Trustees’ Annual Report for the period
From Period start date 2 Sep 2021 To Period end date 1 Sep 2022
Charity name: Parents, Teachers and Friends of St. Joseph’s School
Charity registration number: 1183495
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objectives of the PTFA of St. Joseph’s School are to advance the education and wellbeing of the pupils of the school by providing or assisting in the provision of facilities for education at the school. This includes:- - Developing effective relationships between the staff, parents and other associated with the school - Studying and discussing matters of mutual interest relating to the education and welfare of pupils - Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
With due regard for the Charity Commission's public beneft guidance and in line with our objectives, each year the PTFA Committee runs a wide range of events both to raise funds towards the school's and to provide social opportunities for the pupils, parents, staff, governors and wider school community. These include regular annual events like the Summer Fair, the Christmas Grotto, International Food Festival, coffee mornings, and bake sales. The committee also welcomes suggestions from the membership and organises one-off innovative fundraising initiatives. |
| Cont. | All activities are planned by the committee, classroom representatives and other parent volunteers. We further draw on volunteers from the parent membership, school staff and wider community of supporters as appropriate, having regard to safeguarding and risk assessments. The work of the PTFA enables the advancement of pupils' education by giving money to school for the funding of equipment, resources, facilities and other items it would otherwise not be able to afford. In addition, the PTFA works to build a community among parents, staff and students to further enhance everyone’s experience, more importantly the children’s experience at St. Joseph’s School. |
|
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our meetings. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The PTFA Committee draw upon the wider school community of classroom representatives (reps), parents, teachers and friends to plan and host events. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The PTFA hosted our annual events including International Food Festival, Christmas Grotto and class parties and Summer Fair, as well as the smaller regular events such as Friday coffee mornings, and bake sales. Along with promoting community through these social events, we raised money for various charities such as MacMillan Cancer Support. We have further raised £30.000 for the school (distributed in the 2022-2023 year financial year). |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The PTFA continue to make a substantial financial profit through the year despite lingering difficulties with the pandemic and the increasing cost of living. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to pay for upfront costs incurred by any PTFA events planned. The reserves are also held should the school have an explicit ‘wishlist’ to fund. |
| Amount of reserves held | Para 1.22 | The year end held balance was £42.605. To note a distribution of £30.000 was made to the school on May 2023 per request from the school executive head teacher. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission model Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more |
Para 1.25 | Election |
| ~~trustees~~ |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Parents, Teachers and Friends Association (PTFA) of St. Joseph’s School |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1183495 |
| Charity’s principal address | St. Joseph’s Catholic Primary School Cadogan Street, London, SW3 2QT |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Ryan Yap | Chair | ~~(if any)~~ | |
| Raquel Orera | Secretary | |||
| Karen Acsay | Treasurer | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted rf not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional ~~information)~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) Full name(s) Karen Acsay Ryan Yap Position (eg Treasurer Chair Secretary, Chair, etc)
Date 27 June 2023
St. Joseph's Parents, Teachers and Friends Association - Financial year 2021-2022
| Unrestricted | Restricted | FY 2021- | |||
|---|---|---|---|---|---|
| Note | Funds | Funds | 2022 | Last year | |
| RECEIPTS | |||||
| Voluntary receipts | £2,992.64 | £2,992.64 | |||
| - Amazon Smile | £110.64 | ||||
| - Donations and Payroll Giving | £977.00 | ||||
| - Donations ParentPay | £1,905.00 | ||||
| Fundraising activities | £41,221.83 | £7,189.14 | £48,410.97 | ||
| - Food Festival | £2,887.65 | ||||
| - Macmillan | £434.14 | ||||
| - School bear | £5.00 | ||||
| - Summer Fair | £20,682.04 | ||||
| - Summer Fair ParentPay | £4,567.35 | ||||
| - Uniform Sale | £785.88 | ||||
| - Xmas | £8,751.91 | ||||
| - Xmas Parentpay | £3,245.00 | ||||
| - Mufti ParentPay | £297.00 | ||||
| - Teacher ParentPay | £6,755.00 | ||||
| TOTAL RECEIPTS | £44,214.47 | £7,189.14 | £51,403.61 | ||
| PAYMENTS | |||||
| Costs of generating voluntary receipts | £29.13 | £29.13 | |||
| - Donations parentpay | £29.13 | ||||
| Fundraising activity costs | £6,969.49 | £105.69 | £7,075.18 | ||
| - Food Festival | £783.20 | ||||
| - School bear | £174.00 | ||||
| - Summer Fair | £4,699.50 | ||||
| - Summer Fair ParentPay | £69.80 | ||||
| - Xmas | £1,188.85 | ||||
| - Xmas ParentPay | £49.60 | ||||
| - Mufti ParentPay | £4.54 | ||||
| - Teachers ParentPay | £105.69 | ||||
| Funds donated to school & events | £306.87 | £7,529.18 | £7,836.05 | ||
| - Macmillan | £434.14 | ||||
| - other | £306.87 | ||||
| - teachers | £6,411.84 | ||||
| - Y6 hoodies | £683.20 | ||||
| Asset purchase | £99.24 | £99.24 | |||
| Administration costs | £0.00 | ||||
| TOTAL PAYMENTS | £7,404.73 | £7,634.87 | £15,039.60 | ||
| NET OF RECEIPTS (PAYMENTS) | £36,809.74 | (£ (445.73) | £36,364.01 | ||
| Cash funds last year end | £6,241.19 | ||||
| Cash funds this year end | £42,605.20 | ||||
| Note 1: £30k donation to the school was postponed | per school request until 2022-2023 financial year. | ||||
| ASSETS & LIABILITIES | |||||
| Cash in bank and in hand EOY | |||||
| Metro Bank Account | £42,605.20 | ||||
| Cash float in school | £20.00 |
Independent examlner's report to th• trusle•8 ol Parenly, Te•ch•rs •nd Frl•nd ol St. Jos•ph's School Icharity Numb•r 118J4951 I report to tho Im8lees Dn my examination ol the accounls ol th8 8bov• chanty Ith8 Tru81) for Ibe yèar ended 1 Seplèrnber 2022 Responsibllltlts and bag18 ol f•POrt As Ihe Chanty Irustees of Ihe TTrsl you a sponsIble lor Ihè rmeparalion of the accounts In accordance with the fequirements of Ihe Chanties Acl 20111'the Act'i l ieport in respect ol my examination ol the Tru5fs accwnts carned oul under seclK)n 145 01 the 2011 Act and In carrying Out my examination I have followed all Ihe applicable Direction3 given by the Chanly Comrnissw nder section 1451Sllbl ol Ihe Act Independent •xaminef'S ststemenl I have completed my examination I confiim that no material mallers have come to my allenlion In conne¢iion with the emaminabon giving me causè lo bÈlievo that In any rnaterial respect 1 accotsnting CordS were not kepl in reSpt ol the Trus1 as required by seclion 130 01 lh8 Act. or 2 Ihe accounts do not accord Ynlh those cOld$ I have no concems and havè tomÈ across no other mattefs In conneclion with Ihe examination lo which altenlion should be drawn In Ihis report In order lo enable a proper underslanding of the accounls lo t reached. Signed Narn¢". ASA Y. KAwd7A Ad¥res5. 9 13> h rt5J¢l .IA..,J, Dale.. 6 J4J z¢23