**Trustees’ Annual Report for the period: July 2020 to June 2021**
## **Charity name: WOOLWICH AND GREENWICH LIONS CLUB (CIO) Charity registration number: 1183377 Author: Chandra Kumar, Chair of Trustees Objectives and Activities**
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SORP
referenc
e
Summary of the purposes Para
1.17 The Woolwich & Greenwich Lions Club
of the charity as set out
was formed on 16 [th] Dec 1975 within Distt
in its governing
document MD105SE in the UK as part of Lions Clubs
International a voluntary service
organisation with HQ in Illinois, USA. The
aim being to help, support and guide
local clubs to serve their local
communities. Clubs are chartered as
separate entities but have links to other
clubs in their Zone, to their District in the
South East of England, the Multiple
District of the UK and to Lions Clubs
International. Linkages with other Lions
Clubs and the Lions Clubs structures
provides a vehicle for the exchange of
ideas and through co-operation the clubs
work together to help on national and
international charitable projects.
Club is a voluntary organisation which
exists to help the local community and
support, as it sees fit, Lions Clubs’
national and international projects. The
administration of the Club is wholly
financed by its members. All time to
organise activities to raise funds and
provide community service is given freely
by the members and friends of the Lions
club, for no payment or reward. This is
the Club’s 44th [t] year as part of Lions
Clubs International and of serving Lions
International initiatives and the local
community.
Summary of the main
The objectives of the Club are to:
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activities in relation to
those purposes for the
public benefit, in Para
1.17 -create and foster a spirit of
particular, the activities,
projects or services and 1.19 understanding among the peoples of the
identified in the world;
accounts.
-promote the principles of good
government and good citizenship;
-take an active interest in the civic,
cultural, social and moral welfare of the
community;
-unite the clubs in the bonds of
friendship, good fellowship and mutual
understanding;
-provide a forum for the open discussion
of matters of public interest; provided,
however, that partisan politics and
sectarian religion shall not be debated by
club members;
-encourage service-minded people to
serve their community without personal
financial reward, and to encourage
efficiency and promote high ethical
standards in commerce, industry,
professions, public works and private
endeavours.
Statement confirming Para
1.18
whether the trustees Yes, the trustees have adhered to the charity
have had regard to the commission guidelines on public benefit.
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP
referenc
e
Donations and grants are considered in
Policy on grant making Para accordance with the Lions Club CIO's
1.38 Grant Making Policy. All financial
expenditures and donations are
individually approved by a majority of the
Trustees, subject to there being a quorum
of at least three trustees present to vote.
The Charity Chairman, the Lion President,
having a casting vote.
Policy on social
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investment including Para None required
1.38
program related
investment
Contribution made by
Club members paid an annual
volunteers Para
1.38 subscription of £70, paid yearly. These
subscriptions, and fund raising social
events for members, pay for the
administration of the charity and the
members’ dues which are paid on to
support Lions District, Lions Multiple
District and Lions Club International
administration and for the administration
of the Club. These monies, relating to
the administration of the club, are held
entirely separately from the charitable
and charity fund-raising monies in the
“Administration" bank account. This
Administration fund pays for the
administration and day to day running of
the Lions Club,
Other
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## **Achievements and Performance**
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SORP
referenc
e
The Trustees approved a number of
Summary of the main grants to local organisations and
achievements of the
individuals based on recommendations
charity, identifying the
difference the charity’s Para 1.20 from the Community Services Committee
work has made to the / Club members.
circumstances of its
beneficiaries and any W&G Lions made significant financial
wider benefits to society
donations throughout the year to local
as a whole.
good causes, Lions national and
International initiatives. As the funds of
the charity are mainly raised within the
community an attempt is made to ensure
that the majority of the grants given out
are made to good causes locally and
internationally ..
Donations made to: Bexley and
Greenwich Hospice £1500, India Eye
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**Camp led by Late Lion Kalsi £1000, Jullunder India orphanage £347 thru Lion Verma, Kanthi Kiran Hostel £200 India thru Lion Yasmine in Hyderabad India, Welfare Childrens Home £200 thru LS Chandra in Delhi, and GOSH (Gt Ormand St Hosp, London) £701 thru Lion Verma. These made a significant impact in the infrastructure and the services provided by them.**
## **Additional information (optional)**
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You may choose to include further statements where relevant about:
Achievements against Some or all of the objectives were achieved
objectives set as summarised above.
Para
1.41
Performance of Performance criteria in performance of fund
fundraising activities raising were not met to our required level but
against objectives set members have strenuously worked towards
Para achieving them against the objectives.
