Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 05 2022 To 30 04 2023
Section A Reference and administration details
Charity name Lincs Digital Other names charity is known by N/A Registered charity number (if any) 1183424 Charity's principal address 6 Harrison Close Horncastle Lincolnshire Postcode LN9 5ER
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| StanleyAvison | Chairman | |||
| Anne Aley | Volunteer Support | |||
| AnthonyFincham | Tutor Support | |||
| Ann Avison | Treasurer/secretary | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution adopted May 2019
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in May
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
Trustees oversee the day to day running of the Charity. They seek views You may choose to include of project managers, volunteers, and learners to decide on funding additional information, where projects to apply for. relevant, about: • CRB checks are carried out for all people associated with the Charity. policies and procedures adopted for the induction and Procedures and policies are in place for: Finance, Conflict of Interest, Constitution, Data Protection, environmental, training of trustees; Safeguarding, Vulnerable Adults protection, equality and diversity, Health • the charity’s organisational & Safety, and Volunteering. All policies are updated as per current structure and any wider legislation. network with which the charity works; Lincs Digital are registered with the ICO for Data Protection. • relationship with any related Insured by Hiscox Insurance.
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relationship with any related parties;
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Lincs Digital have some excellent working relationships with other local organisations and signpost to each other. Currently we have formal contracted relationships with VCS, Carers First and Magna Vita. Individual contracts with Lincolnshire County Council, East Lindsey District Council, Good Things Foundation for grant projects. Now we are becoming more established and have built a good reputation for our work which resulted in LCC and ELDC contracts.
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trustees’ consideration of major risks and the system and procedures to manage them.
Risks are minimised by using a project manager for each contract and keeping reporting information separate which makes sure all targets are met and, in most cases, over-achieved. Regular meetings and monitoring keep track of all contract requirements.
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Section C Objectives and activities
To advance the education of the public in Digital Literacy and Skills by Summary of the objects of the providing classes, hands on training, workshops, and drop-in sessions charity set out in its governing document
In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit and the requirements of individual funding bids at our trustee meetings. The main activities this year have been: • Community Based learning sessions • Online learning Support • Virtual Learning Sessions • Targeted project for over 50’s in East Lindsey • Targeted project for isolated rural communities • Development of website Summary of the main • Community based drop-in sessions offering Digital Support activities undertaken for the • Support for online Health, Housing and Financial needs public benefit in relation to these objects (include within These activities benefit all age groups by developing their self-confidence this section the statutory and social skills, their practical IT skills, and life skills. General well-being declaration that trustees have and mental health of individuals and introducing them to a digital support had regard to the guidance system for the future. issued by the Charity Commission on public Setup and introduced virtual learning sessions this year as a result of the benefit) Covid pandemic and to be able to support the local residents.
We have also developed opportunities for individuals to volunteer and support their local community. This makes the project sustainable beyond the funding and once we have completed the projects.
Unless specified by a project funder all sessions are available to anyone over 16, regardless of personal background, faith, gender or personal circumstances.
Please note the Wellbeing project is restricted to referrals directly from them and not an open project. This is also the same for the Carers First project.
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Additional details of objectives and activities (Optional information)
We are grateful for the many hours volunteers have supported learners at community venues, via phone and online. This year we have supported volunteers to develop virtual support and provided equipment and zoom access to enable this.
Without this valuable contribution we wouldn’t have been able to achieve so much and reach out to so many learners.
You may choose to include further statements, where relevant, about:
All projects have been achieved or are on target to achieve where funding overlaps the year end.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
During this year we continued to deliver and develop virtual learning sessions including some sessions for Carers First in Medway. We also started a return to community venues after the covid restrictions of last year. We also continued promotion and increased our recognition with partners, community groups and individuals locally and around the country. Thanks to recognition of work done by one of our project managers we won more contracts which allowed us to develop further this year. For the purpose of this report, it will be easier to breakdown the contracts: East Lindsey District Council Community Hubs. To deliver community-based drop-in sessions. These consisted of 2 Tutors delivering sessions to at community venues. Planned venues included, Horncastle, Mablethorpe, Alford, Louth, Wragby and East Barkwith.
