## **Chairman’s Report for Eastern Green Village Hall 2022**
Overall the hall has had a good year. Most users have been able to re-establish and slowly move forward post pandemic. There is no doubt that all groups have been reduced, most have less members, less pupils or less support. The hall has recognised this and kept rent increases as low as possible and also has once again run an advertising campaign via Look Local magazine to distribute leaflets to advertise the hall and its users.
We have lost some users and gained others, most available time is booked and we continue to strive to gain maximum use of the hall’s community facilities. Party bookings and general ad hoc bookings have increased again this year to nearly pre-pandemic levels. Our bookings secretary Sam Slater has the unenviable job of liaising with the public to initiate and support these bookings. We would like to thank her for this work.
The hall has received much care and attention in both general maintenance and also several projects to enhance the building and its use. The rear door access was bricked up followed by the rear wall being pebble-dashed providing a better insulation and damp course protection. No damp was noticed this year in the meeting room. The full hall ceiling has been painted and the scotia strip replaced, this has made the hall much lighter. There has been the addition of a foyer access door allowing direct access to the toilets from outside. This allows for Holiday Club children to come into the toilets without disturbing WI or Golden Years Groups. It will also provide a usable separated area with toilet access for groups that might need to provide restricted access to the hall for special occasions eg: Taekwondo Grading sessions or as a waiting room. The committee will look at upgrading the foyer area when funds and time are available. The committee would like to thank Derek Faulkner once again for his continued support in maintaining the hall to a high standard.
The Outside Project was finally brought to a conclusion when the second survey showed conclusively that hall users do not want multiple-use on site.
Much work has taken place this year to gather 3 quotes for the floor to be replaced and 3 quotes for the floor to be repaired and refurbished. The committee has received much advice and information regarding this project and on consideration of that and the financial quotes it was decided to repair
and refurbish the hall floor. Dates have been agreed with a preferred contactor and alternative venue time has been secured where possible for those users that requested this. The hall will be closed for 2 weeks in April 2023 for this to take place. Once this has successfully been done we will be able to look at replacing our 3 doors.
The hall has gained from the employment of a new permanent cleaner this year. There is an excellent relationship in place to everyone’s benefit. The cleaner has helped us particularly by being very flexible and covering extra cleaning needs when the Holiday Club has been at the hall.
I would like to thank Nina for her continued support, the secretary’s job is not necessarily easy but Nina has a great way of getting to the point and nailing the subject. These days paperwork to comply with regulations is huge and Nina helps us to keep all of this in order. Communication with the community is very important and Jen Asbridge looks after this and fields the messages from the community to the correct committee member. Thank-you Jen. Bookkeeping and financial management is assisted by our bookkeeper Lynn Renwick and thanks go to her for this hard work. All of our committee members give generously and freely of their time. No reward is expected and none is received however I think we all are pleased to see the hall thrive and our community given the opportunity to make use of it.
## **BALANCE SHEET FOR THE YEAR ENDED**
## **INCOME & EXPENDITURE FOR THE YEAR ENDED**
## **30TH SEPTEMBER'2022**
## **30TH SEPTEMBER'2022**
|
Fixed Assets
Furniture & Fixtures
Depreciation @ 20%
**CURRENT ASSETS**
Bank Deposit Account:
Floor Replacement
Disabled Toilet
Replacement Doors
Clawback of Grant Monies
Bank Current Account -
Utilities Contingency
Cash in Bank
Cash in Hand
**CURRENT LIABILITIES**
Accruals
**NET CURRENT ASSETS**
**REPRESENTED BY:**
**ACCUMULATED FUND**
Balance B/Fwd
Excess of Expenditure over Income
__|**2021/2022**
**020/2021**
**INCOME**
**2021/2022**
2,850
3,563
Hire of Hall - User Receipts
21,489
-570
-713
- Party Bookings
1,241
____
_____
Donations
112
**2,280**
**2,850**
(see Petty Cash)
-50
Ground Rent
400
Bank Interest
12
Council Business Grant
20,000
15,000
FCC Community Foundation Grant
10,018
10,000
re: Kitchen Refurb.
10,000
10,000
5,001
12,554
**EXPENDITURE**
10,000
12,481
Gas, Electric & Water
4,310
97
132
Rates
347
______
**______**
Premises Expense
616
**62,596**
**52,687**
Repairs & Renewals
4,788
Insurance
923
Accountancy
503
Cleaning Supplies
279
0
0
1,151
Stationery
64,876
55,537
Advertising
330
Misc (missing receipt)
48
**64,876**
**55,537**
Depreciation
570
55,537
35,253
9,339
20,284
____
______
**64,876**
**55,537**
**NETT PROFIT**|**2020/2021**
19,125
300
2
12,355
329
**23,204**
2,275
52
1,273
3,802
838
655
1,820
110
289
**13,295**
713
**13,865**
**9,339**|**32,111**|
|---|---|---|---|
||||**11,114**|
||||**11,827**|
||||**20,284**|