REGISTERED CHARITY NUMBER: 1183475
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2025
FOR
HARPOLE PRESCHOOL
Phipps Henson McAllister
Chartered Accountants
22-24 Harborough Road
Kingsthorpe
Northampton
NN2 7AZ
HARPOLE PRESCHOOL
CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2025
|
Page |
Report of the Trustees |
1 to 2 |
Independent Examiner's Report |
3 |
Statement of Financial Activities |
4 |
Balance Sheet |
5 |
Notes to the Financial Statements |
6 to 11 |
Detailed Statement of Financial Activities |
12 to 13 |
HARPOLE PRESCHOOL
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 AUGUST 2025
The trusteespresenttheirreportwiththe financialstatementsof the charityforthe yearended31 August2025. The
trusteeshaveadoptedthe provisionsof AccountingandReportingby Charities:Statementof Recommended Practice
applicableto charitiespreparingtheiraccountsin accordancewiththe FinancialReportingStandardapplicablein the
UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objective of the charity is to provide pre-school facilities for the 2-4 year age-group
ACHIEVEMENTS AND PERFORMANCE
Charitable activities
Thecharityworksforthepublicbenefithavingasitsobjectsthedevelopmentandeducationofchildrenand young
people in particular by:
-
Promoting their care and safety
-
Promoting their education and promoting parental involvement
-
Promoting their health and wellbeing
-
Providing services to support them and their families and carers
During the year 2024-25 there were 74 (2024: 71) children registered at the PreSchool.
FINANCIAL REVIEW
Financial position
Revenuesfortheyearto31August2025havereducedto£289,838(2024:£301,539).Lastyear,wemadea move
fromcashaccountingtoaccrualsaccountingforourannualreport.WeappointedStuartArmstrongFCCAat Phipps
HensonMcAllistertoassistuswiththisandhavereappointedthemagainthisyearfortheindependent examination
of our financial statements.
OurincomefromWestNorthamptonshireCouncil(WNC)hasremainedsimilarthisyearandisnow£204k,a slight
reductionfrom £205k last year. There has been an increasein the numberof childrenon our registerand the types of
fundingavailablehasremainedlargelysimilarwithminimalpolicychangesthisyear.Thisincludes£1,351 (2024:
£18,604) of SEN funding.
Wehavereceiveda£10kdonationfromHarpoleCharitiestobeusedagainstSENcoststhisyear.Thishas been
treated as a restricted 'SEN' Fund and has been fully expensed against SEN costs included in Wages in the accounts.
Ourhighestcoststhisyearhavebeenforstaff,asperprioryear.Ourtotalwagescostswere£221,925 (2024:
£210,788).
Throughcarefulmanagementwehavemanagedtoreturnasurplusthisyearof£16,603,animprovementfrom last
year's surplus of £14,516. Our total funds carried forward are £78,828 (2024: £62,226).
FUTURE PLANS
We havecontinuedtoworkhardoverthelast12monthstostrengthenourfinancesandwe havea businessplan in
placesothattheyshouldcontinuetogrowoverthecomingyears.EarlyYearsaregoingthroughvery challenging
financialtimesandwe knowthefuturewillcontinueto be challengingdueto theseriousunderfundingandnow the
requirement to make any additional contributions from parents voluntary.
WeneedtoensureourBusinessPlanandPoliciesarerobustenoughtowithstandthechallengesaheadand when
necessary we make difficult decisions to keep our finances secure.
Page 1
HARPOLE PRESCHOOL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
Thecharityiscontrolledbyitsgoverningdocument,adeedoftrustandconstitutesaCharitable Incorporated
Organisation.
Recruitment and appointment of new trustees
AllparentsareinvitedtostandforelectionsasTrustees.Nominations,electionsandappointmentsaremadeat the
AGM in line with Charity Commission requirements, our constitution and procedures.
