## **Trustees’ Annual Report for the period** **From Period start date To 01.04.2020 Period end date 31.03.2021** **Charity name: Templetots Playgroup** **Charity registration number: 1183346** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The aim of the Association shall
purposes of the charity be to enhance the development,
as set out in its care and education of children
governing document under statutory school age by:
A. encouraging parents to
understand and provide for the
needs of their children
B. Providing safe, high quality
group play in which parents have
the right to take part.
C. Encouraging other charitable
activities through which parents
may help the children.
D. Furthering the aim of the
Wales Pre-school Playgroups
Association
E. Provide accommodation and
equipment and engage staff
F. Raise money for the
association’s activities.
G. Make such payments as shall
be necessary.
H. Fix and collect the fees
payable in respect of children
attending groups run by the
Association
I. Control the admission of
children to the groups run by the
association and if appropriate
require parents or carers to
withdraw them.
J Member of Early Years Wales
K. The treasurer will keep proper
accounts of the finances of the
association, each meeting the
treasurer of deputy shall present
a statement of the accounts to
the committee. Acceptance of
these accounts by the committee
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will be recorded in the minutes.
Summary of the main Para 1.17 and Templetots provides high quality
1.19
activities in relation to CIW and Estyn registered
those purposes for the childcare from the age of 2years
public benefit, in to 4 years.
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 We confirm the trustees have had
whether the trustees regard to the Charity
have had regard to the commission's guidance on public
guidance issued by the benefit.
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **----- Start of picture text -----**
SORP reference
Templetots had a balance of
Para 1.38 £4,665.94 at the end on
Policy on grant making 31/03/2021
The fund derives from termly 3-
year funding received from the
Welsh government and 30 hour
childcare offer, along with fees
met by parents for playgroup
sessions for the 2- 3-year-old age
group.
We are currently in the process of
Para 1.38 raising funds to build an
Policy on social alternative accommodation on
investment including the school field and we will be
program related looking to obtain grants such as
investment the lottery fund to enable this.
Donations and fundraising from
Para 1.38 small events such as online
Contribution made by fundraising.
volunteers
Staff Training is reviewed
Other annually
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## **Achievements and Performance** SORP reference ||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|**Ensuring the children access**
**part-time Nursery Educational**
**provision along with quality**
**childcare.**
**Providing 1-1 support for those**
**children who may be in need of**
**extra support for Additional**
**learning needs.**
**Working closely with members of**
**the Speech and Language**
**department from the health**
**board.**|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Ensuring the children access
Achievements against Para 1.41 part-time Nursery Educational
objectives set provision along with quality
childcare.
Providing 1-1 support for those
children who may be in need of
extra support for Additional
learning needs. Working closely
with members of the Speech and
Language department from the
health board.
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 We have put in place a reserves
financial position at the policy to ensure we can meet any
end of the period unforeseen items of major
expenditure.
Statement explaining Para 1.22 At Templetots we hold a small
the policy for holding reserve which is there to cover:
reserves stating why a) The risk of unforeseen
they are held emergency or other unexpected
need for funds, eg an unexpected
large repair bill or finding 'seed-
funding' for an urgent project.
b) Covering unforeseen day-to-
day operational costs, eg
employing temporary staff to
cover a long-term sick absence.
c) A source of income, eg a grant,
not being renewed. Funds might
be needed
d) to cover redundancies in the
event of the playgroup closing
e) Moving costs
Amount of reserves held Para 1.22 £11,092.22
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund Para 1.24 N/A
materially in deficit
Explanation of any Para 1.23 Currently looking at the
uncertainties about the possibilities of moving
charity continuing as a accommodation. Unfortunately,
going concern our tenancy has ended with
Pembrokeshire County Council
and we need to find alternative
accommodation, which is planned
to stay on the school site.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Principle funds derive from
income from Pembrokeshire
The charity’s principal county council for 30 hours
sources of funds Para 1.47 provision and 3 year funding
(including any provision. Fundraising provides a
fundraising) small additional income.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
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other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Charitable incorporated
document Organisation on the 8 [th] May 2019
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable incorporated
constituted? organisation.
