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2021-04-30-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 05 2020 To 30 04 2021

Section A Reference and administration details

Charity name Lincs Digital Other names charity is known by N/A Registered charity number (if any) 1183424 Charity's principal address 6 Harrison Close Horncastle Lincolnshire Postcode LN9 5ER

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
StanleyAvison Chairman
Anne Aley Volunteer Support
AnthonyFincham Tutor Support
Ann Avison Treasurer/secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted May 2019

CIO

Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in May

Additional governance issues (Optional information)

Trustees oversee the day to day running of the Charity. They seek views You may choose to include of project managers, volunteers, and learners to decide on funding additional information, where projects to apply for. relevant, about: • CRB checks are carried out for all people associated with the Charity. policies and procedures adopted for the induction and Procedures and policies are in place for: Finance, Conflict of Interest, Constitution, Data Protection, environmental, training of trustees; Safeguarding, Vulnerable Adults protection, equality and diversity, Health • the charity’s organisational & Safety, and Volunteering. All policies are updated as per current structure and any wider legislation. network with which the charity works; Lincs Digital are registered with the ICO for Data Protection. • relationship with any related Insured by Hiscox Insurance.

Risks are minimised by using a project manager for each contract and keeping reporting information separate which makes sure all targets are met and, in most cases, over-achieved. Regular meetings and monitoring keep track of all contract requirements.

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Section C Objectives and activities

To advance the education of the public in Digital Literacy and Skills by Summary of the objects of the providing classes, hands on training, workshops, and drop-in sessions charity set out in its governing document

In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit and the requirements of individual funding bids at our trustee meetings. The main activities this year have been:

Summary of the main activities undertaken for the These activities benefit all age groups by developing their self-confidence and social skills, their practical IT skills, and life skills. General well-being public benefit in relation to and mental health of individuals and introducing them to a digital support these objects (include within system for the future. this section the statutory declaration that trustees have Setup and introduced virtual learning sessions this year as a result of the had regard to the guidance Covid pandemic and to be able to support the local residents. issued by the Charity Commission on public We have also developed opportunities for individuals to volunteer and benefit) support their local community. This makes the project sustainable beyond the funding and once we have completed the projects.

Unless specified by a project funder all sessions are available to anyone over 16, regardless of personal background, faith, gender or personal circumstances. Please note the TED project was restricted to over 50’s living in East Lindsey.

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Additional details of objectives and activities (Optional information)

We are grateful for the many hours volunteers have supported learners at community venues, via phone and online. This year we have supported volunteers to develop virtual support and provided equipment and zoom access to enable this.

Without this valuable contribution we wouldn’t have been able to achieve so much and reach out to so many learners.

You may choose to include further statements, where relevant, about:

All projects have been achieved or are on target to achieve where funding overlaps the year end.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Lincs Digital was formed last year as the result of a community group which was setup to help local people. Due to funding applications, it was found that a charity status was required, therefor the community group closed, and funds were donated to start Lincs Digital which is now in its second year of supporting people.

During this year much of the work had to move online due to covid restrictions. We purchased improved cameras, microphone, and monitors for this purpose. We developed an online support package which we delivered successfully to community groups, individuals, and organisations.

We also continued promotion and increased our recognition with partners, community groups and individuals locally and around the country. Thanks to recognition of work done by one of our project managers we won more contracts which allowed us to develop further this year. For the purpose of this report, it will be easier to breakdown the contracts: TED project.

To deliver community-based workshop sessions. These consisted of 2 Tutors delivering 11 sessions to a group. Planned venues included, Horncastle, Mablethorpe, Alford, Louth, Manby, Woodhall Spa and Great Carlton but these had to be moved online and catered for the residents virtually. We also produced guides which were available online or in printed format which was posted to individuals. Sessions covered safety, NHS website, GP Services, Zoom, online searching, online banking, online shopping, keeping in touch, media and family history online. These were restricted to over 50’s in East Lindsey. Prince’s Countryside Fund Emergency Response Fund: Initially this project was designed to deliver community learning sessions at rural locations across East Lindsey. We had recognised a lack of support for inland communities and developed this package to support them. Content and delivery were similar to the TED project with more emphasis on the rural location and helping them to get connected. This changed when covid restrictions were implemented and we started supporting with off-line help such as shopping, prescription delivery, phone support, messenger, and email support. We found we became trusted friends and a point of call for many residents.

Good Things Foundation Lloyds Grant:

This grant was a non-delivery focus with the main aim to support the business through the covid pandemic. This was to make changes to how the business usually worked and become sustainable through the coming months.

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Section D Achievements and erformance p

We were able to purchase equipment to allow us to deliver virtual sessions including software licences, microphones, and webcams. We also attended training sessions delivered by Microsoft to look at digital crm systems and how they could work for the charity.

FDI:

This had been the main source of funding from Good Things Foundation, but this is the final year of the contract with government funding no longer allocated to GTF for this project. WE have a small rollover to complete existing learners into next financial year and then the contract will finish, we are applying for other sources of funding to replace this to allow us to continue the support to learners.

