2024-06-30-accounts

Trustees’ Annual Report for the period: July 2020 to June 2021 Charity name: WOOLWICH AND GREENWICH LIONS CLUB (CIO) Charity registration number: 1183377 Author: Chandra Kumar, Chair of Trustees Objectives and Activities

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Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Woolwich & Greenwich Lions Club was formed on 16thDec 1975 within Distt MD105SE
		in the UK as part of Lions Clubs International a
		voluntary service organisation with HQ in
		Illinois, USA. The aim being to help, support
		and guide local clubs to serve their local
		communities. Clubs are chartered as separate
		entities but have links to other clubs in their
		Zone, to their District in the South East of
		England, the Multiple District of the UK and to
		Lions Clubs International. Linkages with other
		Lions Clubs and the Lions Clubs structures
		provides a vehicle for the exchange of ideas
		and through co-operation the clubs work
		together to help on national and international
		charitable projects.
		Club is a voluntary organisation which exists to
		help the local community and support, as it
		sees fit, Lions Clubs’ national and international
		projects. The administration of the Club is
		wholly financed by its members. All time to
		organise activities to raise funds and provide
		community service is given freely by the
		members and friends of the Lions club, for no
		payment or reward. This is the Club’s 44tht
		year as part of Lions Clubs International and of
		serving Lions International initiatives and the
		local community.
Summary of the main activities in relation to those		The objectives of the Club are to:
purposes for the public benefit, in particular, the activities, projects or services	Para 1.17 and	-create and foster a spirit of understanding among the peoples of the world;
identified in the accounts.	1.19
		-promote the principles of good government
		and good citizenship;
		-take an active interest in the civic, cultural,
		social and moral welfare of the community;
		-unite the clubs in the bonds of friendship, good
		fellowship and mutual understanding;
		-provide a forum for the open discussion of
		matters of public interest; provided, however,
		that partisan politics and sectarian religion shall
		not be debated by club members;
		-encourage service-minded people to serve
		their community without personal financial
		reward, and to encourage efficiency and
		promote high ethical standards in commerce,
		~~industry professions public works and private~~

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
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Policy on grant making	Para 1.38	Donations and grants are considered in accordance with the Lions Club CIO's Grant Making Policy. All financial expenditures and donations are individually approved by a majority of the Trustees, subject to there being a quorum of at least three trustees present to vote. The Charity Chairman, the Lion President, having a casting vote.
Policy on social investment including program related investment	Para 1.38	None required
Contribution made by volunteers	Para 1.38	Club members paid an annual subscription of £75, paid yearly. These subscriptions, and fund raising social events for members, pay for the administration of the charity and the members’ dues which are paid on to support Lions District, Lions Multiple District and Lions Club International administration and for the administration of the Club. These monies, relating to the administration of the club, are held entirely separately from the charitable and charity fund-raising monies in the “Administration" bank account. This Administration fund pays for the administration and day to day running of the Lions Club,
Other

Achievements and Performance

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Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Trustees approved a number of grants to local organisations and individuals based on recommendations from the Community Services Committee / Club members. W&G Lions made significant financial donations throughout the year to local good causes, Lions national and International initiatives. As the funds of the charity are mainly raised within the community an attempt is made to ensure that the majority of the grants given out are made to good causes

locally and internationally .. Donations made to: Bexley and Greenwich Hospice £1500, India Eye Camp led by Lion Manjit at Hohiarpur, India,£1300: Welfare Childrens Home £200 thru LS Chandra in Delhi;Food bank in Greenwich thru Lions Debo and Surinder £440; Tiger Ward at the QEH thru Lion Ravi £463; LIBRA £1000; LCIF £1500; Greenwich Winter Night Shelter(GWNS) £650; Borehole Project Kenya thru Bexley & Sidcup LC £250. These made a significant impact in the infrastructure and the services provided by them.

