**Trustees' Annual Report** 1[st ] January 2021 to 31[st ] December 2021 ## **Charity name 786 Wolverhampton** Registered charity number 1183484 ## **Charity’s principal address** ``` Dunstall Heights 1 Dunstall Rd Wolverhampton WV6 0LZ ``` ## **Names of the charity trustees who manage the charity** **Trevor Parkes Chair Matlub Begum Secretary Salma Ibrahim Treasurer Khalid Khan Trustee Member Shakeela Asif Trustee Member** ## _**Governance**_ The Charity continues to adhere to the Constitution agreed with the Charities Commission when setting up the CIO. The Charity is managed by the Board of Trustees, also they undertaking the Scout Group Executive Committee role of the Scout Group which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 5 representatives, Chair, Treasurer and Secretary and two Trustees. The Committee meets at least 4 times a year and more if necessary. The Board of Trustees exists to support the smooth running of the Charity’s day to day operations in meeting the responsibilities of the appointments and is responsible for: The maintenance of Charities property; The raising of funds and the administration of Charities finance; The insurance of persons, property and equipment; Charities public occasions; Assisting in the recruitment of Volunteers/leaders and other adult support; Appointing any sub committees that may be required; Appointing Charities Administrators and Advisors other than those who are elected. ## **Risk Assessment and Internal Control Officers** Lead **Khalid Khan** Deputy **Shakeela Asif** ## **General** The Charity has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for payments and comprehensive insurance policies to ensure that insurable risks are covered. The Board of Trustees has identified the major risks to which they believe the Charity is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: ## **Injury to Volunteers/leaders, helpers, supporters and members.** The Charity through Unity Insurance has 10,000,000 Employers Liability and 5,000,000 Public and Products Liability cover. For the Scouts Group all registered Scouting activities are covered under the Scout Association’s insurance policy. Risk Assessments are undertaken before and during activities. ## **Reduced income from fund raising** . The Charity is primarily reliant upon income from subscriptions and fundraising. The Charity does hold reserves to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the charity on an ongoing basis, either temporarily or permanently. **Reduction or loss of Volunteers/leaders.** The Charity is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of volunteers/leaders to an unacceptable level in a particular area of operation or across the whole Charity then there would have to be a contraction, consolidation or closure of certain activities or Scouts sections. In the worst case scenario this would result in the complete closure of the Charity. ## **Reduction or loss of members.** The Charity provides activities for all young people aged 6 to 25 and their families. If there were a reduction in membership in a particular activities or sections or the whole Charities operations then there would have to be a contraction, consolidation or closure of activities or section. In the worst case scenario this would result in the complete closure of the Charity. ## _**Objectives**_ To promote, maintain, improve and enhance the education and development of children and young people and their families living in Wolverhampton and the surrounding area by the provision of items and holiday schemes. ## _**Summary of the main activities in relation to these objectives**_ ## **Holiday Club activities** ## **Summer Holidays:** Provided 20 X 2 hour open access drop in sessions for 37 young people daily over the summer break. Some of the Mental Wellness and social isolation distraction activities, one way to start with improving **mental** health is to engage in **mental wellness activities** that have been proven to boost health: Team Building, build mutual trust, establish group values Sports, both indoor and outdoor dependant on weather, including team sports and individual sports Arts & Crafts Workshops Turn up meet & Greet ## **October Half-term:** Provided 5 X 3.5 hour open access drop in sessions for 31 young people daily over October Half-term. Activities: Arts & Crafts Workshops Sports both indoor and outdoor dependant on weather, including team sports and individual sports Food, looking at healthy eating regimes, using recipes to cook meals that are within a family budget. ## **Iftar For Our Stars 2021** Community event Due to the very High Risk of being a Community Hotspot for spreading Corona virus and following local Authority and Government guidance we decided to follow on from the 2020 Iftar model and send packs out rather than hold a large public event. So once again we did not miss this valuable opportunity to continue to support the people who were offering an amazing service to the whole community in such unprecedented time. WE were able to socially distanced deliver 375 donated Iftar food packs for our Key personnel. Receipts: 171 Iftar food packs went to 2 Local Hospitals one in Wolverhampton and one in Walsall 24 Iftar food packs went out to 5 Local Fire Stations 90 Iftar food packs went out to West Midland Ambulance Service 20 Iftar food packs went out to Wolverhampton Neighborhood Policing Teams Local Councillors Wolverhampton City Council community representatives Local Shops & Businesses To make sure that the local community was not left out we set up a socially distanced collection point from which Iftar packs where distributed. 