Trustees’ Annual Report for the period 1[st] April 2023 To 31st March 2024
Charity name: KIDS OF MALAWI UK
Charity registration number: 1183319
The Trustees present their annual report together with the unaudited financial statements of the Charity for the year ended 31 March 2024. The Trustees confirm that the Annual report and financial statements of the Charity comply with the current statutory requirements.
Objectives and Activities
As laid out in our constitution the object of Kids of Malawi UK is the relief of sickness and the protection and preservation of good health among children living in Malawi through assisting and supporting health care services and those who provide them, in particular by making grants, providing information and advice, raising awareness and carrying out research, the useful results of which will be published for the public benefit.
Kids of Malawi aims to improve the health of children in Malawi through staffing, training, supply provision and research at Malawian Health Care Centres.
In this reporting period we continued to support nursing at Kamuzu Central Hospital (KCH) and completed reporting on a nursing capabilities assessment at the same hospital, through a THET funded bursary. This will inform the next stage of our work.
The trustees allocate grants from our unrestricted funds on the basis of the receipt of suitable applications from Malawian partners and meet regularly throughout the year to review applications and made grants accordingly. Grants of just over £2500 were approved during the year. These were to continue support of a paediatric surgery quality improvement nurse at KCH (£2000) and to cover travel costs for one of the consultant paediatric surgeon’s in KCH to attend a 2 day hypospadias course in Johannesburg, to enable her to provide a better service for these children who require technically challenging surgery.
We acknowledge the contribution made by NHS volunteers to our activities. UK based volunteers who took part in our THET funded projects continue to take an active interest in developing our future work and support trustees in developing plans. Two NHS volunteers from our first THET grant have formally joined the board as trustees.
As trustees we confirm we pay due regard to the Charity Commission public benefit guidance and this has been followed when making decisions on the use of the charities funds and activities undertaken.
Achievements and Performance
In 2020, the trustees concluded the highest priority need was supporting nursing provision in Malawi. Kids Of Malawi UK have supported a paediatric surgery quality improvement nurse (PSQUIN) role from March 2020, via the Moyo Children's Initiative (MCI), a Malawi registered NGO with an MOU with Kamuzu Central Hospital (KCH). After the first nursing grant recipient, Mr Kenedy Kachingwa left to do a Batchelor’s degree we extended the grant to cover Mr. Martin Chingedwe, who remained in role in 2023/24. This role continues to drive
up the quality of nursing across paediatric surgery at KCH and contributes to research activities to improve children’s care.
Kids of Malawi UK has a successful funding relationship with The Tropical Health and Education Trust (THET). In March 2020, we won a grant from THET’s Africa Mother and Child Grants Programme, supported by the Johnson and Johnson Foundation. This allowed us to deliver Paediatric Anaesthesia training for Anaesthetic Clinical Officers (ACOs) at Kamuzu Central Hospital (KCH) by sending NHS volunteer consultant paediatric anaesthetist to Malawi to provide training for ACOs and sending Malawian ACOs for work experience in Kijabe Hospital Kenya. This training initiative has seen a lasting improvement to the practice of the ACOs involved. In August 2022 we secured a bursary for Health Partnerships, funded by Health Education England and managed by THET. Two volunteer NHS nurses undertook a two-week placement at Kamuzu Central Hospital (KCH). This was a first step scoping deployment to develop future projects to build specific surgical highdependency capacity. However, the NHS nurses also delivered teaching sessions for nursing staff and in addition to the in-person visit, virtual mentoring has been established with key members of the Malawian surgical nursing team.
Through both these THET funded projects key relationships between NHS volunteers and Malawian health workers were built and continue, even in the absence of specific funded project work. The assessments and evaluations gathered through these projects also continue to inform our own and other partners ongoing improvement work in KCH.
Kids of Malawi UK participated in the THET Health Partnership Capacity Development Programme to improve our partnership work between UK/ NHS and Malawi based stakeholders, in order to deliver the best quality programmes to improve children’s health. We continue to seek to implement our learning through this programme.
Future plans
As trustees, with our established UK/NHS and Malawian / KCH partners, we plan in 24/25 to:
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Build on our track record with THET and attempt to secure more grant funding and implement the findings of our scoping project and capacity development programme learning
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Continue our activities in improving nursing at KCH, through our unrestricted private funds and any restricted funds we can secure.
