REGISTERED CHARITY NUMBER: 1183475
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2024
FOR
HARPOLE PRESCHOOL
Phipps Henson McAllister
Chartered Accountants
22-24 Harborough Road
Kingsthorpe
Northampton
NN2 7AZ
HARPOLE PRESCHOOL
CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2024
|
Page |
Report of the Trustees |
1 to 3 |
Independent Examiner's Report |
4 |
Statement of Financial Activities |
5 |
Balance Sheet |
6 |
Notes to the Financial Statements |
7 to 12 |
Detailed Statement of Financial Activities |
13 to 14 |
HARPOLE PRESCHOOL
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 AUGUST 2024
The trusteespresenttheirreportwiththe financialstatementsof the charityforthe yearended31 August2024. The
trusteeshaveadoptedthe provisionsof AccountingandReportingby Charities:Statementof Recommended Practice
applicableto charitiespreparingtheiraccountsin accordancewiththe FinancialReportingStandardapplicablein the
UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objective of the charity is to provide pre-school facilities for the 2-4 year age-group
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Thecharityworksforthepublicbenefithavingasitsobjectsthedevelopmentandeducationofchildrenand young
people in particular by:
-
Promoting their care and safety
-
Promoting their education and promoting parental involvement
-
Promoting their health and wellbeing
-
Providing services to support them and their families and carers
During the year 2023-24 there were 71 (2023: 65) children registered at the PreSchool.
FINANCIAL REVIEW
Financial position
Revenuesfortheyearto 31 August2024haveincreasedto £301,539(2023:£208,592).Thishasnecessitateda move
from cash accountingto accrualsaccountingfor ourannualreport,andwe are now requiredto have an independent
examinationofourfinancialstatementsundertakenbyasuitablyqualifiedperson.Wehaveappointed Stuart
Armstrong FCCA at Phipps Henson McAllister to assist us with this going forward.
Since this is the first year of adopting Accruals Accounting, the prior year comparatives have been re-stated.
Our income from West NorthamptonshireCouncil(WNC) has increasedto £205k from £141k reflectingthe increase in
numberofchildrenonourregisterandtheintroductionofworkingparents2 yearfundingfromApril2024 meaning
more childrenwere eligiblefor fundingwhich was paid at a higherrate than 3 & 4 year funding.This includes £22,287
(2023: £22,514) of higher needs funding.
We havereceiveddonationsof £10,810fromAbbeyCentrePreschool,and£5,920fromHarpoleVillageHall.This has
allowedus to investin the Kitchenarea where we have spent£28,100on improvingthe VillageHall'skitchenarea for
the benefit of the Preschool and the wider community.
Ourhighestcoststhisyearhavebeenforstaff.Ourtotalwagescostswere£210,788(2023:£170,262).Ourcosts for
special needs provision were £21k (2023: £6k).
Throughcarefulmanagementwehavemanagedtoreturnasurplusthisyearof£14,516afterlastyear's adjusted
deficit of £7,586 (restated for accruals accounting). Our total funds carried forward are £62,226 (2023: £47,710).
Page 1
HARPOLE PRESCHOOL
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 AUGUST 2024
FUTURE PLANS
We have worked hard over the last 12 months to strengthenour financesand we have a businessplan in place so that
they shouldcontinueto grow over the comingyears.EarlyYears are goingthroughchallengingfinancialtimes and we
needtoensureourBusinessPlanandPoliciesarerobustenoughtowithstandthechallengesahead.We regularly
review both and any amendments we need to make will be put to the Trustees for approval as and when needed.
SEN continuesto be an area of concernwith fundingbecomingmore limited and harderto secure. We have a growing
numberofSENwithreducingfunding.Weareluckyenoughtocurrentlybereceivingsomemoneyfrom Harpole
VillageCharitybut we are unsurehow long they will continueto fund SEN so we need to review our policiesto ensure
they are robust enough to protect our finances moving forward.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Thecharityiscontrolledbyitsgoverningdocument,adeedoftrustandconstitutesaCharitable Incorporated
Organisation.