Make It Click:

Short term contract to support learners virtually through the more advanced courses supplied by Google. Useful for people in a work situation looking to improve their skills or those people looking for work. Excellent selection of office and business-related support courses.

Response Fund: A one-off grant to support the business through the pandemic period and allow us to continue adjusting work requirements. This allowed us to contribute to some of the charity over heads and to support some nondigital issues for residents such as delivering shopping and prescriptions to rural areas.

Lincolnshire Community Foundation

The following funds are managed by the LCF with funding from other organisations.

Covid Fund:

This fund is to replace the GTF funding mentioned above. We are looking to replace a £20,000 contract for the coming 12 months. LCC agreed to fund 50% with a grant of £10,000. This will allow us to deliver through to March next year in conjunction with some other funding from other sources mentioned below.

Coastal Communities:

This is a combined grant from Mablethorpe Community Challenge Committee and Lincolnshire County Council Covid Fund. A total grant of £10,000 to be used through to next year:

CCC: £5,000 to source and supply Tablets, Mobile Broadband, and setup devices to residents of LN12 area who are not online at present or having financial problems to purchase equipment.

LCC: £5,000 to support residents of LN12 area with use of devices and online services to help them become less isolated during the pandemic. Support is via a variety of methods including phone, email, virtual video sessions and some face to face. This will be done in 1:1 or small groups as required.

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Section D Achievements and erformance p

Anglian Water Fund:

Funding received for delivery next financial year.

LCC Covid Response:

This fund allowed us to deliver virtual sessions to the remote communities we would normally visit in person. This also enabled us to replace 25% of the GFT contract that finished with a £5,000 grant received.

TNLC Covid Response

This is a reserved fund to support residents through the covid pandemic. We had flexible delivery options to support via phone and video calls. We were able to supply equipment for volunteers to work from home which gave us wider scope for support. This funding was key to survival of the support during the pandemic.

We also received a proportion of the funding to replace reserves we had to use at the start of the year due to changes in funding and loss of some work.

Get Connected Project

This was a project to distribute data top-ups to those in need around the district. We worked closely with East Lindsay District Council rough sleeping team who identified the recipients, and we provided the top-ups.

Carers First

This was a project based on quote to deliver support to carers across Lincolnshire. We setup tablets, delivered support sessions to carers and zoom training sessions to staff. We also trained some young carers to become digital champions.

Voluntary Centre Services

Move Project:

This project supports those in long term unemployment. We supply support with digital learning and production of cv along with job applications as required. This is an invoiced project for work done.

Hogsthorpe Good Neighbour Scheme

We supported the Hogsthorpe GNS to apply for funding to support residents with digital equipment, mobile broadband, and support to use their devices. This project continues into next year.

WLDC Covid Response

This grant was offered to help us replace the GTF funding. 25% of the requirement was offered with a grant of £5,000. This will allow us to deliver support through the coming year with funds being reserved until our next financial year. The restrictions of funding are for residents of West Lindsey.

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Section D Achievements and erformance p

Magna Vitae

Magna Vitae have purchased some Amazon Fire tablets to support their clients. For this project we setup the devices, source and setup mobile broadband and deliver to Magna Vitae for distribution.

We also support Magna Vitae at some of their events with Digital Health Sessions. This is a voluntary role to support them.

Active Humber

This was a one-off project to supply Amazon Fire Tablets which were setup for the Active Humber clients. We setup with email address and required Apps.

Mimmis Mission

Mimmis Mission obtained funding to purchase some Amazon Fire tablets which we setup for them with accounts, email and Apps as requested to be used by the project.

We have also trained some of their volunteers to be Digital Champions.

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Section E Financial review

Brief statement of the

charity’s policy on reserves

The Charity decided to try and keep the initial donation as a reserve amount. If possible, this will be increased future years if funds allow. Due to the covid situation the reserves may need to be used to continue the support to residents but will look to replace if this is the case.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our main source of funds this year has been from grants. Each of these comes with a specific target and guidance for expenditure as per the bid submitted.

This information was included with all the relevant bid documents at the time of application and approval by the committee.

All expenditure has been relevant to the project and manged by individual project managers specific to the funding.

A breakdown can be seen in the receipts and payments section below.

Section F Other optional information

Future Plans

The coming year looks like being a challenge with more virtual support required. We will look to deliver some community-based sessions when Government restrictions allow.

We will look for additional funding to develop our support sessions and cover a wider area.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Stanley Avison Position (eg Secretary, Chair, Chairman etc)

Date 14/02/2022

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Lincs Digital

On accounts for the year 30[th] April 2021 Charity no 1183424 ended (if any) Set out on pages 1 to 2 1 to 2(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above

charity (“the Trust”) for the year ended DD / MM / YYYY .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 18/02/2022 Signed: Name: R P Ellis Relevant professional Chartered Accountant qualification(s) or body A practising member of the ICAEW (if any): Address: 414 Newark Road Lincoln LN6 8RX

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

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Give here brief details of any items that the examiner wishes to disclose .

