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2024-01-31-accounts

AGM Report for year l Feb 2022- 31 Jan 2023 The Management Committee has been able to resume meetings in person during 2022. and met on 4 occasions in the accounting year, April, July, October 2022 and January 2023. However. the AGM was delayed until the October meetin8. Under the new constitution this only requires attendance of the Trustees. There were 50me thanges to the membership of the DVD Committee, with Sue Scane joining the committee in April 2022 as a Trustee. Georgie Elliot reS￿ned from the Cornmittee and ceased to be a Trustee frorn the April rneeting. Margaret Abbott had indicated previously that She wished to stsnd down as chairman. although She remained so until the AGM in October when Sue took over that role. Margaret remains a Trustee. Tony Semrnen5 also stood dth¥n as Treasurer following the AGM, a role tsken on by Helen Cooper. Tony also remains a Trustee. The currentTrustees are: Chair- Sue Scane Deputy Chair and Secretary- Margaret Ewen Treasurer- Helen Cooper Members- Margaret Abbott - Jacqui Oldham - Tony Sernrnens -Cllr lan Snowdon. SODC Co￿pted mernbers Organiser- Tony Cooper Deputy C*ganiser- Bill Major Minutes of all meetings are available on request In 2022 we had a change in Ckganisef. as June Little found that the role took more time than she had anticipated. We were grateful for Tony Cooper taking on the role. He has since done a lot of work on Transmanger. as well as. with Helen cleaning up the dats for registratK)ns. to make our records more up to date. We also said goodbye to driver Rhiannon Lovell who had tsken on a new job. and no longer had time ovailable. Also. Ken Sparrowhawk who had new commitments. Our sincere thanks go to all ex- driver5. A very wann welcome to Patsy ￿rr who i)ined us as an office volunteer during the year. 2022 was a much more stsble year than 2020 or 2021, with hospital and medical appointments returning to a more normal pattem. However, April saw particular problems With cancellation of appointments. so thanks go particularly to those in the office who had to deal with every changing appointments. A shortage of drivers returning at this 5tsge also meant we had some drives we were unable to fulfil. A list of DVD journeys 2022-2023 is attached to this ern•ll. We have continued to be supported this year by Cornrnunity First Oxfordshire for Ortabadges and advice; advisors at and Age UK: Volunteer Link Up for their DBS service.

FUNDING- the audited year end accounts are attached. Margaret Abbott had again secured in 2021 a further 3 years of grant funding from Oxfordshire County Council. This money paid the salary of our part-time organiser. In order to receive this OCC fundin8 DVD has to have a Safeguarding Policy and Procedure in place. Whilst these were circulated last year. please take time to read these attachments again. as they are relewdnt to all volunteers and are a useful reminder. Our sincere thanks go to The Newbury Building Sxiety, T*ho avArded us a Community Grant of £2,0￿ in October. We were able to use these fvnds to improve the telephone systern which had been causing problems for some time. Whilst we hadn't asked for don•ti(xts from our clients In January 2021. the DVD ctynmittee decided that we would resume our prartise of asking foT a donation in 2022. It seemed fair as the 5er¥ice was returning to normal. Remembef your feedback is e55ential. Please let us know about:. . Those vtho are not able to get in and out of a car and those need to be accompanled. • If you have a car attidentl client trips & falls [ must be recorded.] . Difficulties encountered which you don't consider part of theiob. Please let Tony OT Bill know so that problems can be included tn client notes. . Any steps we could take to make volunteering easierlsafer? Our lives have been turned upside do￿ for the past few years although they are now getting back to something like normal. Now that the constitution no longer requires an AGM for all the membership, we are still trying to arrange a 8et-together so that we can all meet up for a chat and to get to know our new volunteers. We hope to get a date out to you soon for this event. All of theTrustees would like to thank you for your time and help throughout this year. Take good care. Best wishes. Sue

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