Friends of BPSP Charity Trustees’ Annual Report
For the period 1 Oct 2022 to 30 Sept 2023
Registration No. 1183473
Registered Address: Baden Powell & St. Peter’s Junior School, Mill Lane, Parkstone, Poole, Dorset, BH14 8UL
Trustees as at 30 Sept 2023:
Alastair Bloice – Chair
Emma Johnston – Joint Secretary
David Mann – Treasurer
Astra Monahan – Joint Secretary
Friends of BPSP aims to help the school in any way it can, especially raising funds for things the school would not otherwise be able to afford.
It is managed by a Committee of a Chair, Secretary, Treasurer, and ordinary Committee Members (when available), who are all Trustees of the charity. Elections to these positions are held at the Annual General Meeting, and ordinary Committee Members can be co-opted at other times.
Our main objective for this financial year was to raise money through fundraising activities, to be able to contribute to the purchase of various items for school chosen by Year Leaders. Our fundraising activities included (income); Quiz Night – £2,686.47
Christmas Artwork - £586.50
School Half Term Discos - £1,552.50
Summer Fair - £24,037.04
Total Income = £29,399.25
Total Expenditure = £16,528.66
Total Profit = £12,870.59
As well as all these fundraising events, Friends of BPSP made a significant contribution towards the Christmas Pantomime, provided sustenance at the Year 3 Christmas Concert at St. Peter’s Church, provided additional medals and trophies for the school sports days, organised the End of Year Disco for Year 6, and paid for their Leavers Book.
The achievements of Friends of BPSP continue unabated following the election of a brand-new Committee in February 2022.
There are already sufficient funds in the Friends of BPSP deposit account to buy 1 new minibus for school when it becomes available. This year we purchased four gazeboes, atlases for all Year 3 classes, dictionaries for the school, laminated political world wall maps, and a beat-box.
Friends of BPSP
01/10/22 - 30/09/23
| ACCOUNTS | Transactions | Balance | ||
|---|---|---|---|---|
| HSBC Funds Balance Start Current Account Deposit Account |
of Year | 61779028 40006386 |
£6,650.09 £32,975.58 |
£39,625.67 |
| CATEGORY | Income | Expense | Proft | |
| Quiz Night Xmas Artwork Disco Summer Fair BPSP School General Transactions New Category - to add |
£2,686.47 £586.50 £1,552.50 £24,037.04 £120.00 £416.74 £0.00 |
-£229.78 £0.00 -£735.00 -£11,968.69 -£3,442.31 -£152.88 £0.00 |
£2,456.69 £586.50 £817.50 £12,068.35 -£3,322.31 £263.86 £0.00 |
|
| TOTAL | £29,399.25 | -£16,528.66 | £12,870.59 | £12,870.59 |
Friends of BPSP
01/10/22 - 30/09/23
Income Analysis
| TOTAL :- | £29,399.25 | £2,686.47 | £586.50 | £0.00 | £24,146.48 | £0.00 | £1,979.80 | Check=3.63797880709171E-12 | Check=3.63797880709171E-12 | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| General | |||||||||||||
| Xmas | Summer | BPSP | Transaction | ||||||||||
| DATE | DESCRIPTION | Category | VALUE | Quiz Night | Artwork | Disco | Fair | School | s | NOTES/ COMMENTS | |||
| 6-Oct-22 | Bank Interest Deposit Account General Transaction |
6.15 | - | - | - | - | - | 6.15 | |||||
| 21-Oct-22 | D Chubb The Z team | Quiz Night | 60.00 | 60.00 | - | - | - | - | - | ||||
| 21-Oct-22 | Pulfrey S J Ofce Ladies | Quiz Night | 60.00 | 60.00 | - | - | - | - | - | ||||
