_**Saughall Colts JFC Trustees Meeting Greyhound Inn**_
## _**– 7pm 8.30pm, 1[th ] June 2023**_
## Attendees:
Paul Hitchcox Chris Collins Steve Richards Paul Parry
Chairman
Apologies: Paul Jenkins Mark Booth Colin Jones Andy Youde
Minutes from previous meeting on 23/6/22 was proposed by Paul Parry and seconded by Chris Collins.
## **Chairman Update**
Chris said that we have had a very good season. Over 330 players across all ages, 2 girls teams, an open age and Vets.
Full Committee now. Norman has agreed to be Club Secretary, Jo Schumacher as Player Regs and Kev O’Gorman and Ian Dymond covering facilities and grounds. Amy stands down – many thanks for her support.
The Open Age won Sunday League, we 2 Chester & District leagues, 2Cups and 2 Runners’ up Cups/shields this season which is our best year ever. Well done to all the players, coaches, and supporters !!
Seahill Tournament was another success and we had many open tournaments which raises goos money for the club. It was agreed that this money needs to come to the club and reallocated to teams on demand.
We had 27 teams this year including Vets, Open Age and Girls. There will be fewer teams (4-5 less) next year which may drop the numbers to below 300 players.
Costa Colts has been very successful this year being open on Sats and Sundays and have raised £4K for the Club over the season.
The Charity Commission Annual Return will be submitted by PH in July.
## **Treasurer Update**
- Balance sheet net assets position is 30k
- Surplus for the year is 6k
- Gift aid of £9k
- Pitch grant of £7k into this year
- Deferred our Spacehive deposit, project costs and MBNA kits into next year
- Fundraising income is less than £3k this year (£5K down)
To break even we need to make approx £70k next season (excluding projects). Subs is currently £54k and whilst we should get £9k gift aid, maybe £4k costa and circa £5k pitch grant it is still a challenge.
## **Subscriptions:**
Trustees discussed subscriptions and considered a number of factors, including:
1. Registration system is good and has allowed us to collect all due subs.
2. The Club is in good position financially.
3. Most parents prefer to pay higher subs than to fundraise.
4. The tractor loan is still due for another 2 years
5. Pitch maintenance grant declines year on year to £5,000
6. Expect fundraising to drop by £5,000
7. Cost increasing for grass, fuel, labour etc of £20K/annum
It was agreed that subscriptions should increase to £180 due to higher costs, lower income and less grant income.
## £60 due upfront and 6 x £20 over season via DD.
## Other items/actions:
- Fundraising to look at viability of a Clubhouse.
- Woodland Spacehive Funding was a success and we can now remove trees (subject to felling license) and connect electricity and water for Costa.
- We voted on 3 contractors for the tree removal (4 Seasons £24,000, Mancoed £10,236 plus site removal, £12,000). We decided to use Mancoed as they are cheapest, nearest and most helpful on the felling license too. Norman to contact Mancoed.
- Steve to contact VI to update and ask for their permission to proceed subject to approval.
- David Bretton is no longer a Trustee. All other Trustees agreed to stand for another year.
**Date of next meeting:**
**TBC**
Saughall Colts Junior Football Club
ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023
19
81
OLTS Jf
**Saughall Colts Junior Football Club ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023**
## **CONTENTS**
## **1 Independent Examiners Report**
**2 Income and Expenditure Account**
**3 Balance Sheet**
## **Saughall Colts Junior Football Club ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023**
## **1. Examiner’s unqualified report**
I report to the trustees on my examination of the accounts of Saughall Colts Junior Football Club (the Charity) for the year ended 30 June 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: **Neil Howell**
Name: Neil Howell
Relevant professional qualification or membership of professional bodies: ACCA
Address: 44 Rakeway, Saughall, Chester, CH16AZ
Date: Jul-23
## **Saughall Colts Junior Football Club ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023**
## **2 - BALANCE SHEET**
|**Current Assets**
Cash at bank - current
Cash at bank - deposit
Cash in Hand
Ball Deposits and accrued income
Prepaid Spacehive contribution
Accrued income including gift aid
Accrued income regarding pitch grant
**Current Liabilities**
Restricted Deferred Income (Kit sponsorship mbna)
Restricted Deferred Income Spacehive project
**Net Current Assets**
**Capital and Reserves**
Retained Earnings B/f
(Deficit)/Surplus for the year|**30-Jun-23**
**£**
**36,398.80**
**17,214.28**
**0.00**
**0.00**
**10,549.00**
**9,000.00**
**0.00**
**73,162.08**
**(15,839.32)**
**(30,060.25)**
**27,262.51**
**24,551.59**
**2,710.92**
**27,262.51**|30-Jun-22
30-Jun-21
£
£
13,452.75
1,435.78
600.32
18,600.03
1,040.00
0.00
0.00
191.20
0.00
0.00
9,458.52
7,400.00
0.00
0.00
24,551.59
27,627.01
0.00
0.00
0.00
0.00
24,551.59
27,627.01
27,627.01
22,827.51
(3,075.42)
4,799.50
24,551.59
27,627.01|
|---|---|---|
The accounts were reviewed and approved by the trustees and released at the AGM
