# **Parochial Church Council of the Ecclesiastical Parish of Frimley Green and Mytchett** ## **Trustees Annual Report for 2023 Financial Year** ## **1. Aim and Purposes** St Andrew’s Frimley Green and Mytchett Parochial Church Council (PCC) has the responsibility of co-operating with the Incumbent - Reverend Suresh Menon – to promote in the ecclesiastical parish, the whole mission of the church, pastoral, evangelistic and social. The PCC and the Churchwardens are also specifically responsible for the maintenance of the Church Building, Hall, Church Room and grounds of St Andrews Frimley Green & Mytchett. ## **2. Objectives and Activities** The PCC is committed to enabling as many people as possible to worship at our church and to become part of our church family at St Andrews. Our services and worship put faith into practice through prayer, scripture and music. When planning our activities for the year, the Incumbent and PCC have considered the Charity Commission’s guidance on public benefit, particularly the specific guidance for charities on the advancement of religion. We try to enable ordinary people to live out their faith as part of our church family through: - Worship and prayer; - Learning about the gospel and developing their knowledge and trust in Jesus through the preaching and teaching of the Bible; - Provision of pastoral care for people living in the parish; - Missionary and outreach work. To facilitate this work, it is important that we maintain the fabric of our Church Building and its Church Hall and Church Room. We would like to thank all the volunteers who work so hard to make our church the community it is. The PCC’s objectives and planned activities for 2024 remain as described above. ## **3. Achievements and Performance** Worship and Prayer The PCC offer a range of services on a Sunday alongside Bible study and other groups during the week and over the course of the year the church community finds these both beneficial and spiritually fulfilling. All are welcome to attend our regular services. At present there are 98 parishioners on the Church Electoral Roll. The average weekly attendance, counted during October was 68 adults and 19 under 16s. As well as regular services, we hold weddings, funerals and baptisms throughout the year. An extended mission weekend was held in February 2023 which provided opportunities to share the gospel with guests and encouragement to the church family. ## Deanery Synod Two members of the PCC sat on the Deanery Synod during 2023. This provided the PCC with a link between the parish and the wider structure of the Church of England. ## The Church Building and Church Hall Regular maintenance and repairs have been carried out as necessary. Several minor non-urgent works identified in the last Quinquennial inspection (October 2022) have been addressed. The windows in the Church Hall have been resealed. A CCTV camera has been installed following a break-in. A CCTV policy has been adopted by the PCC and the CCTV camera is regularly monitored. The mould reported in previous years on the Church Building roof has improved but continues to be an issue. The Church Building roof will continue to be monitored and the Church Building kept at the recommended temperature. Several leaks have been noticed coming from the roof in the Church Hall, including a significant leak into the kitchen. The Quinquennial inspector commented that the roof has exceeded its intended life and therefore may need to be replaced. This situation needs to be monitored and investigated further. Rectifying these leaks will not be easy because of the construction of the roof. Replacing the Church Hall roof would be a significant expenditure. ## Pastoral Care Our activities normally include: - Baby and toddler group for pre-school children; - Friday coffee morning for anyone who wants to attend; - Youth Worship Band practice; - Work in local schools; - Sunday afternoon teas for the elderly; - 3 x Sunday children’s groups for all ages (taking place during our Sunday service); - Midweek Bible study groups for members of the church family. ## **4. Financial Review** ## Finance summary Total receipts on unrestricted funds were £151,498.84. £80,838 was spent on the Parish Share together with £3,102 spent on capital projects. Salaries were £29,206.48. ## Reserves Policy Free reserves as at 31 December 