| 22-Oct-22 | F Neville Mind craft | Quiz Night | 7.50 | 7.50 | - | - | - | - | - | ||||
| 22-Oct-22 | Normington Luke WAGATHA QUIZTIES | Quiz Night | 45.00 | 45.00 | - | - | - | - | - | ||||
| 23-Oct-22 | HARRIS VM&JF Mind craft | Quiz Night | 15.00 | 15.00 | - | - | - | - | - | ||||
| 24-Oct-22 | S Moore Mr S Moore | Quiz Night | 60.00 | 60.00 | - | - | - | - | - | ||||
| 24-Oct-22 | Veale A E My drinking team h | Quiz Night | 67.50 | 67.50 | - | - | - | - | - | ||||
| 25-Oct-22 | HIGGINBOTT L Mind Craft | Quiz Night | 15.00 | 15.00 | - | - | - | - | - | ||||
| 25-Oct-22 | HIGGINBOTT L Mind Craft | Quiz Night | 7.50 | 7.50 | - | - | - | - | - | ||||
| 27-Oct-22 | R MacPherson My mind's gone bla | Quiz Night | 45.00 | 45.00 | - | - | - | - | - | ||||
| 27-Oct-22 | R MacPherson MY MIND'S GONE BLA | Quiz Night | 45.00 | 45.00 | - | - | - | - | - | ||||
| 28-Oct-22 | GLENISTER AL Clueless | Quiz Night | 60.00 | 60.00 | - | - | - | - | - | ||||
| 30-Oct-22 | TOMKINS M C Wizzers | Quiz Night | 60.00 | 60.00 | - | - | - | - | - | ||||
| 31-Oct-22 | SPIERS S V & C I PHILS BABES ANDY | Quiz Night | 52.50 | 52.50 | - | - | - | - | - | ||||
| 1-Nov-22 | A Windett Anna windett | Quiz Night | 37.50 | 37.50 | - | - | - | - | - | ||||
| 1-Nov-22 | SARNIA WARD Gee Quiz | Quiz Night | 30.00 | 30.00 | - | - | - | - | - | ||||
| 1-Nov-22 | ANUBHAV DHIR Gee Quiz | Quiz Night | 22.50 | 22.50 | - | - | - | - | - | ||||
| 1-Nov-22 | V Edward Wagatha Quizties | Quiz Night | 7.50 | 7.50 | - | - | - | - | - | ||||
| 2-Nov-22 | J Bloice Artcetera etc. | Quiz Night | 45.00 | 45.00 | - | - | - | - | - | ||||
| 4-Nov-22 | L Walton Quiz | Quiz Night | 60.00 | 60.00 | - | - | - | - | - | ||||
| 4-Nov-22 | Agnieszka Griggs Team CADO | Quiz Night | 45.00 | 45.00 | - | - | - | - | - | ||||
| 6-Nov-22 | Bank Interest Deposit Account General Transaction |
11.97 | - | - | - | - | - | 11.97 | |||||
| 7-Nov-22 | Borg E M R MIND CRAFT | Quiz Night | 7.50 | 7.50 | - | - | - | - | - | ||||
| 9-Nov-22 | SUSAN RIGLER Phils Babes | Quiz Night | 7.50 | 7.50 | - | - | - | - | - | ||||
| 9-Nov-22 | BEATON L A Committed Lisax2 | Quiz Night | 15.00 | 15.00 | - | - | - | - | - | ||||
| 14-Nov-22 | CHQ IN AT 403736 | Quiz Night | 1,500.34 | 1,500.34 | - | - | - | - | - | ||||
| 14-Nov-22 | SumUp Payments Acc PID208315-SUMUP | Quiz Night | 38.83 | 38.83 | - | - | - | - | - | ||||
| 16-Nov-22 | CASH IN AT HSBC BANK PLC POOLE | Quiz Night | 240.00 | 240.00 | - | - | - | - | - | ||||
| 16-Nov-22 | CASH IN AT | Quiz Night | 20.45 | 20.45 | - | - | - | - | - | ||||
| 16-Nov-22 | CASH IN AT | Quiz Night | 9.35 | 9.35 | - | - | - | - | - | ||||
| 6-Dec-22 | Bank Interest Deposit Account General Transaction |
14.91 | - | - | - | - | - | 14.91 | |||||
| 6-Jan-23 | Bank Interest Deposit Account General Transaction |
23.83 | - | - | - | - | - | 23.83 | |||||
| 20-Jan-23 | CAULIFLOWER GROUP XMASATRWORKPROJECT | Xmas Artwork | 586.50 | - | 586.50 | - | - | - | - | ||||
| 6-Feb-23 | Bank Interest Deposit Account General Transaction |
27.47 | - | - | - | - | - | 27.47 | |||||
| 5-Mar-23 | A Grover south coast sweet | Summer Fair | 100.00 | - | - | - | 100.00 | - | - | ||||
| 5-Mar-23 | Hog Roast BBQ Hog Roast BBQ Ben | Summer Fair | 100.00 | - | - | - | 100.00 | - | - | ||||
| 6-Mar-23 | DE LA FUENTE C DELICIOUS DONUTS | Summer Fair | 100.00 | - | - | - | 100.00 | - | - | ||||
