**Trustees' Annual Report** 1[st ] January 2022 to 31[st ] December 2022 ## **Charity name 786 Wolverhampton** Registered charity number 1183484 ## **Charity’s principal address** ``` Dunstall Heights 1 Dunstall Rd Wolverhampton WV6 0LZ ``` ## **Names of the charity trustees who manage the charity** **Trevor Parkes Chair Matlub Begum Secretary Salma Ibrahim Treasurer Khalid Khan Trustee Member Shakeela Asif Trustee Member** ## _**Governance**_ The Charity continues to adhere to the Constitution agreed with the Charities Commission when setting up the CIO. The Charity is managed by the Board of Trustees, also they undertaking the Scout Group Executive Committee role of the Scout Group which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 5 representatives, Chair, Treasurer and Secretary and two Trustees. The Committee meets at least 4 times a year and more if necessary. The Board of Trustees exists to support the smooth running of the Charity’s day to day operations in meeting the responsibilities of the appointments and is responsible for: The maintenance of Charities property; The raising of funds and the administration of Charities finance; The insurance of persons, property and equipment; Charities public occasions; Assisting in the recruitment of Volunteers/leaders and other adult support; Appointing any sub committees that may be required; Appointing Charities Administrators and Advisors other than those who are elected. ## **Risk Assessment and Internal Control Officers** Lead **Khalid Khan** Deputy **Shakeela Asif** ## **General** The Charity has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for payments and comprehensive insurance policies to ensure that insurable risks are covered. The Board of Trustees has identified the major risks to which they believe the Charity is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: ## **Injury to Volunteers/leaders, helpers, supporters and members.** The Charity through Unity Insurance has 10,000,000 Employers Liability and 5,000,000 Public and Products Liability cover. For the Scouts Group all registered Scouting activities are covered under the Scout Association’s insurance policy. Risk Assessments are undertaken before and during activities. ## **Reduced income from fund raising** . The Charity is primarily reliant upon income from subscriptions and fundraising. The Charity does hold reserves to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the charity on an ongoing basis, either temporarily or permanently. **Reduction or loss of Volunteers/leaders.** The Charity is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of volunteers/leaders to an unacceptable level in a particular area of operation or across the whole Charity then there would have to be a contraction, consolidation or closure of certain activities or Scouts sections. In the worst case scenario this would result in the complete closure of the Charity. ## **Reduction or loss of members.** The Charity provides activities for all young people aged 6 to 25 and their families. If there were a reduction in membership in a particular activities or sections or the whole Charities operations then there would have to be a contraction, consolidation or closure of activities or section. In the worst case scenario this would result in the complete closure of the Charity. ## _**Objectives**_ To promote, maintain, improve and enhance the education and development of children and young people and their families living in Wolverhampton and the surrounding area by the provision of items and holiday schemes. ## _**Summary of the main activities in relation to these objectives**_ ## **Holiday Club activities** ## **February Half Term** Provided 5 X 3.5 hour open access drop in sessions for 39 young people daily activities: Arts & Crafts Workshops Sports both indoor and outdoor dependant on weather, including team sports and individual sports Food looking at healthy eating regimes, using recipes to cook meals that are within a family budget. ## **Easter Holidays:** Provided 10 X 3.5 hour open access drop in sessions for 45 young people daily over the Easter break. Some of the Mental Wellness and social isolation distraction activities: Team Building Sports both indoor and outdoor dependant on weather, including team sports and individual sports Arts & Crafts Workshops Turn up meet & Greet Food looking at healthy eating regimes, using recipes to cook meals that are within a family budget. ## **May Half-term:** Provided 5 X 4 hour open access drop in sessions for 42 young people daily over May Half-term. Activities: Arts & Crafts Workshops Sports Food ## **Iftar For Our Stars 2022** Community event Due to the very High Risk of being a Community Hotspot for spreading Corona virus and following local Authority and Government guidance we decided to follow on from the 2020/ 2021 Iftar model and send packs out rather than hold a large public event. So once again we did not miss this valuable opportunity to continue to support the people who were offering an amazing service to the whole community in such unprecedented time. WE were able to socially distanced deliver 375 donated Iftar food packs for our Key personnel. Receipts: 110 Iftar food packs went to our Local Wolverhampton Hospital New Cross A&E (65pks) and the Heart and Lung Unit (45pks) 71 Iftar food packs went to our other local Hospital Walsall Manor Hospital 29 Iftar food packs went out to 5 Local Fire Stations 120 Iftar food packs went out to West Midland Ambulance Service 20 Iftar food packs went out to Wolverhampton Neighborhood Policing Teams 25 Iftar food packs went out to Local Councilors, Wolverhampton City Council community representatives, Local Shops & Business To make sure that the local community was not left out we set up a socially distanced collection point from which Iftar packs where distributed. 