Risk management
Thetrusteeshaveadutytoidentifyandreviewtheriskstowhichthecharityisexposedandtoensure appropriate
controls are in place to provide reasonable assurance against fraud and error.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1183475
Principal address
Old School Hall
School Lane,
Harpole
Northampton
NN7 4DR
Trustees
Ms S Matthews (Preschool Manager)
Ms P V Knight (appointed 14/10/2024)
R Rossiter-Smith
Ms J R Clare
Ms N M Farmer (Business Manager)
Ms C Cook
Ms D J Tarry (Deputy Preschool Manager)
DL Lugg (appointed 13/1/2025)
Independent Examiner
Stuart Armstrong FCCA
Phipps Henson McAllister
Chartered Accountants
22-24 Harborough Road
Kingsthorpe
Northampton
NN2 7AZ
Approved by order of the board of trustees on 12 November 2025 and signed on its behalf by:
Ms N M Farmer - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
HARPOLE PRESCHOOL
Independent examiner's report to the trustees of Harpole Preschool
I reportto the charitytrusteeson my examinationof the accountsof HarpolePreschool(the Trust) for the year ended
31 August 2025.
Responsibilities and basis of report
AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordancewith the
requirements of the Charities Act 2011 ('the Act').
I reportin respectof my examinationof the Trust'saccountscarriedoutunderSection145 of the Act andin carrying
out my examinationI have followedall applicableDirectionsgiven by the CharityCommissionunderSection 145(5)(b)
of the Act.
Independent examiner's statement
Since yourcharity'sgross incomeexceeded£250,000yourexaminermust be a member of a listedbody.I can confirm
thatIamqualifiedtoundertaketheexaminationbecauseIamamemberoftheAssociationofChartered Certified
Accountants, which is one of the listed bodies.
I havecompletedmyexamination.I confirmthatnomaterialmattershavecometomyattentioninconnection with
the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stuart Armstrong FCCA
The Association of Chartered Certified Accountants
Phipps Henson McAllister
Chartered Accountants
22-24 Harborough Road
Kingsthorpe
Northampton
NN2 7AZ
12 November 2025
Page 3
HARPOLE PRESCHOOL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2025
Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
103
Charitable activities
Income from Parents
64,393
Fundraising Income
10,499
Local Education Authority
203,508
Investment income
2
1,015
Other income
320
Total
279,838
EXPENDITURE ON
Charitable activities
Pre-School
228,600
Other
34,636
Total
263,236
NET INCOME
16,602
RECONCILIATION OF FUNDS
Total funds brought forward
62,226
TOTAL FUNDS CARRIED FORWARD
78,828 |
Restricted
fund
£
10,000
-
-
-
-
-
10,000
10,000
-
10,000
-
-
- |
2025
Total
funds
£
10,103
64,393
10,499
203,508
1,015
320
289,838
238,600
34,636
273,236
16,602
62,226
78,828 |
2024
Total
funds
£
16,730
68,268
9,957
205,994
289
301 |
|
|
|
301,539 |
|
|
|
233,630
53,393 |
|
|
|
287,023 |
|
|
|
14,516
47,710 |
|
|
|
62,226 |
The notes form part of these financial statements
Page 4
HARPOLE PRESCHOOL
BALANCE SHEET 31 AUGUST 2025
Unrestricted
Restricted
fund
fund
Notes
£
£
CURRENT ASSETS
Debtors
7
4,051
-
Cash in hand
85,891
-
89,942
-
CREDITORS
Amounts falling due within one year
8
(11,114)
-
NET CURRENT ASSETS
78,828
-
TOTAL ASSETS LESS CURRENT LIABILITIES
78,828
-
NET ASSETS
78,828
-
FUNDS
9
Unrestricted funds
TOTAL FUNDS |
2025
Total
funds
£
4,051
85,891
89,942
(11,114)
78,828
78,828
78,828
78,828
78,828 |
2024
Total
funds
£
43
69,481 |
|
|
69,524
(7,298) |
|
|
62,226 |
|
|
62,226 |
|
|
62,226 |
|
|
62,226 |
|
|
62,226 |
The financialstatementswere approvedby the Boardof Trusteesandauthorisedfor issue on 12 November2025 and
were signed on its behalf by:
N M Farmer - Trustee
The notes form part of these financial statements
Page 5
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
Thefinancialstatementsof thecharity,whichis a publicbenefitentityunderFRS 102,havebeenprepared in
accordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities:Statement of
RecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial
ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the
Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All incomeis recognisedin the Statementof FinancialActivitiesoncethe charityhasentitlementto the funds,
it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountof theobligationcanbe measuredreliably.Expenditureis accountedforonanaccruals basis
andhas been classifiedunderheadingsthataggregateall costrelatedto the category.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.
