2020-08-31-accounts - Friends Of South Dartmoor Association

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FRIENDS OF SOUTH DARTMOOR ASSOCIATION Registered Charity No. 1183395

Contents	Page
Highlights of the Year	2
Receipts and Payments Account	3
Statement of Assets & Liabilities	4
Additional commentary on expenditure	5
Trustees’ Annual Report	6

HIGHLIGHTS OF THE YEAR ENDED 31[st] AUGUST 2020

	2019-20
Income
Amount raised through fund-raising,	£11480
grant applications, parent donations, etc.
Expenditure
Beehive project	£293
Ten tors equipment	£4000
Teacher’s resources requests	£4,952
Garden supplies	£175
FOSDA – coffee cups for fund-raising at	£83
school concerts, etc.
	£9503
Cash funds available at year end	£2849
(includes funds raised between January
2019 – 31stAugust 2019)

Friends of South Dartmoor Association (FOSDA) 1183395

Receipts and payments accounts CC16a For the period 14.05.19 31.08.20 To from

Section A Receipts and payments

	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Parental donations	1,040	-	-	1,040	410
Donations from local companies	3,100	-	-	3,100	350
Fund-raisingactivities	2,038	-	-	2,038	152
Grants	4,500	-	-	4,500	-
Online fundraising (Easyfundraising)	252	-	-	252	-
Donation from South Dartmoor CommunityCollege	550	-	-	550	-
		-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	11,480	-	-	11,480	912

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

*Total receipts*	11,480	-	-	11,480	912

A3 Payments
Beehive Project	293	-	-	293	40
Gardenproject	175	-	-	175	-
Ten Tors Equipment	4,000	-	-	4,000	-
Teachers' Resources Requests	4,952	-	-	4,952	-
FOSDA equipment - coffee cups	83	-	-	83	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	9,503	-	-	9,503	40

A4 Asset and investment purchases, (see table)
	-	-	-	-
	-	-	-	-
**Sub total **	-	-	-	-	-

*Totalpayments*	9,503	-	-	9,503	40

*Net of receipts/(payments)*	1,977	-	-	1,977	872
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds lastyear end	872	-	-	872	-
*Cash funds thisyear end*	2,849	-	-	2,849	872

Section B Statement of assets and liabilities at the end of the period

Categories	Details	Unrestricted funds	Restricted funds	Endowment funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	FOSDA account balance	2,849	-	-
		-	-	-
		-	-	-
	*Total cash funds*	2,849	-	-
	(agree balances w ith receipts and payments account(s))	OK		OK
		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets	None	-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets	None		-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	None		-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities	None		-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval
		Susanne Smith		20.10.20
		Louise Ogley		20.10.20

Additional commentary on expenditure

Beehive Project

This project started by Mr and Mrs Murray (teachers at SDCC) provides breakfast for students who have been identified as coming from homes where there is insufficient food for them to get breakfast before leaving for school. Expenditure has been used to provide food and drink supplies for these students, (NB: Pupil Premium funds do not cover these costs).

Ten Tors Equipment

Twelve complete sets of Ten Tors equipment were funded for the school’s Ten Tors teams – these were specifically targeted at students who would not have been able to take part in the event without this support.

Teachers’ Resources Requests

During the summer of 2019, FOSDA asked teachers for requests for funding for resources which would not normally be funded by departmental budgets. Decisions on the allocation of funding took place during a FOSDA committee meeting (3[rd] July 2019). The allocations are listed below:

Lorraine Hewitt on behalf of Geography	Posters, maps & equipment to enhance the student experience	£350
Steve Jones on behalf of Maths	STEM project and classroom enhancement to enrich students' experience.	£400
Steve Dinnie on behalf of PE	Badminton racquets and tennis, rounders and cricket balls.	£450
Rob Pryke to support PE	Football coachingcourse.	£180
Joe Long On behalf of the Arts Department	Acrylic Skateboard Company project.	£414.30
Fiona Goodchild On behalf of children with sensory disorders	Fiddle toys for students with sensory needs.	£50
Madeline Thomson to support some of our disadvantaged students	Forest School equipment.	£105
Craig Axford on behalf of History	Key Stage 3 History Training Package	£350
Barry Rodgers	Sixth Form Business Project – Share Competition(loan only)	£500
Joe Long	Badge maker for Acrylic Skateboard Club	£140
Don Phipps	Replacement cookers for Food Tech classrooms	£974.86
Maths Teachers	Calculators to lend during lessons to children who need them.	£425.45
Science Teachers	Practical lesson equipment.	£318
English Department	Posters to revampclassrooms.	£294
	Total:	£4951.61

Garden Supplies

The grounds at SDCC were identified as needing a facelift and alongside this one donation was made explicitly to enable work on the gardens to take place. From this funding plants and timber paint were bought.

