## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 05 2021 **To** 30 04 2022
## Section A Reference and administration details
**Charity name** Lincs Digital **Other names charity is known by** N/A **Registered charity number (if any)** 1183424 **Charity's principal address** 6 Harrison Close Horncastle Lincolnshire **Postcode LN9 5ER**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||StanleyAvison|Chairman|||
||Anne Aley|Volunteer Support|||
||AnthonyFincham|Tutor Support|||
||Ann Avison|Treasurer/secretary|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution adopted May 2019
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in May
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Trustees oversee the day to day running of the Charity. They seek views of project managers, volunteers, and learners to decide on funding projects to apply for. CRB checks are carried out for all people associated with the Charity. Procedures and policies are in place for: Finance, Conflict of Interest, Constitution, Data Protection, environmental, Safeguarding, Vulnerable Adults protection, equality and diversity, Health & Safety, and Volunteering. All policies are updated as per current legislation. Lincs Digital are registered with the ICO for Data Protection. Insured by Hiscox Insurance.
- Lincs Digital have some excellent working relationships with other local organisations and signpost to each other. Currently we have formal contracted relationships with Carers First and Magna Vita. Individual contracts with Lincolnshire Community Foundation for grant projects. Now we are becoming more established and have built a good reputation for our work.
Risks are minimised by using a project manager for each contract and keeping reporting information separate which makes sure all targets are met and, in most cases, over-achieved. Regular meetings and monitoring keep track of all contract requirements.
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**Section C Objectives and activities**
To advance the education of the public in Digital Literacy and Skills by **Summary of the objects of the** providing classes, hands on training, workshops, and drop-in sessions **charity set out in its governing document**
In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit and the requirements of individual funding bids at our trustee meetings. The main activities this year have been:
- Community Based learning sessions
- Online learning Support
- Virtual Learning Sessions
- • Targeted project for over 50’s in East Lindsey • Targeted project for isolated rural communities
- • Development of website
- • Community based drop-in sessions offering Digital Support
- • Support for online Health, Housing and Financial needs
**Summary of the main activities undertaken for the** These activities benefit all age groups by developing their self-confidence and social skills, their practical IT skills, and life skills. General well-being **public benefit in relation to** and mental health of individuals and introducing them to a digital support **these objects (include within** system for the future. **this section the statutory declaration that trustees have** Setup and introduced virtual learning sessions this year as a result of the **had regard to the guidance** Covid pandemic and to be able to support the local residents. **issued by the Charity Commission on public** We have also developed opportunities for individuals to volunteer and **benefit)** support their local community. This makes the project sustainable beyond the funding and once we have completed the projects. Unless specified by a project funder all sessions are available to anyone over 16, regardless of personal background, faith, gender or personal circumstances. Please note the TED project was restricted to over 50’s living in East Lindsey.
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**Additional details of objectives and activities (Optional information)**
We are grateful for the many hours volunteers have supported learners at community venues, via phone and online. This year we have supported volunteers to develop virtual support and provided equipment and zoom access to enable this.
Without this valuable contribution we wouldn’t have been able to achieve so much and reach out to so many learners.
You **may choose** to include further statements, where relevant, about:
All projects have been achieved or are on target to achieve where funding overlaps the year end.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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## Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
During this year much of the work had to move online due to covid restrictions. We purchased improved cameras, microphone, and monitors for this purpose. We developed an online support package which we delivered successfully to community groups, individuals, and organisations.
We also continued promotion and increased our recognition with partners, community groups and individuals locally and around the country. Thanks to recognition of work done by one of our project managers we won more contracts which allowed us to develop further this year. For the purpose of this report, it will be easier to breakdown the contracts:
## **TED project.**
To deliver community-based workshop sessions. These consisted of 2 Tutors delivering 11 sessions to a group. Planned venues included, Horncastle, Mablethorpe, Alford, Louth, Manby, Woodhall Spa and Great Carlton but these had to be moved online and catered for the residents virtually. We also produced guides which were available online or in printed format which was posted to individuals.
