeing of the pupils of the school by providing or assisting in the provision of facilities for education at the school. This includes: - Developing effective relationships between the staff, parents and other associated with the school - Studying and discussing matters of mutual interest relating to the education and welfare of pupils - Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
With due regard for the Charity Commission's public benefit guidance and in line with our objectives, each year the PTFA Committee runs a wide range of events both to raise funds towards the school's and to provide social opportunities for the pupils, parents, staff, governors and wider school community. These include regular annual events like the Summer Fair, the Christmas Grotto, International Food Festival, coffee mornings, and bake sales. The committee also welcomes suggestions from the membership and organises one- off innovative fundraising initiatives. All activities are planned by the committee, classroom representatives and other parent |
| volunteers. We further draw on volunteers from the parent membership, school staff and wider community of supporters as appropriate, having regard to safeguarding and risk assessments. The work of the PTFA enables the advancement of pupils' education by giving money to school for the funding of equipment, resources, facilities and other items it would otherwise not be able to afford. In addition, the PTFA works to build a community among parents, staff and students to further enhance everyone’s experience, moreimportantly the children’s experience at St. Joseph’s School. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the year we kept inmind the Charity Commission’s guidance on public benefit at our meetings. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The PTFA Committee draw upon the wider school community of classroom representatives (reps), parents, teachers and friends to plan and host events. |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The PTFA hosted our annual events including International Food Festival, Christmas Grotto and class parties and Summer Fair, as well as the smaller regular events such as Friday coffee mornings, and bake sales. Along with promoting community through these social events, we raised money for various charities such as Cancer Research. The families of St. Joseph’s school make generous donations to a teacher collection during Christmas and end-of-school year to demonstrate their appreciation for their commitment to our children. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The PTFA continue to make a substantial financial profit through the year despite difficulties as a result of the increasing cost of living. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to pay for upfront costs incurred by any PTFA events planned. The reserves are also held should the school have an explicit ‘wishlist’ to fund. |
| Amount of reserves held | Para 1.22 | The year end held balance was £35,522.43 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission model Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Parents, Teachers and Friends Association (PTFA) of St. Joseph’s School |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1183495 |
| Charity’s principal address | St. Joseph’s Catholic Primary School Cadogan Street, London, SW3 2QT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Ryan Yap | Chair | |||
| Raquel Orera | Secretary | |||
| Asayo Kawata | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Ryan Yap Position (eg Secretary, Chair Chair, etc) Date 9 June 2025
St. Joseph's Parents, Teachers and Friends Association - Financial year 2023-2024
| St. Joseph's Parents, Teachers and Friends Association - Financial year 2023-2024 | |
|---|---|
| Note Unrestricted Funds Restricted Funds FY 2023-2024 |
Last year |
| RECEIPTS Voluntary receipts £25.00 £0.00 £25.00 |
£4,144.89 |
| - Amazon Smile - Donations and Payroll Giving £25.00 - Donations ParentPay - Gift aid Fundraising activities £36,424.51 £11,204.98 £47,629.49 - Bake Sale £895.00 - Chess £1,013.92 - Food Festival £3,150.40 - Cancer Research 383 - Summer Fair £22,424.37 - Summer Fair ParentPay - Uniform Sale £402.00 - Xmas £7,706.82 - Xmas Parentpay - Mufti ParentPay - Teachers gift ParentPay £9,642.51 - Teachers gift Bank Transfer - Bake Sale ParentPay - Y6 Hoodies ParentPay - Y6 Leavers £894.47 - Year 6 Party £285.00 - Class Photo (last year) £51.00 - Pledge £781.00 |
£154.59 £1,300.00 £2,690.30 £42,052.26 £572.99 £425.00 £2,636.95 £288.00 £20,759.32 £3,690.00 £290.00 £225.00 £3,953.00 £382.00 £7,507.09 |
| £129.80 £425.51 |
|
| £130.00 £637.60 |
|
| TOTAL RECEIPTS £36,449.51 £11,204.98 £47,654.49 |
|
| Note Unrestricted Funds Restricted Funds FY 2023-2024 |
Last year |
| PAYMENTS Costs of generating voluntary re £0.00 £0.00 £0.00 - Donation refund - Donations parentpay Fundraising activity costs £9,554.82 £0.00 £9,554.82 - Bake sale £27.89 - Chess £168.79 - Food Festival £611.20 - Summer Fair 2022 - Summer Fair £6,028.25 - Summer Fair ParentPay - Xmas £2,219.37 - Xmas ParentPay - Mufti ParentPay - Teachers ParentPay -Class Photo (last year) £15.00 - Quiz Night £13.00 - Bake Sale ParentPay - Y6 hoodies ParentPay |
£45.00 |
| £45.00 | |
| £9,455.95 | |
| £12.87 £169.18 £1,227.51 £445.17 £4,805.43 £56.32 £2,337.98 £60.50 £5.81 £114.87 £208.50 |
|
| £1.96 £6.47 |
|
| - Uniform Sale SumUp £6.54 |
£3.38 |
| - Giving Day - Pledge |
|
| - Food Festival 2024-2025 cost (28 Aug 2024) £464.78 |
|
| Funds donated to school & even £0.00 £12,800.28 £12,800.28 - Cancer Research £443.00 |
£68,474.35 |
| £278.00 | |
| - Cancer Research ParentPay £5.84 - Cancer Research SumUP |
|
| £0.91 | |
| - Lump sum - Teachers £9,780.36 - Y6 hoodies £695.27 - Leaving Party £4.35 - Y3 Supply £117.26 - Reception Supply £104.86 -PTFA gifts to donors - Mrs Wiles £1,472.03 - Giving Day £177.31 Asset purchase £175.64 £175.64 Administration costs £140.00 £140.00 |
£62,000.00 £6,148.07 £47.37 |
| £175.64 £140.00 |
|
| TOTAL PAYMENTS £9,870.46 £12,800.28 £22,670.74 |
|
| NET OF RECEIPTS (PAYMENTS) £26,579.05 (£ (1,595.30) £24,983.75 Cash funds in bank last year end £10,538.68 |
|
| As of 30 July 2024 ASSETS & LIABILITIES Cash in bank and in hand EOY £35,542.43 |
|
| Metro Bank Account £35,522.43 Cash float in scho £20.00 |
Independent examiner's report to the trustees of Parents, Teachers and Friends of St. Joseph’s School (Charity Number: 1183495)
I report to the trustees on my examination of the accounts of the above charity (the Trust) for the year ended 1 September 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Chiara Pancheri
Address: 16 Lombard Wharf, 12 Lombard Road, London SW11 3FU Date: 09/06/2025