Recruitment and appointment of new trustees
AllparentsareinvitedtostandforelectionsasTrustees.Nominations,electionsandappointmentsaremadeat the
AGM in line with Charity Commission requirements, our constitution and procedures.
Risk management
Thetrusteeshaveadutytoidentifyandreviewtheriskstowhichthecharityisexposedandtoensure appropriate
controls are in place to provide reasonable assurance against fraud and error.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1183475
Principal address
Old School Hall
School Lane,
Harpole
Northampton
NN7 4DR
Trustees
Ms S Matthews (Preschool Manager)
Ms P V Knight (appointed 14/10/2024)
R Rossiter-Smith (appointed 17/10/2023)
Ms J R Clare (appointed 17/10/2023)
Ms N M Farmer (Business Manager)
Ms C Cook
Ms D J Tarry (Deputy Preschool Manager)
Independent Examiner
Stuart Armstrong FCCA
Phipps Henson McAllister
Chartered Accountants
22-24 Harborough Road
Kingsthorpe
Northampton
NN2 7AZ
Page 2
HARPOLE PRESCHOOL
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 AUGUST 2024
Approved by order of the board of trustees on 14 March 2025 and signed on its behalf by:
Ms N M Farmer - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
HARPOLE PRESCHOOL
Independent examiner's report to the trustees of Harpole Preschool
I reportto the charitytrusteeson my examinationof the accountsof HarpolePreschool(the Trust) for the year ended
31 August 2024.
Responsibilities and basis of report
AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordancewith the
requirements of the Charities Act 2011 ('the Act').
I reportin respectof my examinationof the Trust'saccountscarriedoutunderSection145 of the Act andin carrying
out my examinationI have followedall applicableDirectionsgiven by the CharityCommissionunderSection 145(5)(b)
of the Act.
Independent examiner's statement
Since yourcharity'sgross incomeexceeded£250,000yourexaminermust be a member of a listedbody.I can confirm
thatIamqualifiedtoundertaketheexaminationbecauseIamamemberoftheAssociationofChartered Certified
Accountants, which is one of the listed bodies.
I havecompletedmyexamination.I confirmthatnomaterialmattershavecometomyattentioninconnection with
the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stuart Armstrong FCCA
The Association of Chartered Certified Accountants
Phipps Henson McAllister
Chartered Accountants
22-24 Harborough Road
Kingsthorpe
Northampton
NN2 7AZ
14 March 2025
Page 4
HARPOLE PRESCHOOL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024
2024
Unrestricted
fund
as
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
16,730
Charitable activities
Income from Parents
68,268
Fundraising Income
9,957
Local Education Authority
205,994
Investment income
2
289
Other income
301
Total
301,539
EXPENDITURE ON
Charitable activities
Pre-School
233,630
Other
53,393
Total
287,023
NET INCOME/(EXPENDITURE)
14,516
RECONCILIATION OF FUNDS
Total funds brought forward
As previously reported
37,452
Prior year adjustment
6
10,258
As restated
47,710
TOTAL FUNDS CARRIED FORWARD
62,226 |
2023
Total
funds
restated
£
156
53,507
13,142
141,787
-
-
208,592
187,215
28,963
216,178
(7,586)
55,296
-
55,296
47,710 |
|
|
The notes form part of these financial statements
Page 5
HARPOLE PRESCHOOL
BALANCE SHEET 31 AUGUST 2024
|
|
2024 |
2023 |
|
|
Unrestricted |
Total |
|
|
fund |
funds |
|
|
|
as restated |
|
Notes |
£ |
£ |
CURRENT ASSETS |
|
|
|
Debtors |
8 |
43 |
11,296 |
Cash in hand |
|
69,481 |
37,452 |
|
|
69,524 |
48,748 |
CREDITORS |
|
|
|
Amounts falling due within one year |
9 |
(7,298) |
(1,038) |
NET CURRENT ASSETS |
|
62,226 |
47,710 |
TOTAL ASSETS LESS CURRENT LIABILITIES |
|
62,226 |
47,710 |
NET ASSETS |
|
62,226 |
47,710 |
FUNDS |
10 |
|
|
Unrestricted funds |
|
62,226 |
47,710 |
TOTAL FUNDS |
|
62,226 |
47,710 |
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon14March2025 and
were signed on its behalf by:
N M Farmer - Trustee
The notes form part of these financial statements
Page 6
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
Thefinancialstatementsof thecharity,whichis a publicbenefitentityunderFRS 102,havebeenprepared in
accordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities:Statement of
RecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial
ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the
Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All incomeis recognisedin the Statementof FinancialActivitiesoncethe charityhasentitlementto the funds,
it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountof theobligationcanbe measuredreliably.Expenditureis accountedforonanaccruals basis
andhas been classifiedunderheadingsthataggregateall costrelatedto the category.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.