Sessions covered safety, NHS website, GP Services, Zoom, online searching, online banking, online shopping, keeping in touch, media and family history online. We also received an additional fund to purchase and setup tablets for vulnerable residents.
## These were restricted to over 50’s in East Lindsey.
## **Good Things Foundation Lloyds Grant:**
This grant was a non-delivery focus with the main aim to support the business through the covid pandemic. This was to make changes to how the business usually worked and become sustainable through the coming months.
We were able to purchase equipment to allow us to deliver virtual sessions including software licences, microphones, and webcams. We also attended training sessions delivered by Microsoft to look at digital crm systems and how they could work for the charity.
## **FDI:**
This had been the main source of funding from Good Things Foundation, but this is the final year of the contract with government funding no longer allocated to GTF for this project. We have a small rollover to complete existing learners into next financial year and then the contract will finish, we are applying for other sources of funding to replace this to allow us to continue the support to learners.
## **Make It Click:**
Short term contract to support learners virtually through the more advanced courses supplied by Google. Useful for people in a work situation looking to improve their skills or those people looking for work. Excellent selection of office and business-related support courses.
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Section D Achievements and erformance p
## **Response Fund:**
A one-off grant to support the business through the pandemic period and allow us to continue adjusting work requirements. This allowed us to contribute to some of the charity over heads and to support some nondigital issues for residents such as delivering shopping and prescriptions to rural areas.
## **Lincolnshire Community Foundation**
The following funds are managed by the LCF with funding from other organisations.
## **Covid Fund:**
This fund is to replace the GTF funding mentioned above. We are looking to replace a £20,000 contract for the coming 12 months. LCC agreed to fund 50% with a grant of £10,000. This will allow us to deliver through to March in conjunction with some other funding from other sources mentioned below.
## **Coastal Communities:**
This is a combined grant from Mablethorpe Community Challenge Committee and Lincolnshire County Council Covid Fund. A total grant of £10,000 to be used through to next year:
CCC: £5,000 to source and supply Tablets, Mobile Broadband, and setup devices to residents of LN12 area who are not online at present or having financial problems to purchase equipment.
LCC: £5,000 to support residents of LN12 area with use of devices and online services to help them become less isolated during the pandemic. Support is via a variety of methods including phone, email, virtual video sessions and some face to face. This will be done in 1:1 or small groups as required.
## **Anglian Water Fund:**
Funding received last year for delivery of group and 1:1 support across Lincolnshire. Aimed at the rural communities to help as required.
## **LCC Covid Response:**
This fund allowed us to deliver virtual sessions to the remote communities we would normally visit in person. This also enabled us to replace 25% of the GFT contract that finished with a £5,000 grant received.
## **Connect Up Fund:**
Assisting small groups to get online and develop essential digital skills.
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Section D Achievements and erformance p
## **Carers First**
This was a project based on quote to deliver support to carers across Lincolnshire. We setup tablets, delivered support sessions to carers and zoom training sessions to staff. We also trained some young carers to become digital champions.
## **Voluntary Centre Services**
## **Move Project:**
This project supports those in long term unemployment. We supply support with digital learning and production of cv along with job applications as required. This is an invoiced project for work done.
## **Reach Project:**
This project was restricted to young women who were looking to return to work and needed digital skills. They received a tablet with support for internet, spreadsheets, word and email.
## **Hogsthorpe Good Neighbour Scheme**
We supported the Hogsthorpe GNS to apply for funding to support residents with digital equipment, mobile broadband, and support to use their devices.
## **WLDC Covid Response**
This grant was offered to help us replace the GTF funding. 25% of the requirement was offered with a grant of £5,000. This will allow us to deliver support through the coming year with funds being reserved until our next financial year. The restrictions of funding are for residents of West Lindsey.
## **Magna Vitae**
Magna Vitae have purchased some Amazon Fire tablets to support their clients. For this project we setup the devices, source and setup mobile broadband and deliver to Magna Vitae for distribution.
We also support Magna Vitae at some of their events with Digital Health Sessions. This is a voluntary role to support them.
## **Barclays Support Fund**
Grants to purchase equipment for vulnerable residents.
