The Barry Kilby Prostate Cancer Appeal (BKPCA)
Charity Number 1183412 A Charitable Incorporated Organisation
Annual Report and Financial Statements
Period 14[th] May 2019 to 31[st] October 2020
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THE BARRY KILBY PROSTATE CANCER APPEAL REFERENCE AND ADMINISTRATIVE DETAILS
| Registered Charity Number | 1183412 |
|---|---|
| Trustees | Mr M S Evans |
| Mr B C Kilby | |
| Contact address | Ribble Court |
| Mead Way | |
| Padiham | |
| Burnley | |
| Lancashire | |
| BB12 7NG | |
| Bankers | Handelsbanken |
| Blakewater Road | |
| Blackburn | |
| Lancashire | |
| BB1 5QR | |
| Independent Examiner | M R Heaton FCCA FCIE |
| KM | |
| 1stFloor, Block C | |
| The Wharf | |
| Manchester Road | |
| Burnley | |
| Lancashire | |
| BB11 1JG |
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THE BARRY KILBY PROSTATE CANCER APPEAL
TRUSTEES ANNUAL REPORT
The trustees present their annual report for the period ended 31[st] October 2020.
OBJECTIVES AND ACTIVITIES
The overall objective of BKPCA is to help save men’s lives with simple PSA blood testing at sports grounds and stadia. The activities are intended to raise awareness of prostate cancer and to raise monies to support the PSA testing days. There is also a subscription lottery which provides regular income.
Due to the Government Restrictions put in place around Covid-19 only two testing days were possible in early 2020. The first event was held at Rochdale AFC in January where from a total of 143 men who received a PSA test, using a rag rating analysis one man returned a red analysis which is an indication that the subject should immediately consult his GP. Three were amber and this indicates caution and a further investigation by a GP.
At Accrington Stanley FC in February the statistics were 128 men tested, with ten red results and two amber.
These tests were conducted in conjunction with the Graham Fulford Charitable Trust who arrange the testing of the PSA tests. Along with the Graham Fulford Trust, a home PSA testing kit is due to be launched. This is a simple prick test and can be ordered online.
In October however and under strict social distancing conditions, a third testing day was held at Burnley Golf Club, despite the club being closed to members. From a total of 87, there were four red results and five amber.
The subscription lottery has 408 members and over 100 new members were signed up using a Local Fundraising Company LTD.
All other activities and events were cancelled due to Covid-19.
The Trustees are content with the fiscal stability of BKPCA. This was despite the cancellation of all fundraising events such as the Bike Ride which previously had been a major contribution to the fundraising strategy. As previously mentioned, the subscription lottery is providing a regular monthly revenue stream.
The trustees have requested a Fundraising and Marketing Strategy should be prepared for the next financial year and it is hoped to establish a 3-month reserves policy.
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THE BARRY KILBY PROSTATE CANCER APPEAL
TRUSTEES ANNUAL REPORT (continued)
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a Foundation CIO. It is managed by a board of experienced trustees who are responsible for ensuring the financial stability of BKPCA together with providing advice on policy and resource management.
BKPCA was established in 2014 and was registered with the Charities Commission on 14[th] May 2019 with registered charity no 1183412.
The trustees who served BKPCA during the year were:
B C Kilby (Chair) DMR Edmundson (resigned 19[th] July 2021) MS Evans
New trustees are being recruited.
All trustees have been required to:
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Meet the description outlined in the role of the directors.
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Comply with the process for election of directors.
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Agree with the Code of Conduct.
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Register any conflicts of interest and directors’ interests.
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Complete a skills audit.
Overall management of the charity is the responsibility of the trustees. Day to day activity is carried out by the Project Manager.
The trustees have responsibility for recommending pay and remuneration and establishing benchmarks used to set pay scales and wage increases for the Project Manager and staff.
Risk Assessment
The Trustees have carried out a detailed review of the Charity's activities and produced a comprehensive plan setting out the risks to which it was exposed. A strategy has been implemented to establish systems and procedures to mitigate those risks identified. These will be reviewed annually.
Approved by the trustees on 30[th] July 2021 and signed on its behalf by:
Mr B C Kilby – Trustee
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THE BARRY KILBY PROSTATE CANCER APPEAL
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BARRY KILBY PROSTRATE CANCER APPEAL
I report to the charity trustees on my examination of the accounts of the charity for the period ended 31[st] October 2020.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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(1) accounting records were not kept in respect of the charity as required by Section 130 of the Act; or
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(2) the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
M R Heaton FCCA FCIE DChA KM 1[st] Floor, Block C, The Wharf Burnley Lancashire BB11 1JG
30[th ] July 2021
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THE BARRY KILBY PROSTATE CANCER APPEAL
RECEIPTS AND PAYMENTS ACCOUNT
| RECEIPTS Donations Fundraising Grants Coronavirus job retention scheme PAYMENTS PSA testing day costs Promotional costs Administration costs Lottery Administration Training Office Overheads Bank Charges Total payments Net of receipts (payments) Cash funds pre registration Cash funds carried forward |
Unrestricted Funds (£) 14.05.19 to 31.10.20 133,087 2,969 1,000 8,408 |
|---|---|
| 145,464 | |
| 19,188 3,484 76,341 2,801 360 14,416 430 |
|
| 117,020 | |
| 28,444 3,782 |
|
| 32,226 |
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THE BARRY KILBY PROSTATE CANCER APPEAL
STATEMENT OF ASSETS AND LIABILITIES AS AT 31[st] OCTOBER 2020
| GENERAL FUND Bank and cash balances LIABILITIES Independent Examiner’s Fee |
32,226 |
|---|---|
| £32,226 | |
| 900 | |
| £900 |
These accounts were approved by the trustees on 30[th] July 2021 and signed on their behalf by:
Mr B C Kilby – Trustee
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THE BARRY KILBY PROSTATE CANCER APPEAL
NOTES TO THE FINANCIAL STATEMENTS
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1 Basis of preparation These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities Act 2011.
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2 Fund Accounting
Unrestricted funds are those that can be expended at the discretion of the trustees in the furtherance of the objects of the charity
- 3 Taxation
The charity is not liable to tax on its charitable activities.
The charity is not registered for VAT. Irrecoverable VAT is included in the expense to which it relates.
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4 Transactions with trustees No remuneration nor expenses were paid to trustees or any persons connected with them during the period except as noted below.
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5 Related Party transactions B C Kilby (trustee) has an interest in the following entities as either director or shareholder:
Lottery Services Limited LSL (SM2) Ltd Total Gaming Solutions Limited Burnley Football Club
Expenditure with Related Parties
14.05.19 to 31.10.20 Total payments £24,229
All expenditure was provided at cost and authorised by the constitution.
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