2022-12-31-accounts - Alcester War Memorial Town Hall CIO

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REGISTERED COMPANY NUMBER: CE017461 (England and Wales) REGISTERED CHARITY NUMBER: 1183360

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST DECEMBER 2022

FOR

ALCESTER WAR MEMORIAL TOWN HALL CIO

Vinings Limited Chartered Certified Accountants Grafton House Bulls Head Yard Alcester Warwickshire B49 5BX

ALCESTER WAR MEMORIAL TOWN HALL CIO

CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31st December 2022

		Page
Report of the Trustees	1	to	2
Statement of Financial Activities		3
Balance Sheet		4
Notes to the Financial Statements	5	to	9
Detailed Statement of Financial Activities	10	to	11

ALCESTER WAR MEMORIAL TOWN HALL CIO

REPORT OF THE TRUSTEES for the Year Ended 31st December 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objective of the charity is to fund the maintenance of the Grade 1 listed building by letting, fundraising and obtaining available grants.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Transfer of funds from the old charity to the CIO was completed by the end of the 2022 year. Hiring of the hall has increased this year and this continues to be the main source of income. Fundraising included a Jazz Brunch but Heritage Open Days had to be cancelled due to the death of Queen Elizabeth II.

RESERVES POLICY

The trustees will set aside £55,000 in a designated separate bank account for repair work arising from a potential emergency where funds would be needed at short notice without sufficient time to arrange from other external sources. This mirrors the policy maintained by the original charity.

Financial performance

Hire income increased to £10,540 during the year following the end of Covid 19 restrictions. Fund raising decreased to £113. With grants of £3,567, total income amounted to £14,220, up from £10,819. Essential repairs to the back stairs were carried out at a cost of £11,036, covered by grants and donation. During the year the front lobby was redecorated and a new cooker installed in the downstairs kitchen at a cost of £1,332. Other repairs meant income exceeded expenditure by £46.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a charitable incorporated organisation.

Recruitment and appointment of new trustees

The management committee is elected and co-opted as trustees from a selection of the townspeople and representatives from groups using the Town Hall on a regular basis.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

CE017461 (England and Wales)

Registered Charity number

1183360

Registered office

25 Rope Walk Alcester Warwickshire B49 5DD

Page 1

ALCESTER WAR MEMORIAL TOWN HALL CIO

REPORT OF THE TRUSTEES for the Year Ended 31st December 2022

Trustees

Dr S Juned M L K Venables D Cooke N Dearling D Henderson J Mattocks (resigned 18.10.2022) G M Forman M J Clark (resigned 18.10.2022) V P Blake M D Dean J Ross (resigned 18.10.2022) Ms C Tolman D Woodhams (resigned 27.7.2022) Mrs K M Blake I Greig S Brown (resigned 8.10.2022) N Noakes (appointed 20.1.2022) (resigned 8.10.2022) Mrs K Foster (resigned 18.10.2022) T Forman (appointed 18.10.2022) Mrs C Dearling (appointed 18.10.2022) M Burden (appointed 8.10.2022) M Littler (appointed 27.7.2022)

Company Secretary

FUNDS HELD AS CUSTODIAN FOR OTHERS

The charity does not hold such funds.

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ G M Forman - Trustee

Page 2

ALCESTER WAR MEMORIAL TOWN HALL CIO

STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31st December 2022

				31.12.22	31.12.21
		Unrestricted	Restricted	Total	Total
		fund	fund	funds	funds
	Notes	£	£	£	£
INCOME AND ENDOWMENTS FROM
Donations and legacies		3,567	-	3,567	560
Other trading activities	2	10,653	-	10,653	10,259
Other income		43,932	-	43,932	50,548
Total		58,152	-	58,152	61,367
EXPENDITURE ON
Charitable activities
Charitable		13,330	-	13,330	13,331
Other		844	-	844	427
Total		14,174	-	14,174	13,758
NET INCOME		43,978	-	43,978	47,609
RECONCILIATION OF FUNDS
Total funds brought forward		57,864	-	57,864	10,255
TOTAL FUNDS CARRIED FORWARD		101,842	-	101,842	57,864

The notes form part of these financial statements

Page 3

ALCESTER WAR MEMORIAL TOWN HALL CIO

BALANCE SHEET 31st December 2022

Unrestricted Restricted fund fund Notes £ £ FIXED ASSETS Tangible assets 6 6,617 - CURRENT ASSETS Debtors 7 2,111 - Cash at bank 97,547 - 99,658 - CREDITORS Amounts falling due within one year 8 (4,433) - NET CURRENT ASSETS 95,225 - TOTAL ASSETS LESS CURRENT LIABILITIES 101,842 - NET ASSETS 101,842 - FUNDS 9 Unrestricted funds TOTAL FUNDS	31.12.22 Total funds £ 6,617 2,111 97,547 99,658 (4,433) 95,225 101,842 101,842 101,842 101,842	31.12.21 Total funds £ 2,687 8,986 48,286 57,272 (2,095) 55,177 57,864 57,864 57,864 57,864

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st December 2022.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st December 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. V P Blake - Trustee

The notes form part of these financial statements

Page 4

ALCESTER WAR MEMORIAL TOWN HALL CIO

NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31st December 2022

1. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

TANGIBLE FIXED ASSETS

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings	- 10% on reducing balance
Equipment	- 15% on reducing balance

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. OTHER TRADING ACTIVITIES

OTHER TRADING ACTIVITIES
	31.12.22	31.12.21
	£	£
Fundraising events	113	168
Letting income	10,540	10,091
	10,653	10,259

Page 5

continued...