Sessions covered safety, NHS website, GP Services, Zoom, online searching, online banking, online shopping, keeping in touch, media and family history online. We also helped people access online services including ELDC, LCC and .GOV websites. There were also some people who required assisted digital help because they didn’t want to be online but needed to complete forms etc online. Lincolnshire County council Wellbeing Lincs Service This service should have started last year but there was a delay in receiving funds from LCC therefore we only started this financial year. The project involves receiving a referral from the Wellbeing service and we then contact the client to arrange the support requested. This includes virtual support in some cases but most instances we visit the home of individuals with 1:1 support. The service can supply a Tablet, Mobile Broadband/MiFi and support to use the devices or do something online. We are working with vulnerable people therefore the support is very confidential and sensitive to their needs. This project is going to continue next year with and extension of funds due soon. Digital Health Project We have been approached by Rose Regeneration to deliver a Digital Health project in conjunction with them and The Institute for Rural Health (Lincoln University). Funded by Health Education England and funding managed by ELDC. This project will take place during next year with funding now received and initial planning taking place.
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Section D Achievements and erformance p
Good Things Foundation
Ambassador Project:
The Network Ambassador Programme will see Good Things Foundation working with four existing community partners on a variety of pieces of work. Areas of focus include strategic partner stewardship, advocacy, network recruitment, network training and communications, as well as other tasks that don’t fit into these five categories.
We are one of the four centres and have supported with development projects and delivered training sessions for other centres. This project will continue into next year.
Connect Up Fund:
Assisting small groups to get online and develop essential digital skills. Small project to offer support for 75 people.
Carers First
This was a project based on quote to deliver support to carers across Lincolnshire. We setup tablets, delivered support sessions to carers and zoom training sessions to staff. We also trained some young carers to become digital champions.
Voluntary Centre Services
Move Project:
This project supports those in long term unemployment. We supply support with digital learning and production of cv along with job applications as required. This is an invoiced project for work done.
Reach Project:
This project was restricted to young women who were looking to return to work and needed digital skills. They received a tablet with support for internet, spreadsheets, word and email.
Multiply:
This project is to improve numeracy skills using IT. We are using Excel to do budget sessions and online banking and shopping sessions. These are community-based sessions using local venues.
Magna Vitae
Magna Vitae have purchased some Amazon Fire tablets to support their clients. For this project we setup the devices, source and setup mobile broadband and deliver to Magna Vitae for distribution.
We also support Magna Vitae at some of their events with Digital Health Sessions. This is a voluntary role to support them.
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Section E Financial review
Brief statement of the
charity’s policy on reserves
The Charity decided to try and keep the initial donation as a reserve amount. If possible, this will be increased future years if funds allow. Due to the covid situation the reserves may need to be used to continue the support to residents but will look to replace if this is the case.
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
Our main source of funds this year has been from grants. Each of these comes with a specific target and guidance for expenditure as per the bid submitted.
This information was included with all the relevant bid documents at the time of application and approval by the committee.
All expenditure has been relevant to the project and manged by individual project managers specific to the funding.
A breakdown can be seen in the receipts and payments section below.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Future Plans
The coming year looks like being a challenge with more virtual support required. We will look to deliver some community-based sessions to meet local need.
We will look for additional funding to develop our support sessions and cover a wider area.
Main focus of work will be to deliver the LCC contract which had been delayed.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Stanley Avison
Position (eg Secretary, Chair, Chairman etc)
Date 28/01/2024
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Lincs Digital
On accounts for the year 30[th] April 2023 Charity no 1183424 ended (if any) Set out on pages One to Three (remember too include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2023.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 7/2/2024 Name: R P Ellis Relevant professional Chartered Accountant qualification(s) or body A practising member of the ICA&W (if any):
Address: 414 Newark Road Lincoln LN6 8RX
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
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Give here brief details of any items that the examiner wishes to disclose .