| 6-Mar-23 | Bank Interest Deposit Account General Transaction |
26.63 | - | - | - | - | - | 26.63 | |||||
| 9-Mar-23 | C Grant SUMMER FAIR FOOD | Summer Fair | 100.00 | - | - | - | 100.00 | - | - | ||||
| 14-Mar-23 | ASHLEY CHICKEN LIMC&B | Summer Fair | 100.00 | - | - | - | 100.00 | - | - | ||||
| 20-Mar-23 | COOL COFFEE CART COOL COFFEECART | Summer Fair | 100.00 | - | - | - | 100.00 | - | - | ||||
| 23-Mar-23 | M Baker Flo and frankies | Summer Fair | 100.00 | - | - | - | 100.00 | - | - | ||||
| 24-Mar-23 | COASTAL LEARNING P - Disco ? | Disco | 1,552.50 | - | - | - | - | - | 1,552.50 | ||||
| 28-Mar-23 | DORSET PIZZA KITCHDPK | Summer Fair | 100.00 | - | - | - | 100.00 | - | - | ||||
| 6-Apr-23 | Bank Interest Deposit Account General Transaction |
36.30 | - | - | - | - | - | 36.30 | |||||
| 18-Apr-23 | Inspirations Mr J Inspirations | Summer Fair | 80.00 | - | - | - | 80.00 | - | - | ||||
| 18-Apr-23 | J Shortland Sockies | Summer Fair | 40.00 | - | - | - | 40.00 | - | - | ||||
| 19-Apr-23 | LLOYD Face Paint | Summer Fair | 40.00 | - | - | - | 40.00 | - | - | ||||
| 3-May-23 | Anne Marie Cooper | Summer Fair | 40.00 | - | - | - | 40.00 | - | - | ||||
| 3-May-23 | SumUp Machine Test DM | Summer Fair | 2.94 | - | - | - | 2.94 | - | - | ||||
| 6-May-23 | Bank Interest Deposit Account General Transaction |
36.69 | - | - | - | - | - | 36.69 |
| 10-May-23 14-May-23 6-Jun-23 13-Jun-23 15-Jun-23 16-Jun-23 21-Jun-23 21-Jun-23 26-Jun-23 26-Jun-23 27-Jun-23 28-Jun-23 30-Jun-23 3-Jul-23 6-Jul-23 6-Jul-23 10-Jul-23 18-Jul-23 17-Aug-23 6-Aug-23 6-Sep-23 20-Sep-23 |
Agarwal KG Beautifully Balanced Bank Interest Deposit Account G Rafe Tickets Cash Rafe Tickets Cheques 2nd Hand Uniform Sales Rafe Tickets Cash Rafe Tickets Cheques Summer Fair Bank Notes inc Float Summer Fair SumUp Machine inc Bank Charges Summer Fair Bank Coins inc Float Summer Fair SumUp Machine Summer Fair Sponsorship MJ Electrical Summer Fair Sponsorship Podium Bank Interest Deposit Account G Summer Fair Sponsorship Frost Co Jo WIlson Refund Delicious Donuts StampTast Ltd Bank Interest Deposit Account G Bank Interest Deposit Account G Summer Fair Sponsorship Genesis |
Summer Fair Summer Fair eneral Transaction Summer Fair Summer Fair BPSP School Summer Fair Summer Fair Summer Fair Summer Fair Summer Fair Summer Fair Summer Fair Summer Fair eneral Transaction Summer Fair Summer Fair Summer Fair Summer Fair eneral Transaction eneral Transaction Summer Fair |
100.00 40.00 40.27 1,310.00 80.00 120.00 686.00 80.00 12,055.00 4,842.10 1,829.30 56.04 150.00 250.00 47.82 1,000.00 220.10 75.00 10.56 69.02 75.68 250.00 |
- - - - - - - - - - - - - - - - - - - - - - |
- - - - - - - - - - - - - - - - - - - - - - |
- - - - - - - - - - - - - - - - - - - - - - |
100.00 40.00 - 1,310.00 80.00 120.00 686.00 80.00 12,055.00 4,842.10 1,829.30 56.04 150.00 250.00 - 1,000.00 220.10 75.00 - - - 250.00 |
- - - - - - - - - - - - - - - - - - - - - - |
- - 40.27 - - - - - - - - - - - 47.82 - - - 10.56 69.02 75.68 - |
|||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
Friends of BPSP 01/10/22 - 30/09/23 Expenses Analysis
| TOTAL :- | £16,528.66 | £229.78 | £0.00 | £735.00 | £11,947.69 | £3,463.31 | £152.88 | Check=3.63797880709171E-12 | Check=3.63797880709171E-12 | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| General | ||||||||||||||