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	Some or all of the objectives were achieved as summarised above.
Performance of fundraising activities against objectives set	Para 1.41	Performance criteria in performance of fund raising were not met to our required level but members have strenuously worked towards achieving them against the objectives.
Investment performance against objectives	Para 1.41	No investments made
Other		None

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The financial accounts of the Woolwich & Greenwich Lions Club CIO for the year ended 30th June 2024 are not attached to this report. Due to non submission to the club. Delay is expected and will be resolved soon with another meeting of trustees when accounts will finally be approved.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Charity operates on the fact that it only dispenses grants / donations within the limit of its funds at any given time. However the Charity looks to maintain a minimum balance in its reserve account of £500 notionally, to pre pay for fundraising initiatives and to cover any urgent needs or requests for financial grants /

		donations.
Amount of reserves held	Para 1.22	£2128 as of June 2024
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Charity relies entirely on the members, partners and friends of W&G Lions Club for its income. The Club undertakes a variety of fund- raising activities throughout the year, be it social events, walks and runs, rag collection etc
Investment policy and objectives including any social investment policy adopted	Para 1.46	None required
A description of the principal risks facing the charity	Para 1.46	Not having property interests or employees, the Charity’s exposure to risk is minimal.. The Trustees are covered by the Trustees’ indemnity element of the Lions Multiple District Insurance policy up to £5million. Due diligence in checking the insurance details of any organisation employed at events is essential. The main perceived risk is insolvency. This is addressed by the trustees ensuring that grants / donations do not exceed the available funds held by the Charity at any given time. The Risk Policy of the Charity is subject to annual review
Other		None

Structure, Governance and Management

Description of charity’s trusts:		Not a trust _ hence N/A
Type of governing document (trust deed, royal charter)	Para 1.25	N/A
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g.	Para 1.25	Trustee appointments by nomination and invitation with subsequent approval by the trustees and club

election to post or name of any person or body entitled to appoint one or more trustees

officers.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Meetings and documentation primarily. In accordance with the Constitution, the Charitable Incorporated Organisation is managed by up to four Trustees who are, ex- officio, the Club President, Secretary and Treasurer& the Membership Chairman, plus up to a further one elected Trustee, thereby making a total of five Trustees. The Trustees are elected at the same time as the Lions Club Officers by the members of the Lions Club at the charity's AGM in June or soon thereafter each year. They take office on 1stJuly. Trustees are made aware of their roles and responsibilities and are provided with copies of the Charity Commission guidance CC3 "The Essential Trustee". Trustees are also encouraged to attend the Lions District 105SE Spring Forum and various other training seminars where guidance is given on the role of Trustees. On appointment / election each year, each trustee is required to complete and sign a Declaration of Eligibility to serve as a Trustee. This Declaration takes into account the Charity Commission definitions of exclusions of trustees. .
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	As per the MD 105SE directives and the LIONS CLUB INTERNATIONAL constitution.
Other

Reference and Administrative details

Charity name	WOOLWICH AND GREENWICH LIONS CLUB (CIO)
Other name the charity uses	NONE
Registered charity number	1183377
Charity’s principal address	The Charity has no registered permanent address but post can be

received at The Glyndon community Centre, Raglan Rd, London SE18 7LB, the meeting place. The Lions Club Secretary acts as the focal Point for correspondence with Charity commission at his home address: 119 Faraday Av Sidcup DA14 4JE UK

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7	Trustee name	Office (if any)	Dates acted if not for wholeyear		Name of person (or body) entitled to appoint trustee (if any)
	Ashok Sharma	Club President& DO			As Chair of Trustees
	Ravi Vaid	Secretary			As Trustee
	Upkar Chana	Treasurer			As Trustee
	Debo Kalley	1stVP & DO			As Trustee
	Chandra Kumar	District officer			As Trustee
	Gurcharan Chhatwal	Member	2024-27		As Trustee
	Surinder Saggu				As Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None None None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser None Name of chief executive or names of senior staff members (Optional information)

None

Exemptions from disclosure

Reason for non-disclosure of key personnel details None

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed digitally on behalf of the charity W & G LC (CIO)

Signature(s) Full name(s) Chandra Kumar Position (eg Secretary, trustee Chair, etc) Date 20/04/2025 Signature(s) Ashok kumar sharma Full name(s) Position (eg Secretary, President Chair, etc) Signature(s) Full name(s) Upkar Chana

Position (e.g. Secretary, Treasurer Chair, etc)

Signature(s) Full name(s) Debo kalley Position (eg Secretary, 1[st] VP Chair, etc) Signature(s) Full name(s) Gurcharan Chhatwal Position (eg Secretary, Member Trustee Chair, etc)