Expenditure includes attributable VAT which cannot be recovered.
Mostexpenditureisdirectlyattributabletospecificactivities,andhasbeenincludedinthosecost categories.
Support costs have been allocated 100% towards the charitable activities of the charity.
Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.
Financial Instruments Policy
Thetrusteesconfirm,inaccordancewiththeCharitableIncorporatedOrganisations(General) Regulations
2012,thatatyear-endtheCIOdidnothaveanyoutstandingguaranteestothirdpartiesnoranyany debts
secured on assets of the CIO.
TheCIOonlyhasfinancialassetsandliabilitiesofakindthatqualifyasbasicfinancialinstruments. Basic
financialinstrumentsareinitiallyrecognisedattransactionvalueandsubsequentlymesasuredat their
settlement value.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.
Pension costs and other post-retirement benefits
Thecharityoperatesadefinedcontributionpensionscheme.Contributionspayabletothecharity's pension
scheme are charged to the Statement of Financial Activities in the period to which they relate.
Page 7
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2024
2. INVESTMENT INCOME
Deposit account interest
2024 |
2023 |
|
as restated |
£ |
£ |
289 |
- |
3. TRUSTEES' REMUNERATION AND BENEFITS
None of the trustees received any emoluments in respect of their roles as trustees.
ThesalaryofthePreschoolManager,DeputyPreschoolManagerandtheBusinessManager,whoare also
trustees are included within staff costs in Note 4.
The total employee benefits of key management personnel during the year was £83,569 (2023: £59,309).
4. STAFF COSTS
Wages and salaries
Social security costs
Other pension costs |
2024
a
£
201,313
6,531
2,944
210,788 |
2023
s restated
£
165,429
2,999
1,834
170,262 |
|
|
|
The average monthly number of employees during the year was as follows:
Key management personnel
Other staff |
2024
as
3
15
18 |
2023
restated
3
13
16 |
|
|
|
No employees received emoluments in excess of £60,000.
Page 8
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2024
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
|
|
Unrestricted |
|
fund |
|
as restated |
|
£ |
INCOME AND ENDOWMENTS FROM |
|
Donations and legacies |
156 |
Charitable activities |
|
Income from Parents |
53,507 |
Fundraising Income |
13,142 |
Local Education Authority |
141,787 |
Total |
208,592 |
EXPENDITURE ON |
|
Charitable activities |
|
Pre-School |
187,215 |
Other |
28,963 |
Total |
216,178 |
NET INCOME/(EXPENDITURE) |
(7,586) |
RECONCILIATION OF FUNDS |
|
Total funds brought forward |
55,296 |
TOTAL FUNDS CARRIED FORWARD |
47,710 |
6. PRIOR YEAR ADJUSTMENT
The prior year comparatives have been re-stated to allow for the move to accruals accounting.
Page 9
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2024
7. GOVERNANCE COSTS
The only governancecost that is separatelyidentifiableis the fees paid to the independentexaminerof £2,995
(2023: £150) in respect of accountancy services.
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments and accrued income
9.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other creditors
10.
