**FRIENDS OF SOUTH DARTMOOR ASSOCIATION Registered Charity No. 1183395** |**ACCOUNTS & ANNUAL RETURN FOR THE YEAR**|**ENDED 31st AU**| |---|---| |






**Contents**
|**Page**| |
Highlights of the Year|2| |
Receipts and Payments Account|3| |Statement of Assets & Liabilities|4| |
Additional commentary on expenditure & income|5| |
Trustees’ Annual Report











|6| ## **HIGHLIGHTS OF THE YEAR ENDED 31[st] AUGUST 2022** ||**2021-2022**| |---|---| |**Income**|| |Amount raised through fund-raising,|**£12,570.80**| |grant applications, donations, etc.|| |**Expenditure**|| |Teachers’ resources requests|£ 22.85| |Beehive project|£ 338.52| |Ten Tors Support|£1000.00| |Garden supplies|£ 8.95| |Concert fees (to performers)|£ 565.08| |Ice pop supplies|£ 155.76| |Raffle tickets|£ 123.00| |Donation to Unicef from Park & Ride|£ 232.50| |money|| ||**Total:**£2,446.66| |**Cash funds available at year end**|**£12,973**| |(includes cash funds remaining from last|| |year-end)|| ## **EMERGING FROM COVID-19 & SUPPORTING STUDENTS** As with all charities, the COVID-19 pandemic has had a profound negative effect on the fund-raising capacity of FOSDA. However, throughout successive lockdowns we have kept up a steady trickle of donations from the EasyFundraising App and Amazon Smile. We again provided the Park & Ride Service for the annual Ashburton Food Festival in September 2021, and we donated half the proceeds to Unicef to help with crisis which was taking place in Afghanistan at that time. In April 2021, we were finally able to return to holding our own fund-raising events with a folk concert given by Kathryn Roberts and Sean Lakeman. Following this we ran a highly successful summer bonanza raffle which generated a huge amount of kind support from local businesses who donated prizes and the school and local community in buying tickets. All proceeds from fundraising this year have been used to help subsidise curriculum enrichment trips which took place in July 2022. The Beehive breakfast club has now been taken under the wing of the main school and therefore our funding for this, and the support in buying supplies is no longer required. We would like to gratefully acknowledge the absolute dedication of Carol Murray, Shell Hammond, Louise Ogley and our former Chair, Vee Michael, in providing this vital support to some of our most vulnerable students. The priority for fund-raising this year has been to raise money to support the curriculum enrichment school trips for years 7-9 in July 2022. Other key strands of support include funding Support to young carers at the school for which we were successful in bringing in a donation from Teignbridge Council of £500. We were also successful in obtaining funding through the Co-op Community Fund scheme which will be used to support vulnerable families with food vouchers when the scheme provides its final payment in November 2022. FOSDA is indebted to Mary-Anne Course for successfully biding for all of the grants which we have obtained for the school. She really has made a huge difference to what we have been able to achieve since we were set up in four years ago. ||||||||||| |---|---|---|---|---|---|---|---|---|---| ||**Friends of South Dartmoor Association, FOSDA**|||||**No (ifany)**|||**CC16a**| ||**Charity Registration: 1183395**||||||||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||1st September||**To**||31st August 2022||| ||||||||||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest**
**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Park&Ride2021|465||||**-**||**465**||**-**| |Ten TorsAdultTrek|5495.9||||**-**||**5,496**||**-**| |Easyfundraising|399.6||||**-**||**400**||**-**| |AmazonSmile|12.44||||**-**||**12**||**-**| |Co-opfirst payment|750.17||||||**750.17**||| |Parent donationto thePlace|250||||||**250**||| |EveHaymandonation|500||||||**500**||| |Kathryn Roberts Sean Lakemanconc|e
1182.6||||||**1182.6**||| |Raffle atBodyLanguageDance Show|83.2||||||**83.2**||| |IcePop sales|584.85||||||**584.85**||| |Summer Raffle ticket sales|2150.54||||||**2150.54**||| |Secondhand uniformsale|62.5||||||**62.5**||| |TeignbridgeDonationGrant|500||||**-**||**500**||**-**| |WildAboutDevon|134||**-**||**-**||**134**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**12,571**||**-**||**-**||**12,571**||**-**| ||||||||||| |**A2 Asset and investment**
**sales, (see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_**|**12,571**||**-**||**-**||**12,571**||**-**| ||||||||||| |**A3 Payments**|||||||||| |Donationto Unicef from P&R money|232.50
£||**-**||**-**||**233**||**-**| |Gardeningfunds|8.95
£||**-**||**-**||**9**||**-**| |Beehive|338.52
£||**-**||**-**||**339**||**-**| |Ten Tors transferof last year'sfunds|1,000.00
£||**-**||**-**||**1,000**||**-**| |MathsEquipment|22.85
£||**-**||**-**||**23**||**-**| |Concert expenses|565.08
£||||**-**||**565**||**-**| |Icepopsupplies|155.76
£||||**-**||**156**||**-**| |Summer raffle tickets|123.00
