AGM Report for year 1 Feb 2024 – 31 Jan 2025
The Management Committee has continued meetings in person during 2024/5, and met on 3 occasions in the accounting year, February, May, and October 2024. The AGM was again held as part of the October meeting. Under the new constitution this only requires attendance of the Trustees.
The only changes to the membership of the DVD Committee this year was the resignation of Margaret Ewen as Secretary, although she has remained as a Trustee. Chris Holmes agreed to become the Secretary, and also became a Trustee.
The current Trustees are:
Chair - Sue Scane
Secretary – Chris Holmes
Treasurer - Helen Cooper
Members – Margaret Abbott
-
Margaret Ewen
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Chris Holmes
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Jacqui Oldham
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Cllr Ian Snowdon. SODC Co-opted member
Organiser – Tony Cooper
Deputy Organiser - Bill Major
Minutes of all meetings are available on request.
During the year we had a number of changes both in the Office and for Drivers.
We were pleased to welcome Alan Wagner to our drivers, and sad to see Daniel Chow leave, although pleased for him that he’d got a full time job.
2024/25 has again been a busy year for drives, although we have continued to be able to provide drivers for almost all of them. (98.5%) We only had to cancel 5 drives because we were unable to find a driver.
The nature of drives has been restricted to only medical related appointments, with requests for shopping no longer being accepted.
Our client numbers have remained very stable compared to the previous year. With 183 of our registered clients using our services at least once in the year, compared to 185 last year. In total, the number of jobs completed was down slightly to 398 from 441.
A list of DVD journeys 2024-2025 is attached to this email.
We have continued to be supported this year by Community First Oxfordshire for Octabadges and advice; advisors at CTA and Age UK; Volunteer Link Up for their DBS service.
FUNDING - the audited year end accounts are attached.
The grant funding from Oxfordshire County Council became due for renewal, and we were successful in our application for a further 2 year period to 30 September 2026. Unlike previous years, when the grant had been paid annually, this year we received the full sum of £12,000, but will need to manage this across the period, which crosses 3 financial years. This money continues to pay the salary of our part-time organiser and deputy.
In addition, we applied for, and were successful in receiving a £500 grant from Didcot and Wallingford Rotary, for the provision of a new mobile phone, and a wheelchair which folds up and is light enough for our drivers to manage.
We had discussions about raising the requested levels of donation for registration, but have again left this at £6 per year, although we recognise with increasing rents and utility costs this may need to rise in the future.
All of the Trustees would like to thank you for your time and help throughout this year.
Take good care.
Best wishes,
Sue
NB. There are 6 attached documents.
Didcot Volunteer Drivers Receipts and Payments - YE 31.01.25
| 2024/2025 Income Grants 12500.00 Donations 569.55 Registrations 4203.00 Interest 325.58 Other 35.10 Total 17633.23 Expenditure Salary 6216.00 Telephone 710.14 Insurance 622.65 Rent 1250.00 Hire Charges 12.20 Disbursements to Drive 63.00 Postage & Stationery 1057.74 Office 0.00 Membership Fees 75.50 Donation 0.00 Computer Equipmemt 388.80 Covid 0.00 Other 690.54 Total 11086.57 Excess of Income over E 6546.66 Statement of Movement of Funds 01.02.24 to 31.01.25 31.01.25 31.01.24 Barclays Cu 398.60 605.52 Barclays De 28226.54 21472.96 Total 28625.14 22078.48 Increase in -206.92 -10956.48 Increase in 6753.58 13318.50 Total 6546.66 2362.02 |
2023/2024 |
|---|---|
| 5000.00 2688.70 3958.40 132.90 15.00 11795.00 6158.66 542.98 555.49 1250.00 46.70 35.85 588.02 0.00 94.95 0.00 87.74 0.00 72.59 9432.98 2362.02 |
OCC Grant
Oct 24 - Jan 25 4 x 518.00 Feb 25 - Jan 26 12 x 518.00 Feb 26 - Sep 26 8 x 518.00
Difference from main account