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Charity Name No (if any) Lincs Digital 1183424 4
Receipts and payments accounts
CC16a Period end date 30/04/2023
Period start date
For the period from 01/05/2022
To
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ £
A1 Receipts
| A1 Receipts | Unrestricted funds to the nearest £ |
|---|---|
| Opening Balance | - |
| TED Project | - |
| LCCWellbeing | - |
| Good Things Foundation Lloyds | - |
| Good Things Foundation FDI | - |
| GoodThingsFoundation Makeit Click | - |
| Good Things Foundation Connect Up | - |
| Good Things Foundation Ambassador | - |
| VCSMove | - |
| VCS Reach | - |
| VCS Multiply | - |
| CarersFirst | |
| Barclays Hardship Fund | - |
| Hogsthorpe GNS | - |
| Amazon Refunds | - |
| East Lindsey District Council | - |
| - | - | - | 42,380 | |||
|---|---|---|---|---|---|---|
| - | - | - | 20,750 | |||
| 25,000 | - | 25,000 | 20,000 | |||
| - | - | - | 500 | |||
| - | - | - | 191 | |||
| - | - | - | 2,185 | |||
| 5,580 | - | 5,580 | 2,699 | |||
| 11,250 | - | 11,250 | - | |||
| 6,233 | - | 6,233 | 7,825 | |||
| - | - | - | 1,732 | |||
| 4,387 | - | 4,387 | - | |||
| 15,342 | - | 15,342 | - | |||
| - | - | - | 488 | |||
| - | - | - | 4,088 | |||
| - | - | - | 423 | |||
| 5,760 | - | 5,760 | - |
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| Digital Health Project | - | 23,169 | - | 23,169 | - | ||||
|---|---|---|---|---|---|---|---|---|---|
| Office Working Fund | 6,457 | - | - | 6,457 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) | 6,457 | 96,721 | - | 103,178 | 103,261 |
A2 Asset and investment sales, (see table).
| (see | table). | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| - | - | - | - | ||||||||
| - | - | - | - | - | |||||||
| Sub total | - |
- | - | - | - | ||||||
| Total receipts | 6,457 | 96,721 | - | 103,178 | 103,261 |
A3 Payments
| A3 Payments | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| TED Project Delivery | - | - | - | - | 16,280 | ||||
| TED Project Equipment for distribution | - | - | - | - | 6,002 | ||||
| TED Admin | - | - | - | - | 861 | ||||
| TED Resources | - | - | - | - | 1,092 | ||||
| TED Broadband | - | - | - | - | 131 | ||||
| TED Office | - | - | - | - | 294 | ||||
| GTF Lloyds Delivery | - | - | - | - | 1,000 | ||||
| GTF FDI Resources | - | - | - | - | 510 | ||||
| GTF Make It Click | - | - | - | - | 2,810 | ||||
| GTF Connect Up Resources | - | 1,393 | - | 1,393 | 627 | ||||
| GTF Connect Up Sessions | - | 686 | - | 686 | 2,072 |
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| GTF Connect Up Equipment | 2,830 | - | 2,830 | - | |||||
|---|---|---|---|---|---|---|---|---|---|
| GTF Connect Up Office | 672 | - | 672 | - | |||||
| LCF Covid Fund Resources and Devices | - | - | - | - | 1,200 | ||||
| LCF CCC Equipment | - | - | - | - | 4,895 | ||||
| LCF CCC Sessions | - | - | - | - | 3,496 | ||||
| LCF AWA Support Sessions | - | - | - | - | 7,700 | ||||
| VCS Move admin and support | - | 6,233 | - | 6,233 | 8,486 | ||||
| VCS Reach support | - | - | - | - | 1,732 | ||||
| Carers First Equipment Distributed | - | 12,055 | - | 12,055 | - | ||||
| Carers First Sessions | 96 | - | 96 | - | |||||
| Carers First Support | - | 7,748 | - | 7,748 | - | ||||
| Carers First Resources | - | 1,443 | - | 1,443 | 414 | ||||
| Barclays Hardship Fund | - | - | - | - | 488 | ||||
| WLDC Support | - | - | - | - | 5,000 | ||||