£||||**-**||**123**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**2,447**||**-**||**-**||**2,447**||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||| |**_Sub total_ **|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Totalpayments_**|**2,447**||**-**||**-**||**2,447**||**-**| ||||||||||| |**_Net of receipts/(payments)_**|**10,124**||**-**||**-**||**10,124**||**-**| |**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**2,849**||**-**||**-**||**2,849**||**2,849**| |**_Cash funds thisyear end_**|**12,973**||**-**||**-**||**12,973**||**2,849**| ||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**|**Details**|**Details**|**Details**||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| |---|---|---|---|---|---|---|---|---|---| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|FOSDA Account Balance||||**12,973**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||**_Total cash funds_**||||**12,973**||**-**||**-**| ||(agree balances w ith receipts and payments
account(s))||||OK||OK||OK| ||||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|None||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|None||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|None||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|None||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees on
behalf of all the trustees|Signature||||Print Name||||Date of
approval| ||||||Susanne Smith (Secretary)||||| ||||||Louise Ogley (Treasurer)||||| ||||||||||| ## **Additional commentary on expenditure & income** ## **Beehive Project** As mentioned at the beginning of this report, the Beehive breakfast club has now been taken under the wing of school and our financial and provisions support was no longer needed after the Autumn Term 2021. ## **Curriculum Enrichment Trip Support** The proceeds from the folk concert held in April and the Summer Bonanza raffle, together with a proportion of our existing cash balance totalling £5,300 is due to be presented to school in the Autumn Term 2022. This money has been allocated to support the curriculum enrichment trips in July 2022. We are enormously grateful to the local community, generous business owners and the phenomenal energy of FOSDA volunteers for making the raffle such an amazing success. ## **Ten Tors Fund-raising Trek** A 10 Tors-style trek was held in May 2022 organised by one of the PE teachers and a former parent. This raised £5495.90 which has been collected and which will be allocated for 10 Tors equipment purchase for the school’s teams for the 2023 event. This enables any child regardless of background to be able to take part in this unique and confidence-boosting experience by provision of what would otherwise be very expensive equipment. ## **Teachers’ Resources Requests** The only teachers’ request funded this year was for teaching resources for the Mathematics department (£22.85) ## **Ashburton Food Festival Park & Ride Service** We again provided the Park & Ride Service for the annual Ashburton Food Festival in September 2021, where we donated half the proceeds (£232.50) to Unicef to help with crisis which was taking place in Afghanistan at that time. ## **Young Carers** Funding has been obtained from Teignbridge Council to support the young carers at South Dartmoor Community College (£500). This has been used to fund trips to the coast for fish and chips and pizza evenings in order to provide some respite from the caring activities of these young people and to help them connect with each other, share experiences and support one another. ## **Donations** Donations have been received to support the mental health well-being work of “The Place” at the school (a room where students can go for support and calm when suffering from stress or upset) and also to support students from more deprived backgrounds in accessing the arts (Eve Hayman donation). Decisions on exactly how these funds will be spent will be made during the 2022-23 academic year. ## **Trustees’ Annual Report for the period** **From: 1[st] September 2021 Period start date To: 31[st] August 2022 Period end date** **Charity name: Friends of South Dartmoor Association (FOSDA)** ## **Charity registration number: 1183395** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils in of
South Dartmoor Community College in
particular by:
1) Developing effective relationships
between the staff, parents and others
associated with the College
2) Engaging in activities or providing
facilities or equipment which support the
College and advance the education of the
pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The main activities have been fund-raising,
providing volunteers for events taking place
at schools (e.g. serving refreshments) and
working parties to improve the physical
environment of the school (e.g. gardening
and tidying up of the grounds).| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have referred
to the guidance contained in the Charity
Commission’s general guidance on public
benefit when reviewing the Association’s
aims and objectives and in planning future
activities.
