2025-09-30-accounts

Friends of BPSP

Charity Trustees’ Annual Report

For the period 1 Oct 2024 to 30 Sept 2025

Charity Overview

Registration No. 1183473 Registered Address: Baden Powell & St. Peter’s Junior School, Mill Lane, Parkstone, Poole, Dorset, BH14 8UL

Trustees (in alphabetical order) as at 30 Sept 2025:

Charlotte Craig Trustee (Chair) Lilly Grabmann Trustee (Treasurer) Astra Monahan Trustee (Secretary) Petra Papenfus Trustee Lesley Simmons Trustee

Friends of BPSP aims to help the school in any way it can, especially raising funds for things the school would not otherwise be able to afford. It is managed by a Committee of Trustees with some specific roles - a Chair, Secretary, Treasurer, and ordinary members, who are all Trustees of the charity. Elections to these positions are held at the Annual General Meeting, and ordinary Committee Members can be co-opted at other times.

Report on the year

Our main objective for this financial year was to raise money through fundraising activities, to be able to contribute to the purchase of various items for school chosen by Year Leaders and Senior Leadership Team. Under the banner of fundraising events, Friends of BPSP provided significant financial or practical help with

• the Christmas Pantomime,

• the organisation of various disco events

• a “Santa Dash” buddy run event,

• the Summer Fair

• a Bingo night for parents

• a Quiz Night for parents

• a new PTA logo competition

• a Christmas Cards fundraiser

Friends of BPSP have also been able to make donations of various amounts towards

• the purchase of a new school minibus

• the purchase of new iPads

• snacks/refreshments at the Year 3 Christmas Concert at St. Peter’s Church,

• medals and trophies for the school sports days,

• the Year 6 Leavers celebrations and book

The largest and most successful event of the year continues to be the School Fair in the Summer which attracts over 3,000 people connected to current and past school pupils with stalls, live music, entertainment, food and drinks.

Fundraising activities / Financial summary

Activity 23/24 Y6 Leavers Disco (outstanding payments carried over from last year) Quiz Night 2024 Half term and leavers Discos Santa Dash Bingo night Summer Fair Other income (ASDA cashpot, cash donations, bank interest, uniform sale, bath bomb sale, christmas cards) Quiz night 2025 Total Gross Fundraising before costs Contributions/Donations paid out Profit in Year (after donations to school)	Net income after costs £903.99 £914.21 £1,274.75 £342.68 £681.60 £17,710.68 £2,061.29 £457.50 £24,346.70 £48,332.61 -£23,985.91

In the year 2024-2025 the donations of £48,332.61 paid out mainly went to a new school minibus (cost £41,681.07), a contribution towards new school iPads, the Y6 Leavers Book and celebrations, supporting sports day with medals and trophies, new gazebos and a number of other specific items or events that we believe help the school support and nurture the children alongside their mainstream education.

At the end of the year, we are still holding funds of £29,953.65 of which the majority (around £20,000) is currently planned to be saved for the building of new music cabins in the coming years. There is a further £9,953.65 unassigned which we intend to keep to cover our own running costs, use for the purchase of new tennis rackets and distribute in smaller donations according to the schools wishlist during the 2025-2026 year.

Looking forward / strategic plans

The achievements of Friends of BPSP continue unabated following the re-election of some trustees and new appointments to the Committee during the financial year. We are this year looking to further our number of active committee members. We intend to undertake the same successful events as well as trial some new formats and continue contributing valuable time and resources to meet the children’s needs. For the coming years, we are envisaging saving parts of our donations for funding a major project to create new music cabins for the pupils.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name FRIENDS of BPSP members of

On accounts for the year 30 SEP 2025 ended Set out on pages

Charity no 1183473 (if any)

3 pages in total(remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the Charities Act,

• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and

• to state whether particular matters have come to my attention

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

1

December 2017

IER

Independent examiner's statement

• In connection with my examination, no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Date: 29 JAN 2026 Signed: Name: DAVID MANN Relevant professional COMPANY DIRECTOR (FINANCE) qualification(s) or body QUALIFIED ACCOUNTANT (if any): Address: 65 SHERWOOD AVENUE, POOLE, DORSET. BH14 8DJ

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

2

December 2017

IER

Give here brief details of any items that the examiner wishes to disclose .