| Xmas | Summer | BPSP | Transaction | |||||||||||
| DATE | DESCRIPTION | Category | VALUE | Quiz Night | Artwork | Disco | Fair | School | s | NOTES / COMMENTS | ||||
| 2-Oct-22 | Bank Charges TO 10SEP2022 General Transaction |
5.00 | - | - | - | - | - | 5.00 | ||||||
| 31-Oct-22 | Ruth Macpherson Quiz at BPSP | Quiz Night | 45.00 | 45.00 | - | - | - | - | - | |||||
| 1-Nov-22 | Bank Charges TO 10OCT2022 General Transaction |
5.00 | - | - | - | - | - | 5.00 | ||||||
| 15-Nov-22 | Claire Hardy Quiz Night Expense | Quiz Night | 184.78 | 184.78 | - | - | - | - | - | |||||
| 16-Nov-22 | BCP COUNCIL 6399-LOT-KG2 General Transaction |
20.00 | - | - | - | - | - | 20.00 | ||||||
| 23-Nov-22 | Finance Ofcer Friends of BPSP | BPSP School | 500.00 | - | - | - | - | 500.00 | - | |||||
| 25-Nov-22 | Finance Ofcer Friends of BPSP | BPSP School | 500.00 | - | - | - | - | 500.00 | - | |||||
| 28-Nov-22 | Finance Ofcer Friends of BPSP 3 | BPSP School | 500.34 | - | - | - | - | 500.34 | - | |||||
| 2-Dec-22 | Bank Charges TO 10NOV2022 General Transaction |
5.00 | - | - | - | - | - | 5.00 | ||||||
| 1-Jan-23 | Bank Charges TO 10DEC2022 General Transaction |
7.16 | - | - | - | - | - | 7.16 | ||||||
| 3-Jan-23 | PARENTKIND | BPSP School | 140.00 | - | - | - | - | 140.00 | - | |||||
| 15-Jan-23 | Finance Ofcer BPSSO126 Panto | BPSP School | 278.00 | - | - | - | - | 278.00 | - | |||||
| 1-Feb-23 | Bank Charges TO 10JAN2023 General Transaction |
5.00 | - | - | - | - | - | 5.00 | ||||||
| 25-Feb-23 | Fancy Dazzlers Disco 20/7 & 8-9/2 | Disco | 585.00 | - | - | 585.00 | - | - | - | |||||
| 4-Mar-23 | Bank Charges TO 10FEB2023 General Transaction |
5.00 | - | - | - | - | - | 5.00 | ||||||
| 8-Mar-23 | Mr Alastair Bloice Temp Event Notice | Summer Fair | 21.00 | - | - | - | - | 21.00 | - | |||||
| 1-Apr-23 | Bank Charges TO 10MAR2023 General Transaction |
5.00 | - | - | - | - | - | 5.00 | ||||||
| 20-Apr-23 | Toilets plus Ltd SB1230 | Summer Fair | 100.00 | - | - | - | 100.00 | - | - | |||||
| 27-Apr-23 | Claire Hardy BagHoopLitterPickers | Summer Fair | 41.88 | - | - | - | 41.88 | - | - | |||||
| 27-Apr-23 | BCP COUNCIL 13049184 | Summer Fair | 238.30 | - | - | - | 238.30 | - | - | |||||
| 2-May-23 | Bank Charges TO 10APR2023 General Transaction |
5.00 | - | - | - | - | - | 5.00 | ||||||
| 4-May-23 | GetupandBounce - Infatables | Summer Fair | 200.00 | - | - | - | 200.00 | - | - | |||||
| 11-May-23 | A&K Sims - Bar Chiller | Summer Fair | 288.00 | - | - | - | 288.00 | - | - | |||||
| 11-May-23 | Bar Expenses Andrea Hatcher - Pimms | Summer Fair | 396.50 | - | - | - | 396.50 | - | - | |||||
| 11-May-23 | Better Rides Ltd - Bungee | Summer Fair | 268.50 | - | - | - | 268.50 | - | - | |||||
| 15-May-23 | Emma Johnston Rafe Tickets | Summer Fair | 149.94 | - | - | - | 149.94 | - | - | |||||
| 18-May-23 | Kellys Donkeys Ltd230623poole2 | Summer Fair | 50.00 | - | - | - | 50.00 | - | - | |||||
| 24-May-23 | Mrs R Banks SF23 CStall Prizes | Summer Fair | 141.82 | - | - | - | 141.82 | - | - | |||||
| 24-May-23 | Mrs R Banks SF23 CStall Prizes | Summer Fair | 48.17 | - | - | - | 48.17 | - | - | |||||
| 26-May-23 | Matt Folkes 4 Gazebos | BPSP School | 795.92 | - | - | - | - | 795.92 | - | |||||
| 1-Jun-23 | TOTAL CHARGES TO 10MAY2023 General Transaction |
5.00 | - | - | - | - | - | 5.00 | ||||||