**Saughall Colts Junior Football Club ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023**
## **3 - INCOME AND EXPENDITURE ACCOUNT**
|**Income**
Subscriptions
Fundraising and sponsorship income
Specific GrantTractor
Specific Grant Fencing
Specific Grant Covid
Specific Grant Goals and pitch marking
Costa Colts
Pitch maintenance grant
Gift aid reclaims
**Total Income**
**Expenditure**
Kit and Sports Equipment
Sea Hill Playing field
Tractor costs
Pitch maintenance grant costs
Specific Covid costs
Capital Fencing costs
Capital Goalpost and pitch marking costs
Referees
Pitch hire
Trophies and presentations
Insurance, Trips and Competition fees
Courses, CRB and sundry
Total Expenditure
**Total Surplus/(Defecit) for the year**|**Year Ended**
**30-Jun-23**
**54,527.64**
**3,152.17**
**-**
**19,968.00**
**-**
**-**
**5,068.01**
**7,667.00**
**8,858.70**
**99,241.52**
**2,808.32**
**27,374.66**
**6,022.00**
**7,667.00**
**-**
**19,968.00**
**-**
**4,327.50**
**19,209.83**
**2,885.48**
**4,697.00**
**1,570.81**
**96,530.60**
**2,710.92**|Year Ended
Year Ended
30-Jun-22
30-Jun-21
47,292.59
39,764.45
5,901.12
1,319.12
-
25,000.00
5,850.00
8,475.00
-
500.00
5,760.00
2,160.00
4,345.23
1,892.68
11,500.00
11,500.00
11,588.37
7,734.54
92,237.31
98,345.79
5,329.54
6,316.43
32,633.26
19,575.18
5,060.00
27,000.00
11,500.00
11,500.00
-
944.71
5,850.00
13,280.00
9,980.00
3,372.00
3,645.00
1,703.24
13,591.43
5,226.25
2,428.00
2,712.30
4,309.50
1,738.67
986.00
177.51
95,312.73
93,546.29
(3,075.42)
4,799.50|
|---|---|---|
The accounts were approved by the trustees for release at the AGM
Saughall Colts Junior Football Club
ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023
19
81
OLTS Jf
**Saughall Colts Junior Football Club ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023**
## **CONTENTS**
## **1 Independent Examiners Report**
**2 Income and Expenditure Account**
**3 Balance Sheet**
## **Saughall Colts Junior Football Club ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023**
## **1. Examiner’s unqualified report**
I report to the trustees on my examination of the accounts of Saughall Colts Junior Football Club (the Charity) for the year ended 30 June 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: **Neil Howell**
Name: Neil Howell
Relevant professional qualification or membership of professional bodies: ACCA
Address: 44 Rakeway, Saughall, Chester, CH16AZ
Date: Jul-23
## **Saughall Colts Junior Football Club ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023**
## **2 - BALANCE SHEET**
|**Current Assets**
Cash at bank - current
Cash at bank - deposit
Cash in Hand
Ball Deposits and accrued income
Prepaid Spacehive contribution
Accrued income including gift aid
Accrued income regarding pitch grant
**Current Liabilities**
Restricted Deferred Income (Kit sponsorship mbna)
Restricted Deferred Income Spacehive project
**Net Current Assets**
**Capital and Reserves**
Retained Earnings B/f
(Deficit)/Surplus for the year|**30-Jun-23**
**£**
**36,398.80**
**17,214.28**
**0.00**
**0.00**
**10,549.00**
**9,000.00**
**0.00**
**73,162.08**
**(15,839.32)**
**(30,060.25)**
**27,262.51**
**24,551.59**
**2,710.92**
**27,262.51**|30-Jun-22
30-Jun-21
£
£
13,452.75
1,435.78
600.32
18,600.03
1,040.00
0.00
0.00
191.20
0.00
0.00
9,458.52
7,400.00
0.00
0.00
24,551.59
27,627.01
0.00
0.00
0.00
0.00
24,551.59
27,627.01
27,627.01
22,827.51
(3,075.42)
4,799.50
24,551.59
27,627.01|
|---|---|---|
The accounts were reviewed and approved by the trustees and released at the AGM
**Saughall Colts Junior Football Club ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023**
## **3 - INCOME AND EXPENDITURE ACCOUNT**
|**Income**
Subscriptions
Fundraising and sponsorship income
Specific GrantTractor
Specific Grant Fencing
Specific Grant Covid
Specific Grant Goals and pitch marking
Costa Colts
Pitch maintenance grant
Gift aid reclaims
**Total Income**
**Expenditure**
Kit and Sports Equipment
Sea Hill Playing field
Tractor costs
Pitch maintenance grant costs
Specific Covid costs
Capital Fencing costs
Capital Goalpost and pitch marking costs
Referees
Pitch hire
Trophies and presentations
Insurance, Trips and Competition fees
Courses, CRB and sundry
Total Expenditure
**Total Surplus/(Defecit) for the year**|**Year Ended**
**30-Jun-23**
**54,527.64**
**3,152.17**
**-**
**19,968.00**
**-**
**-**
**5,068.01**
**7,667.00**
**8,858.70**
**99,241.52**
**2,808.32**
**27,374.66**
**6,022.00**
**7,667.00**
**-**
**19,968.00**
**-**
**4,327.50**
**19,209.83**
**2,885.48**
**4,697.00**
**1,570.81**
**96,530.60**
**2,710.92**|Year Ended
Year Ended
30-Jun-22
30-Jun-21
47,292.59
39,764.45
5,901.12
1,319.12
-
25,000.00
5,850.00
8,475.00
-
500.00
5,760.00
2,160.00
4,345.23
1,892.68
11,500.00
11,500.00
11,588.37
7,734.54
92,237.31
98,345.79
5,329.54
6,316.43
32,633.26
19,575.18
5,060.00
27,000.00
11,500.00
11,500.00
-
944.71
5,850.00
13,280.00
9,980.00
3,372.00
3,645.00
1,703.24
13,591.43
5,226.25
2,428.00
2,712.30
4,309.50
1,738.67
986.00
177.51
95,312.73
93,546.29
(3,075.42)
4,799.50|
|---|---|---|
The accounts were approved by the trustees for release at the AGM