In the year the Charity used Microsoft Excel to keep a full log of all income and expenditure records alongside paper files and various emails with information and approvals included. There is/was no accountancy software used. The audit focus was the 2024/2025 transactions for accuracy including a review of income and expenditure, particularly the larger items. The trustees and chair of trustees at the start of the period were the same from the previous period. The audit reviewed the bank balances at 01 October 2024 and 30 September 2025 which showed there are two bank accounts held with HSBC, one "Community Account" number 61779028 and a second called "Business Money Manager" number 40006386. Account 61779028 is used as the current account and account 40006386 is an interest earning deposit account. The balances at 01 October 2024 the start of the period for the charity's annual accounts were £1,762.02 and £52,177.54 = £53,939.56 funds available to Friends of BPSP The balances at 30 September 2025 the end of the period for the charity's annual accounts are £1,807.73 and £28,145.92 = £29,953.65 funds available to Friends of BPSP and attached to this report are pdf copies of the bank statements. The accounts spreadsheet states £29,953.65 bank balance which is correct. The funds available don’t appear to be earmarked for allocation to a specific grant or award, but I understand there are some ongoing discussions about some potential new music cabins which could cost c. £20,000. The net income / profit for the year from the spreadsheet states £-23,985.91 (i.e. a loss which represents more grants/awards paid than income received in the year) which is listed out in excellent detail with every transaction listed as a receipt or payment, the decrease in funds in the bank account for the same period totals £23,985.91 which is a difference of £0 A review was undertaken of payments made on the accounts spreadsheet and in the bank account, these are all clearly listed and most relate to the BPSP Summer Fair or contributions made to the BPSP school. During the year there were grants/awards made of £48,332.61 which was mainly made up of the 50% contribution to two brand new school minibuses of £41,681.07 which had been delayed from previous years . There were some minor payments made to trustees during the period which were reimbursement of expenses/costs paid direct for various events and they are small in nature (<£150) with emails / receipts kept in the files for transparency. No trustee received any remuneration for services provided to the charity during this or any period. The charity does not have a bank card for expenses and all online bank payments are restricted to £1,000 per transaction. I am confident suitable and transparent records are being kept and management of income, expenditure and any assets continues through the current period of 2025/2026 and will be demonstrated in the monitoring and preparation of the accounts for September 2026. David Mann

3

December 2017

IER

Friends of BPSP

01/10/24 - 30/09/25

----- Start of picture text -----
ACCOUNTS Transactions Balance
HSBC Funds Balance Start of Year
Current Account 61779028 £1,762.02 1 Oct 2024
Deposit Account 40006386 £52,177.54 1 Oct 2024
£53,939.56
CATEGORY Income Expense Profit
23/24 Y6 Leavers Disco £968.44 -£64.45 £903.99
Quiz Night £1,036.00 -£121.79 £914.21
Disco £1,774.75 -£500.00 £1,274.75
Santa Dash £394.00 -£51.32 £342.68
Bingo night £743.80 -£62.20 £681.60
Summer Fair £32,526.52 -£14,815.84 £17,710.68
General Transactions £2,796.60 -£735.31 £2,061.29
Quiz night 2025 £457.50 £0.00 £457.50
BPSP School £0.00 -£48,332.61 -£48,332.61
TOTAL £40,697.61 -£64,683.52 -£23,985.91 -£23,985.91
HSBC Funds Balance End of Period Date
Current Account 61779028 £1,807.73 30/09/2025
Deposit Account 40006386 £28,145.92 30/09/2025
----- End of picture text -----