| 2-Jun-23 | Toilets plus Ltd SB1230 | Summer Fair | 970.40 | - | - | - | 970.40 | - | - | |||||
| 11-Jun-23 | Better Rides Ltd - Bungee | Summer Fair | 805.50 | - | - | - | 805.50 | - | - | |||||
| 13-Jun-23 | Ashley Press | Summer Fair | 182.00 | - | - | - | 182.00 | - | - | |||||
| 16-Jun-23 | GetupandBounce - Infatables | Summer Fair | 455.00 | - | - | - | 455.00 | - | - | |||||
| 16-Jun-23 | Kellys Donkeys Ltd230623poole2 | Summer Fair | 400.00 | - | - | - | 400.00 | - | - | |||||
| 16-Jun-23 | Basement Hire (BH Live) | Summer Fair | 100.00 | - | - | - | 100.00 | - | - | |||||
| 19-Jun-23 | Basement Hire (BH Live) | Summer Fair | 899.48 | - | - | - | 899.48 | - | - | |||||
| 21-Jun-23 | Cash Float £1,000 (daily limit) | Summer Fair | 1,000.00 | - | - | - | 1,000.00 | - | - | |||||
| 22-Jun-23 | Cash Float £1,000 (daily limit) | Summer Fair | 1,000.00 | - | - | - | 1,000.00 | - | - | |||||
| 23-Jun-23 | Jo WIlson Reimburse Makro | Summer Fair | 313.58 | - | - | - | 313.58 | - | - | |||||
| 23-Jun-23 | Emma Johnston Site Nails/Pins | Summer Fair | 69.98 | - | - | - | 69.98 | - | - | |||||
| 23-Jun-23 | David Mann Money Pouches x 12 | Summer Fair | 71.85 | - | - | - | 71.85 | - | - | |||||
| 28-Jun-23 | Andrea Hatcher Bar Makkro Reimburse | Summer Fair | 1,000.00 | - | - | - | 1,000.00 | - | - | |||||
| 29-Jun-23 | Andrea Hatcher Bar Makkro Reimburse | Summer Fair | 1,000.00 | - | - | - | 1,000.00 | - | - | |||||
| 30-Jun-23 | Andrea Hatcher Bar Makkro Reimburse | Summer Fair | 450.72 | - | - | - | 450.72 | - | - | |||||
| 30-Jun-23 | Kellys Donkeys Ltd230623poole2 | Summer Fair | 50.00 | - | - | - | 50.00 | - | - | |||||
| 30-Jun-23 | Alliance Toolhire | Summer Fair | 128.40 | - | - | - | 128.40 | - | - | |||||
| 30-Jun-23 | PPE Security | Summer Fair | 164.00 | - | - | - | 164.00 | - | - | |||||
| 30-Jun-23 | Cooper Street Brewery Gazebos | Summer Fair | 119.95 | - | - | - | 119.95 | - | - | |||||
| 2-Jul-23 | TOTAL CHARGES TO 10JUN2023 General Transaction |
5.00 | - | - | - | - | - | 5.00 | ||||||
| 3-Jul-23 | PPE Security | Summer Fair | 700.00 | - | - | - | 700.00 | - | - | |||||
| 9-Jul-23 | R Banks Sweets | Summer Fair | 17.00 | - | - | - | 17.00 | - | - | |||||
| 14-Jul-23 | St John Ambulance | Summer Fair | 126.72 | - | - | - | 126.72 | - | - | |||||
| 1-Aug-23 | TOTAL CHARGES TO 10JUL2023 General Transaction |
75.72 | - | - | - | - | - | 75.72 | ||||||
| 1-Sep-23 | TOTAL CHARGES TO 10JUL2023 General Transaction |
5.00 | - | - | - | - | - | 5.00 | ||||||
| 4-Sep-23 | Fancy Dazzlers Summer Y6 DIsco | Disco | 150.00 | - | - | 150.00 | - | - | - | |||||
| 4-Sep-23 | BPSP School Invoice (Books and Medals) | BPSP School | 728.05 | - | - | - | - | 728.05 | ||||||
| - | - | - | - | - | - | |||||||||
| - | - | - | - | - | - | |||||||||
| - | - | - | - | - | - | |||||||||
| - | - | - | - | - | - | |||||||||
| - | - | - | - | - | - |
Latest Current Account Latest Deposit Account 4trJ7&6177>)2 2&1 14 Nwcu *4&351 14
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name FRIENDS of BPSP members of On accounts for the year 30 SEP 2023 Charity no 1183473 ended (if any) Set out on pages 3 pages in total(remember to include the page numbers of additional sheets)
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
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December 2017
IER