FOSDA is a group of parents and staff
volunteers. This group raises money for the
school to enhance the school experience for
all students.
FOSDA holds regular committee meeting
where staff, parents and others associated
with the school are always welcome to
participate.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|FOSDA was initiated in December 2018.
The organisation received its approval as a
Charity from the Charities’ Commission on
14thMay 2019.
During the period of this annual return
£12,570.80 was raised from grant
applications, online fund-raising and
donations which represented a significant
achievement in our first real fundraising
since the pandemic.
The 10 Tors-style trek raised a
considerable sum (£5495.90)which will be
used to support students undertaking the
10 Tors challenge in 2023.
The work of the Beehive project was
supported by FOSDA, until it was no longer
needed due to being absorbed into the
school’s main budget.
At all times we have sought to enhance the
school experience for all of SDCC’s
students; to provide a positive environment
for learning; and to portray SDCC as a
valued part of the Ashburton (and wider
catchment area’s) community.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total receipts for this year were £12,570.80;
payments net of receipts: £2446.66; cash
carried forward from last year: £2849; gave a
final cash balance for this accounting period of:
£12,973.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Association may in future set aside funds
for special purposes or as reserves against
future expenditure.| |Amount of reserves held|Para 1.22|Nil| |Reasons for holding zero
reserves|Para 1.22|There is no need to hold reserves currently as
no material expenses are expected without prior
agreement of the committee.| |Details of fund materially in
deficit|Para 1.24|Not applicable.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The present constitution of Friends of
South Dartmoor Association was approved
by the Charity Commission on 14thMay
2019.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is constituted as a Charitable
Incorporated Organisation.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Committee shall comprise of a Chair,
Vice-Chair, Treasurer, Secretary, Vice-
Secretary, three members of the teaching
staff employed at the School, and any
parents who wish to attend committee
meetings.
The Committee shall be elected at the
AGM and shall hold office until the next
AGM.
Nominations for election to the Committee
may be made by one member and
seconded by another.| ## **Reference and Administrative details** |Charity name|Friends of South Dartmoor Association (FOSDA)| |---|---| |Other name the charity uses|None| |Registered charity number|1183395| |Charity’s principal address|South Dartmoor Community College,
Balland Lane,
Ashburton
Devon
TQ13 7EW| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Helen Lockett|Chair|14thMay 2019 – 20th
October 2020|| ||Susanne Smith|Secretary|14thMay2019 – ongoing|| ||Louise Ogley|Treasurer|14thMay2019 – ongoing|| ||Mary-Anne Course|Vice-Secretary|20thOctober 2020 -
ongoing|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Not applicable ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Not applicable||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** None ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Susanne Smith **Position (e.g. Secretary,** Secretary **Chair, etc.) Date** 7th November 2022