**Trustees' Annual Report** 1[st ] January 2020 to 31[st ] December 2020 ## **Charity name 786 Wolverhampton** Registered charity number 1183484 ## **Charity’s principal address** ``` Dunstall Heights 1 Dunstall Rd Wolverhampton WV6 0LZ ``` ## **Names of the charity trustees who manage the charity** **Trevor Parkes Chair Matlub Begum Secretary Salma Ibrahim Treasurer Khalid Khan Trustee Member Shakeela Asif Trustee Member** ## _**Governance**_ The Charity continues to adhere to the Constitution agreed with the Charities Commission when setting up the CIO. The Charity is managed by the Board of Trustees, also they undertaking the Scout Group Executive Committee role of the Scout Group which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 5 representatives, Chair, Treasurer and Secretary and two Trustees. The Committee meets at least 4 times a year and more if necessary. The Board of Trustees exists to support the smooth running of the Charity’s day to day operations in meeting the responsibilities of the appointments and is responsible for: The maintenance of Charities property; The raising of funds and the administration of Charities finance; The insurance of persons, property and equipment; Charities public occasions; Assisting in the recruitment of Volunteers/leaders and other adult support; Appointing any sub committees that may be required; Appointing Charities Administrators and Advisors other than those who are elected. ## **Risk Assessment and Internal Control Officers** Lead **Khalid Khan** Deputy **Shakeela Asif** ## **General** The Charity has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for payments and comprehensive insurance policies to ensure that insurable risks are covered. The Board of Trustees has identified the major risks to which they believe the Charity is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: ## **Injury to Volunteers/leaders, helpers, supporters and members.** The Charity through Unity Insurance has 10,000,000 Employers Liability and 5,000,000 Public and Products Liability cover. For the Scouts Group all registered Scouting activities are covered under the Scout Association’s insurance policy. Risk Assessments are undertaken before and during activities. ## **Reduced income from fund raising** . The Charity is primarily reliant upon income from subscriptions and fundraising. The Charity does hold reserves to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the charity on an ongoing basis, either temporarily or permanently. **Reduction or loss of Volunteers/leaders.** The Charity is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of volunteers/leaders to an unacceptable level in a particular area of operation or across the whole Charity then there would have to be a contraction, consolidation or closure of certain activities or Scouts sections. In the worst case scenario this would result in the complete closure of the Charity. ## **Reduction or loss of members.** The Charity provides activities for all young people aged 6 to 25 and their families. If there were a reduction in membership in a particular activities or sections or the whole Charities operations then there would have to be a contraction, consolidation or closure of activities or section. In the worst case scenario this would result in the complete closure of the Charity. ## _**Objectives**_ To promote, maintain, improve and enhance the education and development of children and young people and their families living in Wolverhampton and the surrounding area by the provision of items and holiday schemes. ## _**Summary of the main activities in relation to these objectives**_ ## **During Lockdown activities.** We have been supporting TLC College in assembling and distributing socially distance activity packs to the local community with the aim to help them keep active and to teach the children cooking skills: ## **Holiday Club activities in the** ## **Easter Holidays:** 40 family engagement packs consisting of Arts/crafts, games and sporting equipment packs distributed ## **May half term:** 20 family healthy cooking packs consisting of Utensils and ingredients to do Pizza and Stir fry. ## **June:** 20 creative stitching packs consisting of materials and equipment need to design and make small cushions. ## **Summer Holidays:** 30 family engagement packs consisting of Arts/crafts, games and sporting equipment packs distributed. ## **September:** 20 creative baking packs consisting of materials and equipment need to prepare and make Muffins from scratch. ## **September to December:** 786 Wolverhampton secured funding from West Midlands Violence Reduction Unit. The funding enabled us to work with children, young people and their families from communities that face multiple