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Consider how we can continue to support improved ACOs practice in KCH
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Consider way to support training and travel bursaries that improve paediatric surgery in KCH from both unrestricted and restricted funding.
To enable all these activities we will continue as a board to evaluate our own skills as trustees and whether additional training, or additional board members, are needed to meet our aims.
Financial Review
The income for the 2023/24 year was £3628 as compared to the previous year of £11,660. All but £31 of income this year was from unrestricted sources. The expenditure for the year was £6666 as compared to £25,697 in 22/23.
In 23/24 we completed the final financial reporting for the THET bursary for Health Partnerships, which took place in 22/23. £4721.50 was received from THET in 2022/23 in advance of activities and the final report showed a total expenditure for this grant of
£4752.34. THET transferred £31 to Kids of Malawi UK for the additional grant spend above the amount received in 22/23. Payments totalling £862 were pending to be made on this grant in 2024/25, and this amount shows in the accounts as a liability.
Unrestricted grant spending of £2,504 was made, as outlined above for the paediatric surgery quality improvement nurse role and a travel bursary. We ended the financial year with £14,216 held in our in UK bank account as compared with £17,254 in the previous year. In the 23/24 reporting period the principal source of funding has been unrestricted donations from private individuals and we thank all our regular donors who enable our work.
Kids of Malawi UK has no policy for holding reserves and had insufficient liabilities to necessitate developing a reserves policy in the 23/24 reporting period. However, in awarding grants from unrestricted funds the trustees ensure they consider the ability to maintain the charity as a going concern on the basis on forecasted income.
The charity does not own and/or lease land or property. The charity does not hold any investments beyond cash deposits held at UK banks. No funds are held as custodian trustees on behalf of others
No trustees receive any remuneration, payments or benefits from the charity. No trustees claimed expenses in this financial year. Admin costs for the year totalled £132, for the hire of a venue for an in person trustee meeting, paid from the unrestricted funds.
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the ‘going concern’ basis in preparing the financial statements. The ongoing regular private donations and lack of liabilities support the conclusion that the charity is a going concern. Charity trustees regularly review and assess the risks faced by the charity. As a small charity, with no paid staff, our principal risks remain trustee capacity to manage the charity and volatility of securing restricted and unrestricted funds to plan longer term projects.
Structure, Governance and Management
As a Charitable Incorporated Organisation (CIO), our governing document is the Kids of Malawi UK constitution, last amended 30[th] March 2019.
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Kids of Malawi UK has policies which cover the following areas:
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Complaints handling
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Complaints policy and procedures
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Conflicting interests
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Financial reserves policy and procedures
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Internal charity financial controls policy and procedures
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• Internal risk management policy and procedures
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Paying staff
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Risk management
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Safeguarding policy and procedures
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Safeguarding vulnerable beneficiaries
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Serious incident reporting policy and procedures
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Trustee conflicts of interest policy and procedures
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• Trustee expenses policy and procedures
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Volunteer management
Reference and Administrative details
| Charity name | KIDS OF MALAWI UK |
|---|---|
| Registered charity number | 1183319 (CIO-FOUNDATION Registered 08 May 2019) |
| Charity’s principal address (In 23/24 reporting period) |
37 PRIOR PARK ROAD BATH BA2 4NG |
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Shantha Ganesh Shanmugalingam |
Chair | By resolution passed at a properly convened meeting of the charity trustees. |
|
| Professor Mark Wilson |
Trustee | ||
| Dr Catherine Bradshaw |
Trustee | ||
| Dr Sarah Morgan | Trustee | ||
| Dr Jonathan Dean | Trustee | Appointed 01 November 2023 |
|
| Dr Michael Tremlett |
Trustee | Appointed 01 November 2023 |
|
| Dr Andrew Blevin | Trustee | Retired in 23/24 reporting period. |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Dr Sarah Morgan | Mr Shantha Shanmugalingam |
|
Co Chair, on behalf of all Trustees |
Trustee |
|
| 19/01/2025 | ||
| 19/01/2025 |
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||
| Dr Sarah Morgan | 19/01/2025 | |||||
Mr Shantha Shanmugalingam |
19/01/2025 |