2023 were £117,299.60. It is PCC policy to maintain a balance on unrestricted funds (if possible) which equates to at least three months’ unrestricted payments, equivalent to £30,000. The current level of free reserves is above the reserves level because of future anticipated capital expenditure. It is PCC policy to invest funds with the CBF Church of England Deposit Fund. ## **5. Structure, governance and management** ## Function of PCC The Parochial Church Council is a corporate body established by the Church of England. The general functions of the PCC are stated within section 2 of the Parochial Church Council (Powers) Measure 1956. The PCC is a registered charity. The method of appointment of PCC members is set out in the Church Representation Rules. At St Andrew’s the membership of the PCC consists of the Incumbent, Churchwardens, Treasurer and elected members from the Church’s electoral roll. All those who attend the church and who are on the electoral register are encouraged to stand for election to the PCC. The PCC members are responsible for making decisions on all matters of general concern and importance to the parish with particular regard to deciding on how the funds of the PCC are spent. ## PCC members The full PCC currently meets at least six times during the year. The names of those who served on the PCC during 2023 are: Reverend Suresh Menon - Incumbent Andrea Timms – Chairman/Churchwarden/Deanery Synod Lynne Ferguson – Treasurer/Churchwarden/Deanery Synod Margaret Nelson (until March 2023) Jody Davies (until September 2023) Sarah Hawton Geoff Silk Jonathan Hayles Those invited to attend PCC meetings but not entitled to vote: Louise Silk – PCC Secretary Rohan Mohanty – Children and Youth Worker ## Standing Committee In addition to the PCC, as required by law the church has a Standing Committee appointed by the PCC. This Standing Committee has the power to transact the business of the PCC between its meetings, subject to any directions given by the PCC. The Standing Committee is composed of: Rev Suresh Menon Andrea Timms Lynne Fergusson Jonathan Hayles Geoff Silk ## Safeguarding The Parish Safeguarding Officer is Emma Jackson. She is responsible for ensuring St Andrew’s complies with the Parish Safeguarding Handbook and all other safeguarding requirements. The Parish Dashboard is regularly updated to monitor safeguarding requirements, including volunteer safeguarding training. Rohan Mohanty is responsible for ensuring that a Disclosure and Barring Service search is conducted before anyone is able to work with children and vulnerable adults in the church. ## Health and safety Andy Blake was Health & Safety Officer during 2023. He worked with the Churchwardens to assess and implement health and safety measures. Risk assessments are reviewed annually. ## Risk management The PCC actively considers and mitigates potential risks and uncertainties facing St Andrew’s. St Andrew’s annual risk assessments are completed to mitigate health and safety risks. Financial procedures are in place to mitigate any misappropriation of funds. Insurance is in place for fire and theft, and CCTV cameras have been recently installed. All volunteers with children, youth and vulnerable adults are screened, including DBS checks. As set out in ‘Promoting A Safer Church’, activities are structured in a way that minimise the potential for abuse or allegations of abuse to arise. The PCC reviews financial giving as compared to expenditure and reserve levels at every PCC meeting to monitor the potential risk of future financial difficulties. ## **6. Administrative Information** St Andrew’s is situated in Frimley Green, Surrey. It is part of the Diocese of Guildford within the Church of England. The correspondence address is Sturt Road, Frimley Green, Surrey, GU16 6HY. St Andrew’s registered charity number is 1183470. The independent examiner is Mrs JR Calhau, Jays Nest, 2B Rorkes Drift, Mytchett, Camberley, Surrey GU16 6EQ. The Church’s bank account is held with Santander Business Banking Operations, Sunderland, SR43 4FW Approved and signed at the APCM on 22 May 2024 by the Incumbent, Reverend Suresh Menon ## **St Andrews Church, Frimley Green & Mytchett** ## Financial Statements for Year ended 31 December 2023 Statement of Financial Activities ||**Note**|**2023**|**2022**| |---|---|---|---| |**Income**|||| |Charitable