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Charity Name No (if any) Lincs Digital 1183424 2

Receipts and payments accounts

Period start date

Period end date 30/04/2021

For the period from

To

01/05/2020

CC16a

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest to the nearest £ to the nearest £ £ £

A1 Receipts

Opening Balance - - - 3,819
TedProject - 24,743 - 24,743 31,217
Prince's Countryside Fund - 2,400 - 2,400 20,000
Good Things Foundation 6,000 8,750 - 14,750 10,818
Lincs Community Fondation Covid Fund - 10,000 - 10,000 -
Lincs Community Fondation CCC Project - 10,000 - 10,000 -
Lincs Community Foundation Anglian
Water Project - 7,700 - 7,700 -
Lincs Community Foundation LCC Covid
ResponseProject - 5,000 - 5,000 -
TNLC Covid Response 3,000 15,000 - 18,000 -
Get Connected Project - 600 - 600 -
Carers First - 9,914 - 9,914 -
VCS Move Project - 2,330 - 2,330 -
Hogsthorpe GNS - 362 - 362 -
WLDC Covid Response - 5,000 - 5,000 -
Magna Vitae - 6,100 - 6,100 -
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PC Specialist andAmazon 2,261 2,261
Active Humber - 3,875 - 3,875 -
Mimmis Mission - 500 - 500 -
Sub total(Gross income for
AR) 9,000 114,535 - 123,535 65,854
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total
-		 - - - -
Total receipts 9,000 114,535 - 123,535 65,854

A3 Payments

A3 Payments
TED Project Delivery - 24,867 - 24,867 20,784
TED Admin - 1,860 - 1,860 700
TED Resources - 308 - 308 390
TED Broadband - 660 - 660 720
TED Office - 294 - 294 240
PCF Project Delivery - 2,400 - 2,400 20,000
GTF FDI Project Delivery 2,000 6,900 - 8,900 6,475
GTF Restricted Delivery - 4,000 - 4,000 -
GTF Admin - 755 - 755 -
GTF Resources - 1,068 - 1,068 -
GTF Office - 1,123 - 1,123 -
LCF Covid Delivery - 8,800 - 8,800 -

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March 2012

LCF CCC Delivery - 327 - 327 -
LCF CCC Equipment for ditribution - 1,282 - 1,282 -
LCF LCC Response Delivery - 4,516 - 4,516 -
LCF LCC Response admin & office - 484 - 484 -
TNLC Covid Delivery - 12,100 - 12,100 -
TNLC Covid Admin 3,000 636 - 3,636 -
TNLC Covid Resources - 627 - 627 -
TNLC Covid Office - 1,149 - 1,149 -
Get Connected equipment for distribution - 562 - 562 -
Get Connected Admin - 38 - 38 -
Carers First Delivery - 3,500 - 3,500 -
VCS Move Delivery - 1,668 - 1,668 -
Hogsthorpe GNS Delivery - 362 - 362 -
Magna Vitae Project - 1,050 - 1,050 -
Magna Vitae Equipment - 174 - 174 -
Active Humber Equipment - 2,625 - 2,625 -
Active Humber Admin - 1,250 - 1,250 -
PC Specialist - 2,171 2,171
Mimis Mission Delivery - 500 - 500 -
Sub total 5,000 88,056 - 93,056 49,309
A4 Asset and investment
purchases, (see table)		 2,929
488		 -
-		 2,929
488
Large Monitors and ipads GTF
Lloyds		 - 2,929 - 2,929
TNLC Monitors - 488 - 488 1,227

March 2012

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Sub total
- 3,417 - 3,417 1,227
Total payments 5,000 91,473 - 96,473 50,536
ipts/(payments) 4,000 23,062 - 27,062 15,318
etween funds
- - - - -
last year end
- 15,318 - 15,318 -
ds this year end 4,000 38,380 - 42,380 15,318

Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end

Section B Statement of assets and liabilities at the end of the period

Categories

B1 Cash funds

B2 Other monetary assets

Details Project Funds C/F Cash In Hand General

Total cash funds

(agree balances with receipts and payments account(s))

Details

e end of the period
Unrestricted
funds
to nearest £
4,000
-
-
4,000
OK
Unrestricted
funds
to nearest £
-
-
-		 Restricted
funds
to nearest £
28,595
9,785
38,380
OK
Restricted
funds
to nearest £
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
- - -
- - -
- - -

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B3 Investment assets

B4 Assets retained for the charity’s own use

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details
Details
Details		 Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates		 Cost (optional)
-
-
Cost (optional)
-
-
-
Amount due
(optional)
-
-
-
-		 Current value
(optional)
-
-
Current value
(optional)
-
-
-
When due
(optional)
-
-
-
-
Signature Print Name
Stanley Avison
Anne Aley		 Date of
approval
Stanley Avison 24/02/2022
Anne Aley 23/02/2022

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