Independent examiner's statement
In connection with my examination, no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 03 JAN 2024
Signed: Name: DAVID MANN (CO-AUDITED by SYLVIA PIELOK)
Relevant professional COMPANY DIRECTOR (FINANCE) qualification(s) or body QUALIFIED ACCOUNTANT (if any):
Address: 65 SHERWOOD AVENUE, POOLE, DORSET. BH14 8DJ
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
December 2017
IER
Give here brief details of any items that the examiner wishes to disclose .
In the year the Charity used Microsoft Excel to keep a full log of all income and expenditure records alongside paper files and various emails with information and approvals included. There is/was no accountancy software used.
The audit focus was the 2022/2023 transactions for accuracy including a review of income and expenditure, particularly the larger items. All of the trustees at the start of the period were the same from the previous period, I also became a trustee and co-treasurer during the period and another qualified accountant Sylvia Pielok oversaw the audit review
The audit reviewed the bank balances at 01 October 2022 and 30 September 2023 which showed there are two bank accounts held with HSBC, one "Community Account" number 61779028 and a second called "Business Money Manager" number 40006386. Account 61779028 is used as the current account and account 40006386 is an interest earning deposit account.
The balances at 01 October 2022 the start of the period for the charity's annual accounts are £6,650.09 and £32,975.58 = £39,625.67 funds available to Friends of BPSP
The balances at 30 September 2023 the end of the period for the charity's annual accounts are £3,303.74 and £49,192.52 = £52,496.26 funds available to Friends of BPSP and we took copies of the bank statements. The accounts spreadsheet states £52,496.26 bank balance which is correct. The majority of these funds £35,000 are being held as a 50% contribution to two new school minibuses which have a delayed expected delivery date.
The net income / profit for the year from the spreadsheet states £12,870.59 which is listed out in excellent detail with every transaction listed as a receipt or payment, the increase in funds in the bank account for the same period totals £12,870.59 which is a difference of £0
A review was undertaken of payments made on the accounts spreadsheet and in the bank account, these are all clearly listed and most relate to the BPSP Summer Fair and contributions made to the BPSP school. There were four payments made to three trustees during the period these are noted as reimbursement of expenses/costs paid direct for various events and they are all small in nature (<£150) and emails and receipts have been kept in the files for these. No trustee received any remuneration for services provided to the charity during this or any period. The charity does not have a bank card for expenses and all online bank payments are restricted to £1,000 per transaction.
We are confident suitable and transparent records are being kept and management of income, expenditure and any assets continues through the current period of 2023/2024 and will be demonstrated in the monitoring and preparation of the accounts for September 2024.
David Mann & Sylvia Pielok
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December 2017
IER