Act-Bookstall||196.39|153.10| |Charitable Act-Coffee receipts||0.00|3.90| |Charitable Act-Events||2,277.26|323.54| |Charitable Act-Hall Hire||6,373.98|4,323.00| |Charitable Act-PCC Extra||2,001.00|1,987.00| |Charitable Act-PCC Statatory||2,010.00|2,746.39| |Charitable Act-Pre-school Group||202.00|430.00| |D & L-Amazon||30.62|32.72| |D&L-Collections||6,601.57|7,207.20| |D&L-Easy fundraising||233.21|279.79| |D&L-Flowers||163.00|(36.01)| |D&L-Gift Aid planned giving||84,720.98|65,684.36| |D&L-Grants||6,000.00|11,843.75| |D&L-other planned giving||15,316.21|14,286.40| |D&L-Tax recovered||23,004.67|18,141.75| |Interest Income||2,367.95|774.49| |**Total Income**||**151,498.84 **|**128,181.38**| |**Other Trading Activities**|||| |Fund Raising||-|-| |**Expenditure**|||| |Raising Funds||**-**|**-**| |CP-Church major repairs||990.00|1,740.00| |CP-Other major repairs|(1)|2,112.00|2,730.00| |Expenses-Events||2,909.69|405.13| |Expenses-Grants||3,998.64|4,498.64| |Expenses - Parish Share||80,838.00|79,557.00| |Insurance||2,308.99|2,332.84| |IT Software and Consumables||559.62|72.00| |Light, Power, Heating||8,846.15|2,480.25| |Pensions Costs||0.00|625.00| |Printing & Stationery||791.26|14.39| |RC-Administration||0.00|729.28| |RC-Church Services||793.00|405.05| |RC-Literature||110.72|184.74| |Repairs & Maintenance||2,026.54|1,229.57| |S&H-Administrator||3,456.40|2,599.20| |S&H-Pension Costs||750.00|0.00| |S&H-Youth Worker||25,000.08|20,833.40| |Sundries||2,266.26|1,642.66| |Telephone & Internet||517.07|471.38| |Water bills||490.14|189.09| |**Total Expenditure**||**138,764.56 **|**122,739.62**| |**Movement in Funds**||**12,734.28**|**5,441.76**| ## **Balance Sheet as at 31 December 2023** ## **St Andrew’s Church, Frimley Green & Mytchett** ||**Note**|**31DEC2023**|**31DEC2022**| |---|---|---|---| |**Current Assets**|||| |**Cash at bank and in hand**|||| |Deposit Account||78,449.57|66,085.04| |St Andrews PCC||32,809.58|32,668.68| |**Total Cash at bank and in hand**||**111,259.15**|**98,753.72**| |Gift Aid Due from HMRC|(2)|6,340.45|6,219.98| |**Total Current Assets**||**117,599.60**|**104,973.70**| |**Creditors: amounts falling due within oneyear**|||| |Income in Advance||-|64.38| |Income in Advance - Stipend||-|44.00| |Income in Advance - Wedding Deposits||300.00|300.00| |**Total Creditors: amounts falling due within one year**||**300.00**|**408.38**| |**Net Current Assets (Liabilities)**||**117,299.60**|**104,565.32**| |**Total Assets less Current Liabilities**||**117,299.60**|**104,565.32**| |**Net Assets**|(3)|**117,299.60**|**104,565.32**| |**Capital and Reserves**|||| |Current Year Earnings||12,734.28|5,441.76| |Retained Earnings||104,565.32|99,123.56| |**Total Capital and Reserves**||**117,299.60**|**104,565.32**| ## **Notes** 1. Replacement of windows in Church Hall 2. HMRC Gift Aid – Tax refund 3. At 31[st] December 2023 the general fund contained £11,857.50 from the 2023 Gift Day Indepondent Examinovs Report to the Mwnbersltr￿ of St Anthws Clwrch. Frimkny Grnon & Mytehètt Parnchial Church Council I rer￿ to the mernberthistets of par(M*￿1 Churth CcxxKil of St ArnJrv*$ Church, Frim* Green & Mylchett ("the T￿￿1.) ￿ my examination of the accourts for year erKJe(131 December 2023. As the chanty's trustees, you arè responsitAe for ts Weparati(￿ of the acc4)unts in accordance with the roqurnnerts af the Charili88 Act 2011 W. I rep)rt in respect of my examination of the Tnjst's accounts ¢arried out urKler se¢tion 145 of the 2011 Ad aTrJ in carrwng 0￿ my examinatN)n I ha¥e folhxvj al th8 applicatJl8 Dwedi(Th gNen by the Charity Commi$8ion undèr 145(5Kb) of Act. Ind•wKl•nt •x•mIn•￿* •t•l•m I have completed my examination. I corffinn that no materi81 matters have come to my attention in COnnect￿n with examination %%thich gNe m• ¢au8e to belwe that in any maten'al respect.. a¢￿￿nts set in Chanties {Accounts aTrJ ReFQrt81 RegulatK)ns 2(K18 (rther than any rryuirement th* occounls gw a Yrue arKI fair. v*w which is not a matter consthre(l a$ part I havo no concems and have come 8(xos8 no Ixher rnatterJ in cMnectMJn V4rth th8 examina￿on to which attention sho￿ be drawn m th* report in to •wblo a wopw urrtJor8tsndiNJ of the a¢c04mts to be reacf*d. Mrs JR Calhau Jays Nest 2B Rorkes Drfft m￿chert Cambertey Sufrey GU16 6EQ ## **St Andrews Church, Frimley Green & Mytchett** ## Financial Statements for Year ended 31 December 2023 