1.41
Investment performance
against objectives No investments made
Para
1.41
Other None
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## **Financial Review**
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Review of the charity’s financial position at the Para 1.21 The financial accounts of the Woolwich & Greenwich Lions Club CIO for the year
end of the period ended 30th June 2020 are not attached
to this report. Due to non submission to
the club. Delay is expected and will be
resolved soon with another meeting of
trustees when accounts will finally be
approved.
Statement explaining the Para Charity operates on the fact that it only
1.22
policy for holding
dispenses grants / donations within the
reserves stating why they
are held limit of its funds at any given time.
However the Charity looks to maintain a
minimum balance in its reserve account
of £500 notionally, to pre pay for
fundraising initiatives and to cover any
urgent needs or requests for financial
grants / donations.
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Amount of reserves held Para £2093 as of June 2021
1.22
Reasons for holding zero Para
1.22
reserves N/A
Details of fund materially Para
1.24
in deficit None
Explanation of any Para
1.23
uncertainties about the None
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The Charity relies entirely on the
The charity’s principal
sources of funds members, partners and friends of W&G
(including any Para Lions Club for its income. The Club
1.47
fundraising) undertakes a variety of fund-raising
activities throughout the year, be it social
events, walks and runs, rag collection etc
Investment policy and
objectives including any None required
social investment policy
adopted Para
1.46
Not having property interests or
employees, the Charity’s exposure to risk
A description of the Para
1.46 is minimal.. The Trustees are covered by
principal risks facing the
charity the Trustees’ indemnity element of the
Lions Multiple District Insurance policy up
to £5million. Due diligence in checking
the insurance details of any organisation
employed at events is essential.
The main perceived risk is insolvency.
This is addressed by the trustees
ensuring that grants / donations do not
exceed the available funds held by the
Charity at any given time. The Risk Policy
of the Charity is subject to annual review
Other None
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## **Structure, Governance and Management**
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Description of charity’s Not a trust _ hence N/A
trusts:
Type of governing Para N/A
1.25
document
(trust deed, royal
charter)
How is the charity Para
1.25
constituted? CIO
(e.g unincorporated
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association, CIO)
Trustee selection Para
1.25
methods including details Trustee appointments by nomination and
of any constitutional invitation with subsequent approval by the
provisions e.g. election to trustees and club officers.
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
Policies and procedures Meetings and documentation primarily.
adopted for the induction
In accordance with the Constitution, the
and training of trustees
Para Charitable Incorporated Organisation is
1.51
managed by up to four Trustees who are,
ex-officio, the Club President, Secretary
and Treasurer& the Membership
Chairman, plus up to a further one
elected Trustee, thereby making a total of
five Trustees. The Trustees are elected at
the same time as the Lions Club Officers
by the members of the Lions Club at the
charity's AGM in June or soon thereafter
each year. They take office on 1 [st] July.
Trustees are made aware of their roles
and responsibilities and are provided with
copies of the Charity Commission
guidance CC3 "The Essential Trustee".
Trustees are also encouraged to attend
the Lions District 105SE Spring Forum
and various other training seminars
where guidance is given on the role of
Trustees. On appointment / election each
year, each trustee is required to complete
and sign a Declaration of Eligibility to
serve as a Trustee. This Declaration
takes into account the Charity
Commission definitions of exclusions of
trustees.
.
The charity’s As per the MD 105SE directives and the
organisational structure LIONS CLUB INTERNATIONAL constitution.
and any wider network
with which the charity Para
1.51
works
Other
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## **Reference and Administrative details**
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Charity name WOOLWICH AND GREENWICH LIONS CLUB (CIO)
Other name the charity NONE
uses
Registered charity 1183377
number
Charity’s principal
The Charity has no registered
address
permanent address but post can be
received at The Glyndon community Centre,
Raglan Rd, London SE18 7LB, the meeting
place.