Expenditure includes attributable VAT which cannot be recovered.
Mostexpenditureisdirectlyattributabletospecificactivities,andhasbeenincludedinthosecost categories.
Support costs have been allocated 100% towards the charitable activities of the charity.
Thetrusteesconfirm,inaccordancewiththeCharitableIncorporatedOrganisations(General) Regulations
2012,thatatyear-endtheCIOdidnothaveanyoutstandingguaranteestothirdpartiesnoranyany debts
secured on assets of the CIO.
Financial Instruments
TheCIOonlyhasfinancialassetsandliabilitiesofakindthatqualifyasbasicfinancialinstruments. Basic
financialinstrumentsareinitiallyrecognisedattransactionvalueandsubsequentlymesasuredat their
settlement value.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.
Pension costs and other post-retirement benefits
Thecharityoperatesadefinedcontributionpensionscheme.Contributionspayabletothecharity's pension
scheme are charged to the Statement of Financial Activities in the period to which they relate.
Page 6
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 AUGUST 2025
2. INVESTMENT INCOME
Deposit account interest
3. TRUSTEES' REMUNERATION AND BENEFITS
None of the trustees received any emoluments in respect of their roles as trustees.
ThesalaryofthePreschoolManager,DeputyPreschoolManagerandtheBusinessManager,whoare also
trustees are included within staff costs in Note 4.
The total employee benefits of key management personnel during the year was £88,994 (2024: £83,569).
4. STAFF COSTS
Wages and salaries
Social security costs
Other pension costs |
2025
£
212,682
5,530
3,713
221,925 |
2024
£
201,313
6,531
2,944 |
|
|
210,788 |
The average monthly number of employees during the year was as follows:
Key management personnel
Other staff |
2025
3
16
19 |
2024
3
15 |
|
|
18 |
No employees received emoluments in excess of £60,000.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
16,730
Charitable activities
Income from Parents
68,268
Fundraising Income
9,957
Local Education Authority
205,994
Investment income
289
Other income
301
Total
301,539 |
Restricted
fund
£
-
-
-
-
-
-
- |
Total
funds
£
16,730
68,268
9,957
205,994
289
301 |
|
|
301,539 |
Page 7
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2025
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
fund
£
EXPENDITURE ON
Charitable activities
Pre-School
233,630
Other
53,393
Total
287,023
NET INCOME
14,516
RECONCILIATION OF FUNDS
Total funds brought forward
As previously reported
37,452
Prior year adjustment
10,258
As restated
47,710
TOTAL FUNDS CARRIED FORWARD
62,226 |
Restricted
fund
£
-
-
-
-
-
-
-
- |
Total
funds
£
233,630
53,393 |
|
|
287,023 |
|
|
14,516
37,452
10,258 |
|
|
47,710 |
|
|
62,226 |
6. GOVERNANCE COSTS
The only governancecost that is separatelyidentifiableis the fees paid to the independentexaminerof £3,082
(2024: £2,995) in respect of accountancy services.
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Prepayments and accrued income |
2025
£
3,638
413
4,051 |
2024
£
-
43 |
|
|
43 |
Page 8
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2025
8.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other creditors
9.