120 Iftar packs were purchased by our local community 31 Iftar packs were donated to Asylum seeker and Refugee families. ## **Scout Sections January 22- December 22** Beavers / Cubs / Scouts/ Young Leaders **Scouts group activities: Number of sessions:** 36 **Number of Participants:** 55 **Number of Attendances:** 1064 ## **Scouting Activities:** ## **The Scout sections participated in following events throughout the year** : The scout sections all follow the scouting curriculum as is laid down by the Scouts Association. ## **Summer Scouts Camp 2022** 11 Scouts (Male/Female) 10 Young Leaders (Male/Female) The overwhelming benefits were: Connected young people to nature and the benefits of time in the outdoors. Gave young people new skills for life though team working, challenge and adventure. Improved young people's mental health and wellbeing. Young people making new friends from other scouts groups across England. ## **Trusted Partner Wolves Online** The City of Wolverhampton is developing an approach to get residents digitally included, as a grassroots Charity we felt that our user group could benefit from us becoming a Wolves Online Trusted Partner. The COVID-19 crisis highlighted the importance of digital connectivity with many of our families unable to access online learning, employment support due to data poverty, lack of or unsuitability of devices. Wolves Online is a device and connectivity lending scheme aimed at supporting Wolverhampton residents to get online to access services, participate in online learning and search for employment. Devices are distributed through a network of ‘trusted partners’ who commit to support their clients to get online and improve their digital skills. As a Trusted Partner 786 Wolverhampton is able to lend out devices with a sim card to enable our families to get online for approximately 90 days. Devices are pre-loaded with a few selected apps and links to useful websites to access services, help search and apply for work, keep in touch with friends/family and colleagues, learn new digital skills. The devices remain in the ownership of the Council and certain sites are restricted. ## **Vodafone Partnership** 786 Wolverhampton in partnership with Vodafone`s everyone connected programme., have been offering a free SIM card with 20GB data a month, plus free unlimited calls and texts, for 6 months. The free sim card is available for those not working, low income households, households without access to the Internet or those socially isolated and helps support people without digital connectivity. This has enabled us to, to provide connectivity to our young people and their families to connect with family and friends free for 6 months with access to social media, surfing the web and online shopping, Improving their IT skills , training to people in need. As the need for free connectivity grows as a result of the cost-of-living crisis, Vodafone wants to raise awareness of the issue and its programme provides people with a free SIM. ## **FareShare Partnership** We have also partnered up with FareShare it is a food charity network aimed at relieving food poverty and reducing food waste in the UK, FareShare Go has allowed 786 Wolverhampton with direct access to surplus food from local supermarkets, including Tesco, ASDA and Waitrose & Partners, and wholesaler Booker. The food is good quality food that can no longer be sold for a variety of reasons, such as damaged packaging or a short-shelf life. How it works is when the supermarket has surplus food, they send out a text notification to us, we then collects the food from the supermarket either that night or the next day, which we are able to distribute within our network to families living in food poverty. ## **Public Benefit Statement** The Charity meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## _**Fundraising**_ Wolverhampton CC (Ward Funding) 500.00 Wolverhampton Safer Partnership February Activities 2625.00 Wolverhampton Safer Partnership Easter Activities 7998.00 Wolverhampton Safer Partnership May Activities 3997.00 Lloyds Bank Foundation 500.00 ## _**Reserves Policy**_ The Charities policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. ## _**Declaration**_ The trustees declare that they have approved the trustees’ report above CHARITY COMMISSION FOR ENGLAND AND WALES 786 Wolverhampton Receipts and payments accounts CC16a For the period from To 1st Janua 2022 3111212022 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last yèar to tho n8ar8St to the nèarest £ to the noarest £ to n&are$t£ to the noarest £ A1 Receipts Members. subscription$1 actiwty fees Fundraising Events Grants Grant 1,933 2,212 1,933 2,212 15.120 500 2.762 18,906 500 15,120 500 Sub total (Gross irpcome for AR) 15.120 19,765 22,168 A2 Asset and investment sales, Isee tablel- Sub total 15.120 19,765 22,168 A3Pa ments Training cost Scout5 Capitation Fee Insuran* Gosts Fun¢raising Costs Activity resources Activity tssources Camp co$ts 855 751 855 7$1 2.215 947 15,345 973 1.519 2,215 947 2,146 328 15,049 15.345 973 Sub total 3.162 17,924 21,086 19,042 A4 Asset and investment purchases. (see tsblel Sub totsl 3.162 17,924 21.086 19,042 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 1,483 2,804 1,321 3,126 1,483 2,804 1,321 3,126 CCXX R1 accounts ISSI 0411012023 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to n8arest£ Restricted funds to nearést £ Endowment funds diegtjriès to Trearest £ B1 Cash funds 2.700 Total cash funds 2,700 3,979 (agree balance5wlh reC￿p￿and payments accounlls}I Unrestricted funds Restricted funds to nearest £ Endowment funds to n8arest£ Details to neaT95t £ B2 Other monetary assets Fund to whlch asset belon Cost lopdonall Curr¢nt value onal Details Fund to whlch asset belon Current value al Details Cost lopdona B4 Assets ￿taIned for the charity's own use Fund io whi¢h relates Amount due ional When due tional Details B5 Liabilities Signed by one ortwo trustees on b8half of all the trustees Signature Print Name Date of roval Salma Ibrahirn 0411012023 CCXX R2 awunts ISSI