The Lions Club Secretary acts as the focal
Point for correspondence with
Charity commission at his home address:
46 Kings Av, Bromley, Kent, BR! 4HW
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not
Trustee name Office (if any) entitled to appoint trustee
for whole year
(if any)
Ashok Sharma Club President As Chair of Trustees
1
Chandra Kumar Secretary & As Trustee
2
Chair(Admin)
3 Upkar Chana Treasurer As Trustee
4 Sarita Gupta 2 [nd] Vice President As Trustee
Gurcharan Member 2019-20 As Trustee
5
Chhatwal
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Corporate trustees – names of the directors at the date the report was approved **Director name N/A**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year N/A**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity None
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Name and objects of the
charity on whose behalf None
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements
for safe custody and None
segregation of such
assets from the charity’s
own assets
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## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser None**
**Name of chief executive or names of senior staff members (Optional information)**
None
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Other optional information**
**None**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed digitally on behalf of the charity W & G LC (CIO)**
**Signature(s)**
## **Full name(s)**
Chandra Kumar
**Position (eg Secretary, Chair, etc)**
Secretary & Chair of Trustees
**Date**
08/04/2022
**Signature(s)**
## **Full name(s)**
Manjit Dogra
**Position (eg Secretary, Chair, etc)**
President
**Signature(s)**
**Full name(s)**
Upkar Chana **Position (e.g. Secretary, Chair, etc)** Treasurer
**Signature(s)**
**Full name(s)**
Debo kalley **Position (eg Secretary, Chair, etc)** LCI Coordinator & IPP
**Signature(s) Full name(s)**
Gurcharan Chhatwal
Position (eg Secretaryi Chair, etc)
Member
## **WOOLWICH AND GREENWICH LIONS CLUB (CIO)**
|**_Secretary& Chair of Trustees_**||**_President:_**|
|---|---|---|
|**_Lion Chandra Kumar_**||**_Lion Ashok Sharma_**|
|**_46 Kings Av_**||**_9 Wren Rd, Sidcup_**|
|**_Bromley, BR1 4HW_**||**_Kent, DA14 4LY_**|
|**_Tel: 07872986757(m)_**||**_Tel: 07814417420(m)_**|
|**_0208 460 8237(h)_**||**_01474328888 (w_**)|
|**_0208_** **_3097221(h)_**|||
|**CONSOLIDATED ACCOUNTS**|**YEAR: 2020– 2021**||
|**SUMMARISING ACCOUNTS 1 , 2 &3.**|||
|**ACCOUNT 1: ADMIN ACCOUNT:**|**DR**|**CR**|
|**BALANCE as at 30th June 2020**||**5817.31**|
|**INCOME:**|||
|**Membership Fee**|||
|**1496.00**|||
|**Donations Received**||**1566.00**|
|||**8879.31**|
|**EXPENDITURE:**|||
|**ICO (Information comm ofice)**|||
|**Registration Fee**|**70.00**||
|**LCI : Distt & Int Dues**|**1557.59**||
|**Club Refreshment**|**85.00**||
||**-----------**||
|**ACCOUNT BALANCE as at 30th June 2021**|**-1712.59**||
|**7166.72**|||
||**------------**|**======**|
|**RECONCILING Balance as per bank**||**7166.72**|
|**Statement ACCOUNT 1: 30th June 2021**||**======**|
|**ACCOUNT 2: CHARITY ACCOUNT:**|||
|**BALANCE as at 30th June 2020**||**5180.06**|
|**INCOME**||**11374.01**|
|||**-----------**|
|**_NETT TOTAL INCOME (_ ****_As declared to Charity Commission)_**|||
|**16554.07**|||
|**_TOTAL EXPENDITURE (As declared to Charity Commission)_**
||**-8601.56**|
||**-------------**|**-----------**|
|||**7952.51**|
|**ACCOUNT BALANCE as at 30th June 2021**||**======**|
|**RECONCILING BALANCE as per bank statement: ACCOUNT 2: 30th Jun**||**2021**|
|**7952.51**|||
|||**======**|
|**ACCOUNT No 3: RESERVE ACCOUNT**|||
|**BALANCE AS AT 30TH June 2020**||**2093.29**|
|**Interest**||**0.24**|
**Registered Address: Glyndon Community Centre, Raglan Road, London SE18 7LB.Tel: 0208 855 9981 England & Wales Registered Charity No: 1183377 Email: woolwichandgreenwichlionsclub@gmail.com Bank: BARCLAYS: Accounts:1. Admin: 53330001: 2.Charity: 23991601**
**1.**
**----------2093.53 ======**
**ACCOUNT BALANCE as at 30[th] June 2021**
**RECONCILING BALANCE as per bank statement: ACCOUNT 3: 30th June 2021 2093.53**
**======**
**====================================================================== ===================== NOTES: Profit & Loss Account prepared by Lion Treasurer Upkar Chana Consolidated Accounts Prepared by Lion Chandra Kumar – Secretary Accounts Audited by Mrs Renu Kumar FCCA Dated 13[th] Feb 2022: E&OE. Detailed Income & Expenditure accounts available on request.**
**Registered Address: Glyndon Community Centre, Raglan Road, London SE18 7LB.Tel: 0208 855 9981 England & Wales Registered Charity No: 1183377 Email: woolwichandgreenwichlionsclub@gmail.com Bank: BARCLAYS: Accounts:1. Admin: 53330001: 2.Charity: 23991601**
**1.**