MOVEMENT IN FUNDS
Prior
year
At 1/9/23
adjustment
£
£
Unrestricted funds
General fund
37,452
10,258
TOTAL FUNDS
37,452
10,258
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
301,539
TOTAL FUNDS
301,539 |
2024
2023
as restated
£
£
43
11,296
2024
2023
as restated
£
£
7,298
1,038
Net
movement
At
in funds
31/8/24
£
£
14,516
62,226
14,516
62,226
Resources
Movement
expended
in funds
£
£
(287,023)
14,516
(287,023)
14,516 |
|
|
Page 10
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2024
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
|
|
Net |
|
|
|
movement |
At |
|
At 1/9/22 |
in funds |
31/8/23 |
|
£ |
£ |
£ |
Unrestricted funds |
|
|
|
General fund |
55,296 |
(7,586) |
47,710 |
TOTAL FUNDS |
55,296 |
(7,586) |
47,710 |
Comparative net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
resources
£
208,592
208,592 |
Resources
Movement
expended
in funds
£
£
(216,178)
(7,586)
(216,178)
(7,586) |
Resources
Movement
expended
in funds
£
£
(216,178)
(7,586)
(216,178)
(7,586) |
|
|
|
(7,586) |
A current year 12 months and prior year 12 months combined position is as follows:
|
|
Prior |
Net |
|
|
|
year |
movement |
At |
|
At 1/9/22 |
adjustment |
in funds |
31/8/24 |
|
£ |
£ |
£ |
£ |
Unrestricted funds |
|
|
|
|
General fund |
55,296 |
10,258 |
6,930 |
72,484 |
TOTAL FUNDS |
55,296 |
10,258 |
6,930 |
72,484 |
A currentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedinthe above
are as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
resources
£
510,131
510,131 |
Resources
Movement
expended
in funds
£
£
(503,201)
6,930
(503,201)
6,930 |
Resources
Movement
expended
in funds
£
£
(503,201)
6,930
(503,201)
6,930 |
|
|
|
6,930 |
Page 11
HARPOLE PRESCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 AUGUST 2024
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2024.
Page 12
HARPOLE PRESCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Investment income
Deposit account interest
Charitable activities
Fees from parents
Registration fees from parents
Ad Hoc Fees from parents
Outdoor Explorers
Fundraising
OSH
Voucher Funding - WNC
EYPP - WNC
Higher Needs Funding - WNC
SEN - WNC
DAF - WNC
Other income
Other/Misc Income
Wellbeing Income
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Social security
Pensions
Fundraising costs
SEN costs
EYPP costs
Outdoor Explorer Costs
Wellbeing/Medical |
2024
as
£
16,730
289
67,463
200
605
1,140
8,240
577
183,707
944
36
18,604
2,703
284,219
86
215
301
301,539
201,313
6,531
2,944
8,130
7,110
475
870
748
228,121 |
2023
restated
£
156
-
52,003
1,257
247
880
11,520
742
117,956
1,317
17,795
3,091
1,628 |
|
|
208,436
-
- |
|
|
- |
|
|
208,592
165,429
2,999
1,834
10,946
4,064
1,025
619
299 |
|
|
187,215 |
This page does not form part of the statutory financial statements
Page 13
HARPOLE PRESCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024
Support costs
Support Costs
Rent
Post, Packaging & Stationery
Equipment/Consumables
Sundries
Subscriptions
Staff Training
Work Clothing
Kitchen & Cleaning
Catering & Snacks
Admin Costs
Telephone
Insurance
Legal & Professional fees
Repairs & Renewals
Governance costs
Accountancy
Total resources expended
Net income/(expenditure) |
2024
as
£
12,676
676
3,156
200
3,233
2,724
840
1,591
1,226
868
339
-
278
28,100
55,907
2,995
287,023
14,516 |
2023
restated
£
12,646
560
2,034
1,369
3,564
2,573
1,092
880
1,330
707
313
1,621
124
-
28,813
150
216,178
(7,586) |
|
|
|
This page does not form part of the statutory financial statements
Page 14