REGISTERED COMPANY NUMBER: CE017461 (England and Wales) REGISTERED CHARITY NUMBER: 1183360
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST DECEMBER 2021
FOR
ALCESTER WAR MEMORIAL TOWN HALL CIO
Vinings Limited Chartered Certified Accountants Grafton House Bulls Head Yard Alcester Warwickshire B49 5BX
ALCESTER WAR MEMORIAL TOWN HALL CIO
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31st December 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Statement of Financial Activities | 3 | ||
| Balance Sheet | 4 | ||
| Notes to the Financial Statements | 5 | to | 8 |
| Detailed Statement of Financial Activities | 9 |
ALCESTER WAR MEMORIAL TOWN HALL CIO
REPORT OF THE TRUSTEES for the Year Ended 31st December 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
Objectives and aims
The objective of the charity is to fund the maintenance of the Grade 11 listed building by letting, fundraising and obtaining available grants.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The CIO commenced the management and running of the Town Hall on 1 January 2021. The year has been difficult due to the ongoing Covid restriction imposed on venues. It is hoped that now restrictions have been lifted, hiring and fundraising can return to pre-pandemic levels. The original charity has continued to pass over its funds during the 2020/21 year, and this will be completed during 2022.
RESERVES POLICY
The trustees intend to set aside £55,000 for repair work arising from a potential emergency where funds would be needed at short notice without sufficient time to arrange from other external sources. This mirrors the policy maintained by the original charity.
Financial performance
In the year hire income remained at a low level of £10,091 due to the ongoing Covid 19 restrictions. These also reduced the ability to fundraise and only £168 was raised in the year. A total of £50,548 was received from the original charity, further funds will follow in 2022 as it winds down.
During the year a hearing loop was installed at a cost of £1,771 and the curtains in the Bailiffs' Hall were replaced at a cost of £4,130.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a charitable incorporated organisation.
Recruitment and appointment of new trustees
The management committee is elected and co-opted as trustees from a selection of the townspeople and representatives from groups using the Town Hall on a regular basis.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
CE017461 (England and Wales)
Registered Charity number
1183360
Registered office
25 Rope Walk Alcester Warwickshire B49 5DD
Page 1
ALCESTER WAR MEMORIAL TOWN HALL CIO
REPORT OF THE TRUSTEES for the Year Ended 31st December 2021
Trustees
Dr S Juned M L K Venables (appointed 7.10.2021) D Cooke N Dearling D Henderson J Mattocks G M Forman M J Clark V P Blake M D Dean J Ross Ms C Tolman D Woodhams Mrs K M Blake I Greig S Brown N Noakes (appointed 20.1.2022) Mrs K Foster
Company Secretary
FUNDS HELD AS CUSTODIAN FOR OTHERS
The charity does not hold such funds.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ G M Forman - Trustee
Page 2
ALCESTER WAR MEMORIAL TOWN HALL CIO
STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31st December 2021
| 31.12.21 | 31.12.20 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 560 | - | 560 | - | |
| Other trading activities | 2 | 10,259 | - | 10,259 | 255 |
| Other income | 50,548 | - | 50,548 | 10,000 | |
| Total | 61,367 | - | 61,367 | 10,255 | |
| EXPENDITURE ON | |||||
| Charitable activities | |||||
| Charitable | 13,331 | - | 13,331 | - | |
| Other | 427 | - | 427 | - | |
| Total | 13,758 | - | 13,758 | - | |
| NET INCOME | 47,609 | - | 47,609 | 10,255 | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 10,255 | - | 10,255 | - | |
| TOTAL FUNDS CARRIED FORWARD | 57,864 | - | 57,864 | 10,255 |
The notes form part of these financial statements
Page 3
ALCESTER WAR MEMORIAL TOWN HALL CIO
BALANCE SHEET 31st December 2021
| 31.12.21 | 31.12.20 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 6 | 2,687 | - | 2,687 | - |
| CURRENT ASSETS | |||||
| Debtors | 7 | 8,986 | - | 8,986 | - |
| Cash at bank | 48,286 | - | 48,286 | 10,255 | |
| 57,272 | - | 57,272 | 10,255 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 8 | (2,095) | - | (2,095) | - |
| NET CURRENT ASSETS | 55,177 | - | 55,177 | 10,255 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 57,864 | - | 57,864 | 10,255 | |
| NET ASSETS | 57,864 | - | 57,864 | 10,255 | |
| FUNDS | 9 | ||||
| Unrestricted funds | 57,864 | 10,255 | |||
| TOTAL FUNDS | 57,864 | 10,255 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st December 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st December 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. V P Blake - Trustee
The notes form part of these financial statements
Page 4
ALCESTER WAR MEMORIAL TOWN HALL CIO
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31st December 2021
1. ACCOUNTING POLICIES
BASIS OF PREPARING THE FINANCIAL STATEMENTS
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
INCOME
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
EXPENDITURE
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
TANGIBLE FIXED ASSETS
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Fixtures and fittings | - 10% on reducing balance |
|---|---|
| Equipment | - 15% on reducing balance |
TAXATION
The charity is exempt from corporation tax on its charitable activities.
