## **Chairman’s Report Eastern Green Village Hall 2024**
In general the Hall has enjoyed a steady and fairly happy year. The usual unexpected issues that befall any building of this age and with this sort of usage we have been able to deal with, mainly thanks to the support of the small band of committee members and volunteers who kindly give of their time and expertise.
Most of our regular users have remained steady, most available time is booked and we continue to strive to gain maximum use of the hall’s community facilities. Party bookings and general ad hoc bookings have increased slightly. Our bookings secretary has the unenviable job of liaising with the public to initiate and support these bookings. We would like to thank her for giving so generously of her time to do this work.
We will be losing the Holiday Club, Latvian Community Games and Yoga next year. Holiday Club is not going to be run next year for a number of reasons including loss of funding. The Latvian Group stopped paying leaving a debt and has not returned and the Yoga lady has set up a space in her garden. The hall will lose those incomes but will also gain other users in the spaces provided and will benefit from less hard wear. This is something that the committee have discussed this year and going forward we will be very mindful of the impact that bookings may have on the hall and it’s officers.
We have been able to support two major projects this year. The Foyer and Outside Space refurbishments. The foyer upgrade has created a welcoming, bright space at the front of the building and the outside area now is safe for users and staff and provides a usable space for eating or meeting in the better weather.
Installation of a further outside security camera to cover the side gate has given us some security and protection hopefully against the fly tipping we have previously suffered.
The usual array of small and large maintenance work has gone on throughout the year. We are fortunate to have some trusted contractors that can help us with much of this and also the generous time and commitment of Derek Faulkner to the hall in dealing with a wide range of repair and maintenance work. We would wish to thank him for this.
Planning for the future we will continue to explore the idea of a Men In Sheds project and also look at possible uses of the rear tarmacked area. The front outside area of the hall could benefit from an upgrade and/or tidy up. We hope to go ahead with the replacement of the hall’s three doors and will go through the process of quoting and getting advice on this project. The committee would also like to replace the hall’s stock of tables and chairs.
Communication with the community is very important and Mrs.Jen Asbridge looks after this and fields the messages from the community to the correct committee member. Thank you Jen. Mrs.Anne Brown has been invaluable this year as the hall’s secretary. Thank you Anne. The committee has been fortunate to receive help and support from Collette Balfe and her husband Phil this year both in work done on the outside areas and supporting the hall’s projects when contractors have been on site. All of our committee members give generously and freely of their time. No reward is expected and none is received however I think we are all pleased to see the hall thrive and our community given the opportunity to make use of it.
Sandy Faulkner - Chairman
**BALANCE SHEET FOR THE YEAR ENDED**
**PROFIT & LOSS**
**30TH SEPTEMBER'2024**
**INCOME & EXPENDITURE FOR THE YEAR ENDED**
## **30TH SEPTEMBER'2024**
||||
|---|---|---|
|**2023/2024**
**2022/2023**
**30TH SEPTEMBER'2024**
Fixed Assets
6,032.56
6,032.56
Furniture & Fixtures
**INCOME**
**2023/2024**
Depreciation @ 20%
5,659.33
4,452.82
Hire of Hall - User Receipts
28,944.75
**CURRENT ASSETS**
- Party Bookings
1,654.25
Donations
70.00
Bank Deposit Account:
Misc. Receipt
Floor Replacement
Ground Rent
800.00
Floor Upkeep
6,000.00
5,376.53
Bank Interest
887.18
Disabled Toilet
20,000.00
20,000.00
Replacement Doors
15,000.00
10,000.00
Foyer Upgrade
10,000.00
External ground area upgrade
10,000.00
**EXPENDITURE**
Replacement Tables & Chairs
15,000.00
General Contingency
5,263.71
Gas, Electric & Water
4,350.92
Bank Current Account
12,792.07
11,299.61
Rates
1,304.46
Cash in Hand
4.18
43.78
Premises Expense
1,053.42
Accruals - Water Rates
898.25
Repairs & Renewals
15,353.95
**_________**
**_______**
**________**
**____________**
Insurance
1,038.62
**80,092.52**
**6,557.58**
**72,752.48**
**4,452.82**
Accountancy
632.00
Cleaning & Cleaning Supplies
1,956.50
**NET CURRENT ASSETS**
**73,534.94**
**68,299.66**
Misc.
224.55
**REPRESENTED BY:**
**ACCUMULATED FUND**
Balance B/Fwd
68,299.71
64,876.00
P & L
5,235.25
3,423.71
Depreciation
1,206.51
________
________
**73,534.96**
**68,299.71**
Small Rounding Diffrence
-0.02
-0.05
**NETT PROFIT**
**5,235.25**|**2022/2023**
25,473.25
1,382.25
70.00
23.49
358.25
**32,356.18**
**27,307.24**
6,161.57
516.75
1,065.79
11,638.49
1,009.61
455.00
1,855.52
14.98
**25,914.42**
**22,717.71**
1,165.82
**27,120.93**
**23,883.53**
**3,423.71**||
|||**27,307.24**|
||||
||||
|||**22,717.71**|
||||
||||
|||**23,883.53**|
||||
||||
## **Independent examiner’s report to the trustees of Eastern Green Village Hall, which is a Charitable Incorporated Organisation**
I report to the trustees on my examination of the accounts of Eastern Green Village Hall for the year ended 30 September 2024.
## **Responsibilities and basis of the report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with these records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Emma Adcock
Relevant professional qualification or membership of professional bodies:-
ICB Level IV Bookkeeper, regulated by the ICB
Address: 7 Massey Close, Coventry, CV4 9GQ
Date: 24.02.2025