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are voted in during our
methods including Annual General meeting which
details of any takes place each year in October.
constitutional provisions
e.g. election to post or Trustees are normally parents
name of any person or from the setting, who are our
body entitled to appoint members
one or more trustees
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## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
All policies and procedures are in
place, such as safeguarding,
Policies and procedures health and safety, Equality,
adopted for the Para 1.51 behaviour, complaints.
induction and training of
trustees
The charity is run by the manager
who is the responsible individual
The charity’s for the day to day running of the
organisational structure Para 1.51 setting,
and any wider network
with which the charity We have a committee of three
works members Chair, Treasurer and
Secretary
None
Relationship with any Para 1.51
related parties
None
Other
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## **Reference and Administrative details** Charity name Templetots Other name the charity Templetots Playgroup uses Registered charity 1183346 number **----- Start of picture text -----**
Charity’s principal Templetots Playgroup
address C/O Templeton School
School Road, Templeton, Pembrokeshire
SA67 8RS
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Alice-Mary Lilly Chair Voted by members
1 Elkins
2 Ben Sealey Treasurer Voted by members
3 Kathy Nicholas Secretary Voted by members
Claire Louise Secretary 03/03/2021 – present Voted by members
4
Thomas Broxton
5 Jennifer Thorne Treasurer 03/03/2021 – Present Voted by members
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** **None** Name of trustees holding title to property belonging to the charity |**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**| |---|---|---|---|---|---| ||**whole**|**year**|||| None **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** None ## **Name of chief executive or names of senior staff members (Optional information)** Trustees as above for this reporting period ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Jennifer Thorne **Position (eg** Treasurer **Secretary, Chair, etc)** **Date** 28/01/2022 ||**TEMPLETOTS**
|**TEMPLETOTS**
|**TEMPLETOTS**
|**TEMPLETOTS**
|**TEMPLETOTS**
|**CC16a**| |---|---|---|---|---|---|---| ||**For the period**
**from**||**01/04/2020**|**To**||| |||||||| |**Section A Receipts and payments**||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**||**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |Fees|**-**
**35,558-**||**-**
**--**
**-**
**--**
**-**
**6,583-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**|**-**
**--**|**-**
**35,558-**
**-**
**4,950-**
**-**
**6,583-**
**-**
**300-**
**-**
**136-**
**-**
**1-**
**-**
**--**
**-**
**--**|**-**
**27,661-**| |Funding|**-**
**4,950-**|||**-**
**--**||**-**
**--**| |Grants||||**-**
**--**||**-**
**--**| |Donations|**-**
**300-**|||**-**
**--**||**-**
**390-**| |Fundraising (net)|**-**
**136-**|||**-**
**--**||**-**
**767-**| |Interest|**-**
**1-**|||**-**
**--**||**-**
**1-**| |Transfer from unincorporated charity|**-**
**--**|||**-**
**--**||**-**
**4,838-**| |Other|**-**
**--**|||**-**
**--**||**-**
**899-**| |**_Sub total_**_(Gross income for_
_AR)_|**-**
**40,945-**||**-**
**6,583-**|**-**
**--**|**-**
**47,528-**|**-**
**34,556-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**
**--**||**-**
**--**
**-**
**--**|**-**
**--**|**-**
**--**
**-**
**--**|**-**
**--**| ||**-**
**--**|||**-**
**--**||**-**
**--**| |**_Sub total_**
**_Total receipts_ **
**A3 Payments**|**-**
**--**||**-**
**--**|**-**
**--**|**-**
**--**|**-**
**--**| |||||||| ||**-**
**40,945-**||**-**
**6,583-**|**-**
**--**|**-**
**47,528-**|**-**
**34,556-**| |||||||| |Wages|**-**
**25,762-**||**-**
**3,092-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**3,480-**
**-**
**--**|**-**
**--**|**-**
**28,854-**
**-**
**1,428-**
**-**
**19-**
**-**
**--**
**-**
**173-**
**-**
**--**
**-**
**424-**
**-**
**--**
**-**
**64-**
**-**
**864-**
**-**
**755-**
**-**
**3,480-**
**-**
**--**|**-**
**23,542-**| |Rent|**-**
**1,428-**|||**-**
**--**||**-**
**1,900-**| |Milk, snacks etc|**-**
**19-**|||**-**
**--**||**-**
**340-**| |Telephone|**-**
**--**|||**-**
**--**||**-**
**--**| |Renewal of books and equipment|**-**
**173-**|||**-**
**--**||**-**
**640-**| |Cleaning and repairs|**-**
**--**|||**-**
**--**||**-**
**42-**| |Insurance & Subs|**-**
**424-**|||**-**
**--**||**-**
**891-**| |Course fees|**-**
**--**|||**-**
**--**||**-**
**1,890-**| |Sundry|**-**
**64-**|||**-**
**--**||**-**
**140-**| |Accountancy|**-**
**864-**|||**-**
**--**||**-**