FUND ACCOUNTING
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 31.12.21 | 31.12.20 | |
| £ | £ | |
| Fundraising events | 168 | - |
| Letting income | 10,091 | 255 |
| 10,259 | 255 |
Page 5
continued...
ALCESTER WAR MEMORIAL TOWN HALL CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31st December 2021
3. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 31.12.21 | 31.12.20 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 427 | - |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st December 2021 nor for the year ended 31st December 2020.
TRUSTEES' EXPENSES
Trustee expenses were reimbursed as follows:
V Blake - £37.95 N Dearling - £40.10
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | Restricted | Total | ||
|---|---|---|---|---|
| fund | fund | funds | ||
| £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||
| Other trading activities | 255 | - | 255 | |
| Other income | 10,000 | - | 10,000 | |
| Total | 10,255 | - | 10,255 | |
| NET INCOME | 10,255 | - | 10,255 | |
| TOTAL FUNDS CARRIED FORWARD | 10,255 | - | 10,255 | |
| 6. | TANGIBLE FIXED ASSETS | |||
| Fixtures | ||||
| and | ||||
| fittings | Equipment | Totals | ||
| £ | £ | £ | ||
| COST | ||||
| Additions | 817 | 2,297 | 3,114 | |
| DEPRECIATION | ||||
| Charge for year | 82 | 345 | 427 | |
| NET BOOK VALUE | ||||
| At 31st December 2021 | 735 | 1,952 | 2,687 | |
| At 31st December 2020 | - | - | - |
Page 6
continued...
ALCESTER WAR MEMORIAL TOWN HALL CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31st December 2021
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
|---|---|---|---|---|
| 31.12.21 | 31.12.20 | |||
| £ | £ | |||
| Trade debtors | 4,505 | - | ||
| Prepayments | 4,481 | - | ||
| 8,986 | - | |||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.12.21 | 31.12.20 | |||
| £ | £ | |||
| Trade creditors | 1,445 | - | ||
| Other creditors | 50 | - | ||
| Accrued expenses | 600 | - | ||
| 2,095 | - | |||
| 9. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.1.21 | in funds | 31.12.21 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 10,255 | 47,609 | 57,864 | |
| TOTAL FUNDS | 10,255 | 47,609 | 57,864 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 61,367 | (13,758) | 47,609 | |
| TOTAL FUNDS | 61,367 | (13,758) | 47,609 | |
| Comparatives for movement in funds | ||||
| Net | ||||
| movement | At | |||
| in funds | 31.12.20 | |||
| £ | £ | |||
| Unrestricted funds | ||||
| General fund | 10,255 | 10,255 | ||
| TOTAL FUNDS | 10,255 | 10,255 |
continued...
Page 7
ALCESTER WAR MEMORIAL TOWN HALL CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31st December 2021
9. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 10,255 | - | 10,255 |
| TOTAL FUNDS | 10,255 | - | 10,255 |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.1.20 | in funds | 31.12.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | - | 57,864 | 57,864 |
| TOTAL FUNDS | - | 57,864 | 57,864 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 71,622 | (13,758) | 57,864 |
| TOTAL FUNDS | 71,622 | (13,758) | 57,864 |
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st December 2021.
Page 8
ALCESTER WAR MEMORIAL TOWN HALL CIO
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31st December 2021
| 31.12.21 | 31.12.20 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 560 | - |
| Other trading activities | ||
| Fundraising events | 168 | - |
| Letting income | 10,091 | 255 |
| 10,259 | 255 | |
| Other income | ||
| Transfer from old charity number 503810 | 50,548 | 10,000 |
| Total incoming resources | 61,367 | 10,255 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 948 | - |
| Rates and water | 630 | - |
| Insurance | 1,723 | - |
| Light and heat | 1,917 | - |
| Postage and stationery | 216 | - |
| Advertising | 173 | - |
| Sundries | 90 | - |
| Licences and subscriptions | 697 | - |
| Repairs and maintenance | 5,879 | - |
| 12,273 | - | |
| Other | ||
| Fixtures and fittings | 345 | - |
| Equipment | 82 | - |
| 427 | - | |
| Support costs | ||
| Governance costs | ||
| Accountancy fees | 504 | - |
| Legal fees | 554 | - |
| 1,058 | - | |
| Total resources expended | 13,758 | - |
| Net income | 47,609 | 10,255 |
This page does not form part of the statutory financial statements
Page 9