## **Lincolnshire County Council Wellbeing Project**
Funds received after a delay from LCC which impacted the start date of the project. This will now be used during the next year.
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## **Section E Financial review**
The Charity decided to try and keep the initial donation as a reserve **Brief statement of the** amount. If possible, this will be increased future years if funds allow. Due **charity’s policy on reserves** to the covid situation the reserves may need to be used to continue the support to residents but will look to replace if this is the case. **Details of any funds materially** N/A **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Our main source of funds this year has been from grants. Each of these comes with a specific target and guidance for expenditure as per the bid submitted.
- the charity’s principal This information was included with all the relevant bid documents at the sources of funds (including time of application and approval by the committee. any fundraising);
- how expenditure has All expenditure has been relevant to the project and manged by individual project managers specific to the funding.
- supported the key objectives of the charity;
A breakdown can be seen in the receipts and payments section below.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Future Plans
The coming year looks like being a challenge with more virtual support required. We will look to deliver some community-based sessions to meet local need.
We will look for additional funding to develop our support sessions and cover a wider area.
Main focus of work will be to deliver the LCC contract which had been delayed.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Stanley Avison **Position (eg Secretary, Chair,** Chairman **etc)**
**Date** 16/02/2023
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**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Lincs Digital **On accounts for the year** 30[th] April 2022 **Charity no** 1183424 **ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30/04/2022**
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 15/02/2023 **Signed: Name:** R P Ellis **Relevant professional** Chartered Accountant **qualification(s) or body** A practising member of the ICAEW **(if any):**
**Address:** 414 Newark Road Lincoln LN6 8RX
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
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**Give here brief details of any items that the examiner wishes to disclose** .
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**Charity Name No (if any) Lincs Digital 1183424 3 Receipts and payments accounts**
Period start date Period end date **For the period To from** 01/05/2021 30/04/2022
**CC16a**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**20,750**
**20,000**
**500**
**191**
**2,185**
**2,699**
**-**
**7,825**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**20,750**
**20,000**
**500**
**191**
**2,185**
**2,699**
**-**
**-**
**-**
**7,825**|**Last year**
**to the nearest**
**£**|
|---|---|---|---|---|---|
|Opening Balance|**-**|**-**|**-**|**-**|**15,318**|
|Ted Project|**-**|**20,750**|**-**|**20,750**|**24,743**|
|LCCWellbeing|**-**|**20,000**|**-**|**20,000**|**-**|
|Good Things Foundation Lloyds|**-**|**500**|**-**|**500**|**4,500**|
|Good Things Foundation FDI|**-**|**191**|**-**|**191**|**6,000**|
|GoodThingsFoundation MakeIt Click|**-**|**2,185**|**-**|**2,185**|**1,250**|
|Good Thingsd Foundation response|||||**3,000**|
|Good Things Foundation Connect Up||**2,699**||**2,699**||
|LCFCovidFund||||**-**|**10,000**|
|LCF CCC||||**-**|**10,000**|
|LCF Covid Response|||||**5,000**|
|LCF AWA|**-**|**-**|**-**|**-**|**7,700**|
|TNLC Covid|||||**18,000**|
|Get Connected|||||**600**|
|VCSMove||**7,825**||**7,825**|**2,330**|
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|VCSReach|||**1,732**||||**1,732**|||
|---|---|---|---|---|---|---|---|---|---|
|Carers First|||||||**-**||**9,914**|
|Barclays Hardship Fund|||**488**||||**488**|||
|Hogsthorpe GNS|||**4,088**||||**4,088**||**362**|
|WLDC Covid Response|||||||**-**||**5,000**|