ALCESTER WAR MEMORIAL TOWN HALL CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31st December 2022

3. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

	31.12.22	31.12.21
	£	£
Depreciation - owned assets	843	427

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st December 2022 nor for the year ended 31st December 2021.

TRUSTEES' EXPENSES

Trustee expenses were reimbursed as follows:

V Blake - £5.49 (2021 - £37.95) N Dearling - £47.23 ( 2021 - £40.10) M Clark - £163.25 (2021 - £nil) I Greig - £17.35 (2021 - £nil)

5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 560 - Other trading activities 10,259 - Other income 50,548 - Total 61,367 - EXPENDITURE ON Charitable activities Charitable 13,331 - Other 427 - Total 13,758 - NET INCOME 47,609 - RECONCILIATION OF FUNDS Total funds brought forward 10,255 - TOTAL FUNDS CARRIED FORWARD 57,864 -	Total funds £ 560 10,259 50,548
	61,367
	13,331 427
	13,758
	47,609 10,255
	57,864

Page 6

continued...

ALCESTER WAR MEMORIAL TOWN HALL CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31st December 2022

6. TANGIBLE FIXED ASSETS

6.	TANGIBLE FIXED ASSETS
		Fixtures
		and
		fittings	Equipment	Totals
		£	£	£
	COST
	At 1st January 2022	817	2,297	3,114
	Additions	-	4,773	4,773
	At 31st December 2022	817	7,070	7,887
	DEPRECIATION
	At 1st January 2022	82	345	427
	Charge for year	73	770	843
	At 31st December 2022	155	1,115	1,270
	NET BOOK VALUE
	At 31st December 2022	662	5,955	6,617
	At 31st December 2021	735	1,952	2,687
7.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
			31.12.22	31.12.21
			£	£
	Trade debtors		1,340	4,505
	Prepayments		771	4,481
			2,111	8,986
8.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
			31.12.22	31.12.21
			£	£
	Trade creditors		2	-
	Other creditors		75	50
	Accruals and deferred income		3,555	1,445
	Accrued expenses		801	600
			4,433	2,095
9.	MOVEMENT IN FUNDS
			Net
			movement	At
		At 1.1.22	in funds	31.12.22
		£	£	£
	Unrestricted funds
	General fund	57,864	43,978	101,842
	TOTAL FUNDS	57,864	43,978	101,842

continued...

Page 7

ALCESTER WAR MEMORIAL TOWN HALL CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31st December 2022

9. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

	Incoming	Resources	Movement
	resources	expended	in funds
	£	£	£
Unrestricted funds
General fund	58,152	(14,174)	43,978
TOTAL FUNDS	58,152	(14,174)	43,978

Comparatives for movement in funds

		Net
		movement	At
	At 1.1.21	in funds	31.12.21
	£	£	£
Unrestricted funds
General fund	10,255	47,609	57,864
TOTAL FUNDS	10,255	47,609	57,864

Comparative net movement in funds, included in the above are as follows:

	Incoming	Resources	Movement
	resources	expended	in funds
	£	£	£
Unrestricted funds
General fund	61,367	(13,758)	47,609
TOTAL FUNDS	61,367	(13,758)	47,609

A current year 12 months and prior year 12 months combined position is as follows:

		Net
		movement	At
	At 1.1.21	in funds	31.12.22
	£	£	£
Unrestricted funds
General fund	10,255	91,587	101,842
TOTAL FUNDS	10,255	91,587	101,842

continued...

Page 8

ALCESTER WAR MEMORIAL TOWN HALL CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31st December 2022

9. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

	Incoming	Resources	Movement
	resources	expended	in funds
	£	£	£
Unrestricted funds
General fund	119,519	(27,932)	91,587
TOTAL FUNDS	119,519	(27,932)	91,587

10. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st December 2022.

Page 9

ALCESTER WAR MEMORIAL TOWN HALL CIO

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31st December 2022

	31.12.22	31.12.21
	£	£
INCOME AND ENDOWMENTS
Donations and legacies
Donations	-	560
Grants	3,567	-
	3,567	560
Other trading activities
Fundraising events	113	168
Letting income	10,540	10,091
	10,653	10,259
Other income
Transfer from old charity number 503810	43,932	50,548
Total incoming resources	58,152	61,367
EXPENDITURE
Charitable activities
Wages	1,568	948
Rates and water	447	630
Insurance	1,800	1,723
Light and heat	2,756	1,917
Postage and stationery	-	216
Advertising	303	173
Sundries	-	90
Licences and subscriptions	301	297
Cleaning	669	400
Repairs and maintenance	3,950	5,879
	11,794	12,273
Other
Fixtures and fittings	74	82
Equipment	770	345
	844	427
Support costs
Governance costs
Accountancy fees	558	504
Legal fees	-	554
Professional fees	978	-
	1,536	1,058

This page does not form part of the statutory financial statements

Page 10

ALCESTER WAR MEMORIAL TOWN HALL CIO

	DETAILED STATEMENT OF FINANCIAL ACTIVITIES
	for the Year Ended 31st December 2022
		31.12.22	31.12.21
		£	£
Total resources expended		14,174	13,758
Net income		43,978	47,609

This page does not form part of the statutory financial statements

Page 11