Statement of Financial Activities ||**Note**|**2023**|**2022**| |---|---|---|---| |**Income**|||| |Charitable Act-Bookstall||196.39|153.10| |Charitable Act-Coffee receipts||0.00|3.90| |Charitable Act-Events||2,277.26|323.54| |Charitable Act-Hall Hire||6,373.98|4,323.00| |Charitable Act-PCC Extra||2,001.00|1,987.00| |Charitable Act-PCC Statatory||2,010.00|2,746.39| |Charitable Act-Pre-school Group||202.00|430.00| |D & L-Amazon||30.62|32.72| |D&L-Collections||6,601.57|7,207.20| |D&L-Easy fundraising||233.21|279.79| |D&L-Flowers||163.00|(36.01)| |D&L-Gift Aid planned giving||84,720.98|65,684.36| |D&L-Grants||6,000.00|11,843.75| |D&L-other planned giving||15,316.21|14,286.40| |D&L-Tax recovered||23,004.67|18,141.75| |Interest Income||2,367.95|774.49| |**Total Income**||**151,498.84 **|**128,181.38**| |**Other Trading Activities**|||| |Fund Raising||-|-| |**Expenditure**|||| |Raising Funds||**-**|**-**| |CP-Church major repairs||990.00|1,740.00| |CP-Other major repairs|(1)|2,112.00|2,730.00| |Expenses-Events||2,909.69|405.13| |Expenses-Grants||3,998.64|4,498.64| |Expenses - Parish Share||80,838.00|79,557.00| |Insurance||2,308.99|2,332.84| |IT Software and Consumables||559.62|72.00| |Light, Power, Heating||8,846.15|2,480.25| |Pensions Costs||0.00|625.00| |Printing & Stationery||791.26|14.39| |RC-Administration||0.00|729.28| |RC-Church Services||793.00|405.05| |RC-Literature||110.72|184.74| |Repairs & Maintenance||2,026.54|1,229.57| |S&H-Administrator||3,456.40|2,599.20| |S&H-Pension Costs||750.00|0.00| |S&H-Youth Worker||25,000.08|20,833.40| |Sundries||2,266.26|1,642.66| |Telephone & Internet||517.07|471.38| |Water bills||490.14|189.09| |**Total Expenditure**||**138,764.56 **|**122,739.62**| |**Movement in Funds**||**12,734.28**|**5,441.76**| ## **Balance Sheet as at 31 December 2023** ## **St Andrew’s Church, Frimley Green & Mytchett** ||**Note**|**31DEC2023**|**31DEC2022**| |---|---|---|---| |**Current Assets**|||| |**Cash at bank and in hand**|||| |Deposit Account||78,449.57|66,085.04| |St Andrews PCC||32,809.58|32,668.68| |**Total Cash at bank and in hand**||**111,259.15**|**98,753.72**| |Gift Aid Due from HMRC|(2)|6,340.45|6,219.98| |**Total Current Assets**||**117,599.60**|**104,973.70**| |**Creditors: amounts falling due within oneyear**|||| |Income in Advance||-|64.38| |Income in Advance - Stipend||-|44.00| |Income in Advance - Wedding Deposits||300.00|300.00| |**Total Creditors: amounts falling due within one year**||**300.00**|**408.38**| |**Net Current Assets (Liabilities)**||**117,299.60**|**104,565.32**| |**Total Assets less Current Liabilities**||**117,299.60**|**104,565.32**| |**Net Assets**|(3)|**117,299.60**|**104,565.32**| |**Capital and Reserves**|||| |Current Year Earnings||12,734.28|5,441.76| |Retained Earnings||104,565.32|99,123.56| |**Total Capital and Reserves**||**117,299.60**|**104,565.32**| ## **Notes** 1. Replacement of windows in Church Hall 2. HMRC Gift Aid – Tax refund 3. At 31[st] December 2023 the general fund contained £11,857.50 from the 2023 Gift Day Indepondent Examinovs Report to the Mwnbersltr￿ of St Anthws Clwrch. Frimkny Grnon & Mytehètt Parnchial Church Council I rer￿ to the mernberthistets of par(M*￿1 Churth CcxxKil of St ArnJrv*$ Church, Frim* Green & Mylchett ("the T￿￿1.) ￿ my examination of the accourts for year erKJe(131 December 2023. As the chanty's trustees, you arè responsitAe for ts Weparati(￿ of the acc4)unts in accordance with the roqurnnerts af the Charili88 Act 2011 W. I rep)rt in respect of my examination of the Tnjst's accounts ¢arried out urKler se¢tion 145 of the 2011 Ad aTrJ in carrwng 0￿ my examinatN)n I ha¥e folhxvj al th8 applicatJl8 Dwedi(Th gNen by the Charity Commi$8ion undèr 145(5Kb) of Act. Ind•wKl•nt •x•mIn•￿* •t•l•m I have completed my examination. I corffinn that no materi81 matters have come to my attention in COnnect￿n with examination %%thich gNe m• ¢au8e to belwe that in any maten'al respect.. a¢￿￿nts set in Chanties {Accounts aTrJ ReFQrt81 RegulatK)ns 2(K18 (rther than any rryuirement th* occounls gw a Yrue arKI fair. v*w which is not a matter consthre(l a$ part I havo no concems and have come 8(xos8 no Ixher rnatterJ in cMnectMJn V4rth th8 examina￿on to which attention sho￿ be drawn m th* report in to •wblo a wopw urrtJor8tsndiNJ of the a¢c04mts to be reacf*d. Mrs JR Calhau Jays Nest 2B Rorkes Drfft m￿chert Cambertey Sufrey GU16 6EQ