FUNDS AVAILABLE FOR DONATION / ASSIGNMENT

£29,953.65

CHECK £0.00

iPADS £5,250.00 Paid sports medals £199.18 Paid year 6 leavers books and disco £1,202.36 Paid PROJECT - MUSIC CABINS ? £20,000.00 AVAILABLE SPARE / DAY-2-DAY FUNDS £9,953.65 AVAILABLE

HSBC thUK Contact tel [phone]) see reverse for call titnes Text phone [phone] %ed by deafor %Ntth impaired Lu%iomtt% vw.hsbc.co.llk 12 September to 11 October 2025 Your Statement Account Narne iiend£ of BPSP Sortcode Account Number Sheet Number 40-37-36 61779028 363 Your Charitable Bank Account details Dole Paymeni iype derails Poid Poid i BAiANCE BROLGHf FDRWARD CREATE I'ISUAL AIDS 1,687.73 29 Sep 25 CR NoNam¢ Rhi)dL-% R 60.00 1.747.73 30 SLV 25 BP Quizzical .00 1,807.73 01 (ki25 BP YeT aQuizzard arry L Walton Thc Mutkirtg CRAIGD&C Qu1zNI￿1 Harri5 V Qui7JxrJ¥ of oz SI'EEKKM QUi￿ardS of Oz 14'1LLIAMSON HJ Quizzards ot"Oz L(iui.41 Tho1n￿¥-Brdn 60.00 CR 52.50 1.920.23 02 Oct 25 CR 7.50 BP 7.50 1.935.23 03 Oei 25 CR 7.50 1,942.73 04 (kl 25 CR 7.50 CR NO EYE DEEtis Foster 11 O Quizzards of oz COXHJ QuizLxrd% i?f i)z 45.00 BP 7.50 2,002.73 05 Ocl 25 BP 7.50 BP USLING G&R Nei'erGonna Quiz Arthick Mollkeys Arthi¢k Monkeys Cirab A&L 60.00 2,070.23 06 (kl 25 CR 60.00 BP 29.80 SPEARK M Quiz night K Spear Paul Oibbs QUIZZARDS OF OZ TAYLOR R L V05 Quizzards of Oz Grab.4&L 2x qlli7. ni¥ht EVEL 60.00 CR 7.50 CR 7.50 2,235.03 07 Ikl 25 BP 15.00 2.250.03 OS Oei 25 BP Quiz night A Lopez Beltraii ATniszaday.sanlillo BAVI B 7.50 CR 7.58 CR Qui2- Bettina 7.50 CR CUTTER FJ Charity Case Fran BAtANCE CARRIED FORWARD 7.50 2,280.11 165-167 High Street Poole Dorset BHI 5 IAU

Contact tel [phone] see reverse for call times Text phone [phone] used by deaf or speech impaired customers www.hsbc.co.uk

Your Statement

The Treasurer Friends of BPSP Baden Powell & St Peters School Mill Lane Poole BH14 8UL

Account Summary
Opening Balance	28,145.92
Payments In	35.16
Payments Out	0.00
Closing Balance	28,181.08

.Interest Rate - Valid as at end date of the statement period

1.41 % AER

International Bank Account Number GB88HBUK40374440006386

30 September to 29 October 2025

Branch Identifier Code HBUKGB4174B

Account Name Friends of BPSP

Sortcode Account Number Sheet Number 40-37-44 40006386 149

Your Business Money Manager	Your Business Money Manager	Your Business Money Manager	details
Date	Paym ent type and details				Paid out	Paid in	Balance
A
29 Sep 25		BALANCE BROUGHT FORWARD		.			28,145.92
06 Oct 25	CR	GROSS INTEREST
		TO 05OCT2025				35.16	28,181.08
29 Oct 25		BALANCE CARRIED FORWARD					28,181.08

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