deprivations, we supported and effectively engaged vulnerable children and young people at risk of harm or violence, whilst maintain all safety guidance issued by government during Covid 19. Thanks to the funding we were able to make huge differences to the lives of vulnerable children, young people and their families during these very testing times. It removed any cost implication to participating in the activities this in turn was well received by families. The resources in the packs had been designed with durability so can be used repeatedly until they are depleted or broken, some of the activities had an aspect of family time in mind. We were able to stretch the funding from 50 packs to 70 packs for children, young people under 18 and their families. ## **Iftar For Our Stars 2020** Community event Due to the National Lockdown we were unable to host our annual community event. So we decided on not to miss this valuable opportunity and to support the people who were offering an amazing service to the whole community in such unprecedented times our **Key Workers** . WE were able to socially distanced deliver 375 donated Iftar food packs for our Key personnel. Receipts of the food packs: 2 Local Hospitals 4 Local Fire Stations Wolverhampton Neighbourhood Policing Teams Local Councillors Wolverhampton City Council community representatives Local Shops & Business To make sure that the local community was not left out we set up a socially distanced collection point from which Iftar packs where distributed. 25 Iftar packs were donated to Asylum seeker and Refugee families. 100 Iftar packs were purchased by our local community ## **Scout Sections** Beavers Cubs Scouts Young Leaders ## **The Scout sections participated in following events throughout the year** : ## **Scouting Activities:** The scout sections all follow the scouting curriculum as is laid down by the Scouts Association. ## **Scouting Activities:** Four Leaders received their 5 Year Service Chief Scouts Award. Unfortunately, after 23 March 2020 all of our face-to-face sessions and activities were suspended due to Covid 19 and in line with Scouts Association and United Kingdom Government guidance. ## **Weekend Training Camp February** Youth Leadership Program - 9 Young people under 25 attended, participated and achieved UK Youth Achievement Award certificate ## **Public Benefit Statement** The Charity meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## _**Fundraising**_ £400 Ethnic Minority Council (Grant) £150 Ethnic Minority Council (Grant) £9788 West Midlands Police Commissioner (Grant) £500 Lloyds Bank Foundation (Grant) £1345 Fundraising events ## _**Reserves Policy**_ The Charities policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. ## _**Declaration**_ The trustees declare that they have approved the trustees’ report above Ch•ir Trevor Pwk¢s Secretsry Madub Be8um Tre￿￿r¢I Tn￿￿¢ M¢rnb¢r ShJk¢ets Asif Tn¥tr¢ MemE¢r l KIAJid Kh OJ CHARITY COMMISSION FOR ENGLAND AND WALES 786 Wolvgrhampton Receipts and payments accounts CC16a For the perlod from To 1st Janua 2020 31st Decembet 2020 Section A Receipts and payments Unrestricied funds to the near88t Restricted funds En(lowment fund8 Total funds La¥t year to the ngar0St£ to the ntsarest£ tothe n￿rest£ to tho near•st £ A1 Rèceipts Members. 5ubscnption$ Fundraising Events Gr8Trts Grant 444 1,346 2,608 252 180 1,346 10,33 500 10,338 500 Sub total(Gross income for AR) 2,289 10,33B 12.827 3,010 A2 Asset an(1 irwe3tment sales, (see tsblel. Sub total 2,289 10,338 12,627 3.010 A3Pa ments Tfaining cosi ScoLrts Capiialion Fee Invesiilure costs Fundraising GOSt5 Aciivty re50ur¢e$ Activity resour￿$ C8mp costs 230 1,271 185 1,304 4$1 920 202 1,271 185 1.304 8,388 7t 8,388 71 67B Sub totsl 3,061 8,388 11,448 2,919 A4 Asset and investmgnt urchases. s8• table Sub totsl 3,061 8,388 11.448 2,919 Net of receipts/(payments) AS Transfers betwèen funds A6 Cash fund¥ last year end Cash funds this year end 772 1,95f 1,178 91 772 1,951 1,178 91 nTry¥ _ Section B Ststement of assets and liabilities at the end of the period Unrestricted funds to ne8rest£ Restrictèd funds to n￿r¥St£ 1,079 Endowment furhds to nearest £ 1,504 Cate9Ortes Ueiaiis B1 Cash funds 2,004 Total cash funds 2,004 1,079 1,504 b9Lync*sw*h rfitÈipts aTrd payments VK¢OUrtI311 Unrestricted funds to nearest£ Restricted funds Endowm*nt funds to nearest £ Detalls to n&arest£ Fund to whith asset belon Current value Details C05t loptionall Fvnd to which as58t bèlon Current Value Cost l¢JPtionall Details B4 Assets retained for the charity's own use Fund to which relatss Amount duo When due Details B5 Liabilltios Date of rov81 Signed by one or two trustees on behaK of all the trustees Signature Prlnt Name Salma Ibrahim 17 105121