**279-**| |Relocation|**-**
**755-**|||||**-**
**--**| |Outdoor and cleaning equipment|**-**
**--**|||**-**
**--**||**-**
**--**| ||**-**
**--**|||**-**
**--**||**-**
**--**| |**_Sub total_ **|**-**
**29,489-**||**-**
**6,572-**|**-**
**--**|**-**
**36,061-**|**-**
**29,664-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**
**--**||**-**
**--**
**-**
**--**|**-**
**--**|**-**
**--**
**-**
**--**|| ||**-**
**--**|||**-**
**--**||| |**_Sub total_ **
**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**-**
**--**||**-**
**--**|**-**
**--**|**-**
**--**|| |||||||| ||**-**
**29,489-**||**-**
**6,572-**|**-**
**--**|**-**
**36,061-**|**-**
**29,664-**| |||||||| ||**-**
**11,456-**||**-**
**11-**|**-**
**--**|**-**
**11,467-**|**-**
**4,892-**| ||**-**
**11-**||**-**
**11-**
**-**
**--**
**-**
**--**|**-**
**--**|**-**
**--**
**-**
**4,892-**
**-**
**16,359-**|**-**
**--**| ||**-**
**4,892-**|||**-**
**--**||**-**
**--**| ||**-**
**16,359-**|||**-**
**--**||**-**
**4,892-**| |||||||| |**_Sub total_ **||**-**|**29,489-**|||**-**|**6,572-**|||**-**|**--**|||**-**|**36,061-**|||**-**|**29,664-**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||||||||| |**A4 Asset and investment**||||||||||||||||||||| |**purchases, (see table)**||||||||||||||||||||| |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| |**_Sub total_ **||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| |||||||||||||||||||||| |**_Total payments_ **||**-**|**29,489-**|||**-**|**6,572-**|||**-**|**--**|||**-**|**36,061-**|||**-**|**29,664-**|| |||||||||||||||||||||| |**_Net of receipts/(payments)_ **||**-**|**11,456-**|||**-**|**11-**|||**-**|**--**|||**-**|**11,467-**|||**-**|**4,892-**|| |**A5 Transfers between funds**||**-**|**11-**|||**-**|**11-**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |**A6 Cash funds last year end**||**-**|**4,892-**|||**-**|**--**|||**-**|**--**|||**-**|**4,892-**|||**-**|**--**|| |**_Cash funds this year end_ **||**-**|**16,359-**|||**-**|**--**|||**-**|**--**|||**-**|**16,359-**|||**-**|**4,892-**|| |||||||||||||||||||||| 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**Details**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||Bank||**-**
**5,230-**||**-**
**--**||**-**
**--**| ||Cash||**-**
**37-**||**-**
**--**||**-**
**--**| ||Deposit||**-**
**11,092-**||**-**
**--**||**-**
**--**| |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature||**-**
**16,359-**||**-**
**--**||**-**
**--**| ||||||||OK| ||||**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
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**--**
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**asset belongs**
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**liability relates**
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Print Name
Jennifer Thorne||||**Endowment**
**funds**
**to nearest £**| ||||||||**-**
**--**| ||||||||**-**
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**--**| ||||||||**Current value**
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**(optional)**| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||Date of
approval| ||||Jennifer Thorne||||| ||||||||| 2 ## **AGM Agenda November 2020** **Meeting Monday – Wednesday 23[rd] - 25[th] November 2020** **By means of a virtual message board.** **Chair persons & Treasure report: to be received by email.** **CIW - CIO application update. Due to an update from ourselves to Care Inspectorate Wales we have asked our current committee to stay on as trustees. Once the updates are processed with CIW we will then be looking for new committee members so please let us know if you are interested in joining the team.** **As you are all aware, we are currently full steam ahead on the fundraising for the new and improved setting, this is going to be costly but I know by working together we can achieve what we need. Ann is working on the go fund me page and it is about to go live, if any of you can help raise the funds we need please do get in touch and on top of our normal committee we are looking for you parents to join our fundraising group. We are a non-profit charity run playgroup so we rely on fundraising in normal circumstances but now we are even more than normal asking for your support.** **If you would like to join the fundraising group please let us know, we will be working hard over the next few months but we will certainly be having lots of fun along the way.** **Community meetings - we are gathering a group of people within our community who would like to work together on our project that will meet monthly virtually by Teams. Let us know if you would like to join.** **Please look out for dates for your dairies in the next post.** **Many thanks** **Team Tots**