MOVEMENT IN FUNDS
At 1/9/24
£
Unrestricted funds
General fund
62,226
TOTAL FUNDS
62,226
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
279,838
Restricted funds
SEN
10,000
TOTAL FUNDS
289,838
Comparatives for movement in funds
Prior
year
At 1/9/23
adjustment
£
£
Unrestricted funds
General fund
37,452
10,258
TOTAL FUNDS
37,452
10,258 |
2025
2024
£
£
11,114
7,298
Net
movement
At
in funds
31/8/25
£
£
16,602
78,828
16,602
78,828
Resources
Movement
expended
in funds
£
£
(263,236)
16,602
(10,000)
-
(273,236)
16,602
Net
movement
At
in funds
31/8/24
£
£
14,516
62,226
14,516
62,226 |
|
|
Page 9
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2025
9. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
resources
£
301,539
301,539 |
Resources
Movemen
expended
in funds
£
£
(287,023)
14,516
(287,023)
14,516 |
Resources
Movemen
expended
in funds
£
£
(287,023)
14,516
(287,023)
14,516 |
|
|
|
14,516 |
A current year 12 months and prior year 12 months combined position is as follows:
|
|
Prior |
Net |
|
|
|
year |
movement |
At |
|
At 1/9/23 |
adjustment |
in funds |
31/8/25 |
|
£ |
£ |
£ |
£ |
Unrestricted funds |
|
|
|
|
General fund |
37,452 |
10,258 |
31,118 |
78,828 |
TOTAL FUNDS |
37,452 |
10,258 |
31,118 |
78,828 |
A currentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedinthe above
are as follows:
Unrestricted funds
General fund
Restricted funds
SEN
TOTAL FUNDS |
Incoming
resources
£
581,377
10,000
591,377 |
Resources
Movemen
expended
in funds
£
£
(550,259)
31,118
(10,000)
-
(560,259)
31,118 |
Resources
Movemen
expended
in funds
£
£
(550,259)
31,118
(10,000)
-
(560,259)
31,118 |
|
|
|
31,118 |
Page 10
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 AUGUST 2025
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2025.
Page 11
HARPOLE PRESCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2025
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Investment income
Deposit account interest
Charitable activities
Fees from parents
Registration fees from parents
Ad Hoc Fees from parents
Outdoor Explorers
Fundraising
OSH
Voucher Funding - WNC
EYPP - WNC
Higher Needs Funding - WNC
SEN - WNC
DAF - WNC
Other income
Other/Misc Income
Wellbeing Income
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Social security
Pensions
Fundraising costs
SEN costs
EYPP costs
Outdoor Explorer Costs
Wellbeing/Medical |
2025
£
10,103
1,015
63,676
240
477
1,044
9,333
122
193,157
2,524
4,600
1,351
1,876
278,400
-
320
320
289,838
212,682
5,530
3,713
4,756
5,002
-
845
589
233,117 |
2024
£
16,730
289
67,463
200
605
1,140
8,240
577
183,707
944
36
18,604
2,703 |
|
|
284,219
86
215 |
|
|
301 |
|
|
301,539
201,313
6,531
2,944
8,130
7,110
475
870
748 |
|
|
228,121 |
This page does not form part of the statutory financial statements
Page 12
HARPOLE PRESCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2025
Support costs
Support Costs
Rent
Post, Packaging & Stationery
Equipment/Consumables
Sundries
Subscriptions
Staff Training
Work Clothing
Kitchen & Cleaning
Catering & Snacks
Admin Costs
Telephone
Insurance
Legal & Professional fees
Repairs & Renewals
Governance costs
Accountancy
Total resources expended
Net income |
2025
£
12,836
519
1,464
413
4,481
2,673
937
1,194
1,277
29
235
1,405
686
8,888
37,037
3,082
273,236
16,602 |
2024
£
12,676
676
3,156
200
3,233
2,724
840
1,591
1,226
868
339
-
278
28,100 |
|
|
55,907
2,995 |
|
|
287,023 |
|
|
14,516 |
This page does not form part of the statutory financial statements
Page 13