100 Iftar packs were purchased by our local community, the money collected was recycled back into providing more packs for distribution to the less well off residents in the area. Some Iftar packs were donated to Asylum seeker and Refugee families. ## **Scout Sections** Beavers Cubs Scouts Young Leaders ## **Scouting Activities:** Unfortunately due to the ongoing treat of Covid and number of household regularly testing positive meant that attendance numbers would fluctuate from session to session. To avoid being a community hotspot for spreading Covid activities took place under strict adherence to Local Authority, Governmental and Scouts Association guidelines ## **The Scout sections participated in following events throughout the year** : ## **Scouting Activities:** The scout sections all follow the scouting curriculum as is laid down by the Scouts Association. ## **Youlbury Camp October 2021** We applied for Adventure for All and were successful. A fully funded programme for 17 Young people and 6 Leaders on a 3-day, 2 night residential at Youlbury Scout Adventures center. The funding included the cost of accommodation, catering and an activity programme. The overwhelming benefits were: Connected young people to nature and the benefits of time in the outdoors. Gave young people skills for life though team working, challenge and adventure. Improved young people's mental health and wellbeing, especially as we were recovering from Covid restrictions. ## **Trusted Partner Wolves Online** The City of Wolverhampton is developing an approach to get residents digitally included, as a grassroots Charity we felt that our user group could benefit from us becoming a Wolves Online Trusted Partner. The COVID-19 crisis highlighted the importance of digital connectivity with many of our families unable to access online learning, employment support due to data poverty, lack of or unsuitability of devices. Wolves Online is a device and connectivity lending scheme aimed at supporting Wolverhampton residents to get online to access services, participate in online learning and search for employment. Devices are distributed through a network of ‘trusted partners’ who commit to support their clients to get online and improve their digital skills. As a Trusted Partner 786 Wolverhampton is able to lend out devices with a sim card to enable our families to get online for approximately 90 days. Devices are pre-loaded with a few selected apps and links to useful websites to access services, help search and apply for work, keep in touch with friends/family and colleagues, learn new digital skills. The devices remain in the ownership of the Council and certain sites are restricted. ## **Vodafone Partnership** 786 Wolverhampton in partnership with Vodafone`s everyone connected programme., have been offering a free SIM card with 20GB data a month, plus free unlimited calls and texts, for 6 months. The free sim card is available for those not working, low income households, households without access to the Internet or those socially isolated and helps support people without digital connectivity. This has enabled us to, to provide connectivity to our young people and their families to connect with family and friends free for 6 months with access to social media, surfing the web and online shopping, Improving their IT skills , training to people in need. As the need for free connectivity grows as a result of the cost-of-living crisis, Vodafone wants to raise awareness of the issue and its programme provides people with a free SIM. ## **FareShare Partnership** We have also partnered up with FareShare it is a food charity network aimed at relieving food poverty and reducing food waste in the UK, FareShare Go has allowed 786 Wolverhampton with direct access to surplus food from local supermarkets, including Tesco, ASDA and Waitrose & Partners, and wholesaler Booker. The food is good quality food that can no longer be sold for a variety of reasons, such as damaged packaging or a short-shelf life. How it works is when the supermarket has surplus food, they send out a text notification to us, we then collects the food from the supermarket either that night or the next day, which we are able to distribute within our network to families living in food poverty. ## **Public Benefit Statement** The Charity meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## _**Fundraising**_ Wolverhampton CC (Ward Funding) £1000.00 Scouts Association Recovery Fund £2700.00 Arnold Clark £1000.00 TLC College (Covid Champions) £1500.00 UK Youth (Rausing) £1500.00 Wolverhampton Safer Partnership Summer Activities £7685.00 Lloyds Bank Foundation £500.00 Wolverhampton Safer Partnership October Activities £3521.00 Funds Raised £2762.00 ## _**Reserves Policy**_ The Charities policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. ## _**Declaration**_ The trustees declare that they have approved the trustees’ report above CHARITY COMMISSION FOR ENGIAND AND WALES 786 Wolvgfhampton Receipts and ayments accounts CC16a For the period from 0110112021 To 3111212021 Section A Receipts and payments Unrestricted fund8 to thè noarèst Restricted funds Endowment funds Total funds Last year to the nearest£ to the n•are$i £ to Ihè nearBst E to the nearest£ A1 Recelpts Members, S￿bScriptIOnS FUndraI￿rtg Ev¥)ts Gr8nts Grant 2,762 2,762 18.906 soo 1.345 10,338 $00 fB,9D6 Sub total(Gross income for AR) 3,262 18,906 22,168 12,627 A2 Asset and investment sales, (see tablel- Sub total Total receipts 3,262 18,906 22,168 12.627 A3Pa ments Training cost Scouis capitali￿ Fee 230 1,271 185 1.304 e.388 71 1.519 1,519 Furk1raising costs Aciiviiy ￿sOUrceS Acbviiy resourcas Camp costs 2,146 2,146 15,049 328 15.049 328 Sub total 2A74 16,568 19,042 11,449 A4 Ass•t and investmènt purcha$&$, Isa• table) Sub total 2,474 16,568 19,042 11.449 Alet of receipts/(payments) A5 Transfers between funds A6 Cash funds la8t year en(1 Cash funds this year end 788 2,338 3,12fj 1,178 788 2,338 3,126 1,178 CCXX R1 accounts ISSI OW1012022 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest£ Restricted funds to nearÈsl£ Endowment funds to neawt £ Categories Detslls B1 Cash funds 3,000 3.843 3,D83 Total ¢a$h funds 3,000 3,843 3,083 lay￿￿a￿nC￿￿iEkn receipts8nd PAymth)ts Unrestriet•d funds to n•ar•5t£ Restrlcted funds to neaffti£ Endowm8nt funds to near8$t É Details Fund to whi¢h asset belon Currentvalu onal l)etails Cost lopUonall Fund to which asset belon CL¢rrent valye Details Cost {oplionall B4 Assèts retalned for the charity's own use Fund to wh￿h Amount due When due Details BS Liabilities Za0• Signed by one or two Iru$lee$ on behalf of all the trustees Signature Print Name Dale of roval Salma Ibrahim 0311012022 CCXX R2 accounts ISSI 0211012022