Chairman’s Report for Eastern Green Village Hall 2023
Overall, the hall has had a good year. Most users have been able to move forward post pandemic. The management committee is under no illusions as to how precarious the future is for all of our user groups. Unexpected situations arise without warning and sudden outcomes can be difficult to deal with.
Our regular users have remained steady, most available time is booked and we continue to strive to gain maximum use of the hall’s community facilities. Party bookings and general ad hoc bookings have increased again this year to nearly pre-pandemic levels. Our bookings secretary has the unenviable job of liaising with the public to initiate and support these bookings. We would like to thank her for giving so generously of her time to do this work.
The hall has received much care and attention in both general maintenance and also several projects to enhance the building and its use. Most notable has been the complete refurbishment of the hall’s original parquet floor this year during the second half of the Easter break and for one week after that. Users were very amenable to this closure and supported us in the project. The outcome has been really superb, it has enhanced the overall internal environment immensely and has provided users with a safe, clean and visually pleasant area. The Floor Restoration Company provided an excellent, professional and top-class service. Keeping the floor in good condition has required considerable input from both the committee and users but generally we have managed well.
Installation of a new safety camera in the foyer has increased both users and committee members confidence in the security of the hall. A couple of security breaches led to this installation and we can now feel safer in our environment with what is clearly a deterrent to intruders and/or unwanted entry to the premises.
The usual array of small and large maintenance work has gone on throughout the year. We are fortunate to have some trusted contractors that can help us with much of this and also the generous time and commitment of Derek Faulkner to the hall in dealing with a wide range of repair and maintenance work. We would wish to thank him for this.
Planning for the future we have agreed the funding and initial ideas for an upgrade and refurbishment of the foyer area. This area hasn’t received any attention for a very long time and we feel that we can make the area much more usable and welcoming. Funds have been earmarked accordingly.
Also, the ugly area of land outside the kitchen door needs some attention and exploration will take place to see what we can do to improve this.
It is always difficult to get volunteers to help with the running of a community building like ours. We have been fortunate to have had the support of a small but diligent team of people for a number of years. Sadly, our secretary Mrs.Nina Kennedy has now decided to retire and we would wish to thank her for her tremendous efforts over many years. Not an easy job with all of the administration requirements and communications needed to run a small charity like ours. A job well done. Thank you Nina.
We are very pleased to welcome Mrs.Anne Brown to the team as our new secretary. Anne brings with her a wealth of professional experience having worked for Coventry City Council for many years in a management role for the Library and Information Service.
Communication with the community is very important and Mrs.Jen Asbridge looks after this and fields the messages from the community to the correct committee member. Thank you Jen. All of our committee members give generously and freely of their time. No reward is expected and none is received however I think we are all pleased to see the hall thrive and our community given the opportunity to make use of it.
PROFIT & LOSS
BALANCE SHEET FOR THE YEAR ENDED
INCOME & EXPENDITURE FOR THE YEAR ENDED
30TH SEPTEMBER'2023
30TH SEPTEMBER'2023
| INCOME Hire of Hall - User Receipts - Party Bookings Donations Misc. Receipt Ground Rent Bank Interest EXPENDITURE Gas, Electric & Water Rates Premises Expense Repairs & Renewals Insurance Accountancy Cleaning Supplies Cleaner Misc (missing receipt) Misc. Rounding small difference Depreciation NETT PROFIT |
2022/2023 | 2022/2023 2021/2022 2021/2022 Fixed Assets 6,033.00 2,850 21,489 Furniture & Fixtures 1,241 Depreciation @ 20% 4,453.00 570 112 -50 CURRENT ASSETS 400 12 Bank Deposit Account: Floor Replacement 40,018 27,306 23,204 Floor Upkeep 5,377 Disabled Toilet 20,000 Replacement Doors 10,000 Foyer Upgrade 10,000 4,310 External ground area safety upgrade 10,000 347 Bank Current Account 11,300 22,481 616 Cash in Hand 44 97 4,788 923 Accruals - 503 ________ __ ____ 279 72,754 4,453.00 65,446 570 1,151 48 NET CURRENT ASSETS 68,301 64,876 REPRESENTED BY: ACCUMULATED FUND 22,715 12,965 Balance B/Fwd 64,876 55,537 570 Excess of Expenditure over Income 3,425 9,339 _ ___ 23,882 13,535 68,301 64,876 9,669 |
|---|---|---|
| 25,473 1,382 70 23 358 6,162 517 1,066 11,638 1,010 |
||
| 455 | ||
| 126 1,730 15 -4 1,167 |
||
| 3,425.00 |
Indepdent examir*s rÉP to the trustees of Ea#ern Green Wage Hall. whlth Is a CharltablÈ Intorporated Or8anisalion I report to the trustees on my examlnatlon of the accounts of Eastern Green Village Hall for the year ended 30 September 2023. Re5POnwllitles and basls of the report As the charity trustees of the Trust you are responsible for the weparation of the accounts in accordance 4wth the requirements of the Charities Act 20111.the Art'l. I report in respect of my examination of the TrusV5 accounts carried out under section 145 of the 2011 Att and in carrying out my examinati1 I have followed all thc applicable Directions given by the Charity Commission under section 14515Mbl of the Act. Independent examlnerfs stateff1 I have completed my examination. I can confim that no matenal matters have come to my attention in connettion with the examination givin8 me cause io believe that in any materlal respect.. l. accountln8 record5 were not kept in ie5pect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord wlth these record5,' or 3. the accounts do not compfy with the applicable requirements concernlng the form and content of accounts set out in the Charitios (Accounts and Reports) Regulations 2CX)8 other than any requirement that the accounts give a 'true and falr view which Is not a matter consldered as part of an independeni examination. I have no concems and have come across no other rnattews in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Emma Adcock Relevant professional qualrfKation or membership of PrOfei0al bodies:_ ICB Level IV Bookkeeper, regulated by the ICB Address: 7 Massey aose, Coventry. C¥4 9GQ Date..