|Magna Vitae|||||||**-**||**6,100**|
|PCF|||||||**-**||**2,400**|
|Mimmis Mission|||||||||**500**|
|Activew Humber|||||||||**3,875**|
|Amazon Refunds|**-**||**423**||**-**||**423**||**2,261**|
|**_Sub total_**_(Gross income for_
_AR)_|**-**||**60,881**||**-**||**60,881**||**138,853**|
**A2 Asset and investment sales, (see table).**
|**(see**|**table).**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
||||**-**||**-**||**-**||**-**|||
||||**-**||**-**||**-**||**- **||**-**|
|||**_Sub total_**|
**-**||**-**||**-**||**-**||**-**|
|||||||||||||
|||**_Total receipts_**|**-**||**60,881**||**-**||**60,881**||**138,853**|
## **A3 Payments**
|**A3 Payments**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|TED Project Delivery|**-**||**16,280**||**-**||**16,280**||**21,700**|
|TED Project Equipment for distribution|||**6,002**||||**6,002**||**3,167**|
|TED Admin|**-**||**861**||**-**||**861**||**1,860**|
|TED Resources|**-**||**1,092**||**-**||**1,092**||**308**|
|TED Broadband|**-**||**131**||**-**||**131**||**660**|
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|TED Office|**-**||**294**||**-**||**294**||**294**|
|---|---|---|---|---|---|---|---|---|---|
|GTF Lloyds Delivery|**-**||**1,000**||**-**||**1,000**||**5,000**|
|GTF FDI Resources|**-**||**510**||**-**||**510**||**8,900**|
|GTF Make It Click|**-**||**2,810**||**-**||**2,810**||**1,875**|
|GTF Connect Up Resources|||**627**||||**627**|||
|GTF Response|||||||||**3,000**|
|GTF Connect Up Sessions|||**2,072**||||**2,072**|||
|LCF Covid Fund Resources and Devices|||**1,200**||||**1,200**||**8,800**|
|LCF CCC Equipment|||**4,895**||||**4,895**||**1,609**|
|LCF CCC Sessions|||**3,496**||||**3,496**|||
|LCF Covid response|||||||||**5,000**|
|LCF AWA Support Sessions|||**7,700**||||**7,700**|||
|VCS Move admin and support|||**8,486**||||**8,486**||**1,668**|
|VCS Reach support|||**1,732**||||**1,732**|||
|Carers First Resources|||**414**||||**414**||**3,500**|
|Barclays Hardship Fund|||**488**||||**488**|||
|Get connected|||||||||**600**|
|TNLC|||||||||**18,000**|
|WLDC Support|||**5,000**||||**5,000**|||
|Hogsthorpe devices and support|||**4,088**||||**4,088**||**362**|
|Magna Vitae device support|||**4,015**||||**4,015**||**1,224**|
|Active Humber|||||||||**3,875**|
|PCF|||||||**-**||**2,400**|
|Mimmi Mission|||||||||**500**|
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|Amazon|**-**||**423**||**-**||**423**||**2,172**|
|---|---|---|---|---|---|---|---|---|---|
|**_Sub total_**|**-**||**73,616**||**-**||**73,616**||**96,472**|
**A4 Asset and investment purchases, (see table) Large Monitors and ipads**
|**A4 Asset and investment**
**purchases, (see table)**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|**Large Monitors and ipads**|**-**||**-**||**-**||**-**||**3,417**||
||**-**||**-**||**-**||**-**||||
|**_Sub total_**|||||||||||
||**-**||**-**||**-**||**-**||**-**||
|**_Total payments_**|**-**||**73,616**||**-**||**73,616**||**96,472**||
|**_Net of receipts/(payments)_**|**-**||**- 12,735**||**-**||**-**
**12,735**||**42,381**||
|**A5 Transfers between funds**|||||||||||
||**-**||**-**||**-**||**-**||**-**||
|**A6 Cash funds last year end**|||||||||||
||**-**||**42,380**||**-**||**42,380**||**-**||
|**_Cash funds this year end_**|**-**||**29,645**||**-**||**29,645**||**42,381**||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
OK|**Restricted**
**funds**
**to nearest £**
**29,645**
**-**
**29,645**
OK|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
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## **B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s own use**
|**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs **
**Fund to which**
**asset belongs **|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
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## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
**Fund to which Amount due When due Details liability relates (optional) (optional) - - - - -**
Date of Print Name Signature approval **Stan Avison 11/02/2023** Anne Aley **12/02/2023**
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