FOSDA Equipment

Coffee cups were bought in order to sell drinks at various concerts, dance shows, etc. in return for donations from parents in aid of FOSDA. The money raised at the Body Language Festival (£152) offset this outlay.

Trustees’ Annual Report for the period

From: 14[th] May 2019 Period start date To: 31[st] August 2020 Period end date

Charity name: Friends of South Dartmoor Association (FOSDA)

Charity registration number: 1183395

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of pupils in of South Dartmoor Community College in particular by: 1) Developing effective relationships between the staff, parents and others associated with the College 2) Engaging in activities or providing facilities or equipment which support the College and advance the education of the pupils.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities have been fund-raising, providing volunteers for events taking place at schools (e.g. serving refreshments) and working parties to improve the physical environment of the school (e.g. gardening and tidying up of the grounds).
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Association’s aims and objectives and in planning future activities. FOSDA is a group of parents and staff volunteers. This group raises money for the school to enhance the school experience for all students.

FOSDA holds regular committee meetings where staff, parents and others associated with the school are always welcome to participate.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	FOSDA was initiated in December 2018 and fund-raising and parental donations between this time and the start of the period covered by this annual return generated £912. The organisation received its approval as a Charity from the Charities’ Commission on 14thMay 2019. During the period of this annual return £11,480 was raised which represented a significant effort in terms of fund-raising events and successful applications for grants (especially as fundraising events ceased following the COVID pandemic). Through these funds, the security of the Beehive project which provides breakfasts for students who would otherwise not eat before school has been secured, 12 sets of equipment have been bought for students undertaking the Ten Tors challenge; and several other Teacher Resources Requests have been funded. At all times we have sought to enhance the school experience for all of SDCC’s students; to provide a positive environment for learning; and to portray SDCC as a valued part of the Ashburton (and wider catchment area’s) community.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Total payments for this year were £9,503; payments net of receipts: £1,977; cash carried forward from last year: £872; gave a final cash balance for this accounting period of: £2,849.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Association may in future set aside funds for special purposes or as reserves against future expenditure.
Amount of reserves held	Para 1.22	Nil
Reasons for holding zero reserves	Para 1.22	There is no need to hold reserves currently as no material expenses are expected without prior agreement of the committee.

Details of fund materially in deficit	Para 1.24	Not applicable.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not applicable.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The present constitution of Friend of South Dartmoor Association was approved by the Charity Commission on 14thMay 2019.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The charity is constituted as a Charitable Incorporated Organisation.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Committee shall comprise of a Chair, Deputy-Chair, Treasurer, Secretary, Deputy-Secretary, three members of the teaching staff employed at the School, and any parents who wish to attend committee meetings. There shall be three Trustees drawn from the Committee listed above. The Committee shall be elected at the AGM and shall hold office until the next AGM. Nominations for election to the Committee may be made by one member and seconded by another.

Reference and Administrative details

Charity name	Friends of South Dartmoor Association (FOSDA)
Other name the charity uses	None
Registered charity number	1183395
Charity’s principal address	South Dartmoor Community College, Balland Lane, Ashburton Devon TQ13 7EW

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Helen Lockett	Chair	14thMay 2019 – 20th October 2020
Susanne Smith	Secretary	14thMay2019 – ongoing
Louise Ogley	Treasurer	14thMay2019 – ongoing
Mary-Anne Course	Deputy-Secretary	20thOctober 2020 - ongoing

– Corporate trustees names of the directors at the date the report was approved

Director name Not applicable

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Not applicable

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Susanne Smith Position (e.g. Secretary, Secretary Chair, etc.) Date 29th June 2021