| Hogsthorpe devices and support | - | - | - | - | 4,088 | ||||
| Magna Vitae device support | - | 862 | - | 862 | 4,015 | ||||
| Amazon | - | - | - | - | 423 | ||||
| East Lindsey District Council Sessions | - | 4,350 | - | 4,350 | - | ||||
| ELDC Admin | - | 400 | - | 400 | - | ||||
| ELDC Resources | - | 310 | - | 310 | - | ||||
| LCC Wellbeing Equipment for distrtibution | - | 18,891 | - | 18,891 | - | ||||
| LCC Wellbeing Support | - | 22,376 | - | 22,376 | - | ||||
| LCC Wellbeing Admin | - | 1,955 | - | 1,955 | - | ||||
| LCC Wellbeing Resources | - | 1,778 | - | 1,778 | - |
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| Digital Health Equipment | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| - | 685 | - | 685 | - | ||||||
| Digital Health Sessions | ||||||||||
| - | 2,249 | - | 2,249 | - | ||||||
| Digital Health Resources | ||||||||||
| - | 568 | - | 568 | - | ||||||
| GTF Ambassador Equipment | ||||||||||
| - | 203 | - | 203 | - | ||||||
| GTF Ambassador Support | ||||||||||
| - | 6,542 | - | 6,542 | - | ||||||
| GTF Ambassador Admin | ||||||||||
| - | 3,649 | - | 3,649 | - | ||||||
| GTF Ambassador Resources | ||||||||||
| - | 856 | - | 856 | - | ||||||
| VCS Multiply Sessions | ||||||||||
| - | 4,000 | - | 4,000 | - | ||||||
| VCS Multiply Admin | ||||||||||
| - | 387 | - | 387 | - | ||||||
| Office Support | ||||||||||
| 293 | - | - | 293 | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | ||||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| Sub total | ||||||||||
| 293 | 103,217 | - | 103,510 | 73,616 | ||||||
| A4 Asset and investment | ||||||||||
| purchases,(see table) | ||||||||||
| - | - | - | - | |||||||
| - | - | - | - |
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| Sub total | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| - | - | - | - | - | ||||||
| Total payments | 293 | 103,217 | - | 103,510 | 73,616 | |||||
| ipts/(payments) | 6,164 | - | 6,496 | - | -332 | 29,645 | ||||
| tween funds | ||||||||||
| - | - | - | - | - | ||||||
| ast year end | ||||||||||
| - | 29,645 | - | 29,645 | - | ||||||
| ds this year end | 6,164 | 23,149 | - | 29,313 | 29,645 |
Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
Section B Statement of assets and liabilities at the end of the period
Categories
B1 Cash funds
B2 Other monetary assets
Details
Total cash funds
(agree balances with receipts and payments account(s)) Details
Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £ 6,164 23,149 - - - - - - - 6,164 23,149 - OK OK OK Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £ - - - - - - - - - - - -
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B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Fund to which Current value Cost (optional) asset belongs (optional) - - - - - - - - - -
Details
| Details Details |
Fund to which asset belongs Fund to which liability relates |
Cost (optional) - - - - - - - - - Amount due (optional) - - - |
Current value (optional) |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| - | |||
| - | |||
| - |
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Signed by one or two trustees on behalf of all the trustees
----- Start of picture text -----
Date of
Signature Print Name
approval
Stan Avison 17/01/2024
Anne Aley
19/01/2024
----- End of picture text -----
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