2021-12-31-accounts - Phoenix Women's Aid

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Accountancy Solutions

PHOENIX WOMEN’S AID

Financial statements for the year ended 31st December 2021

Charity number: 1183300

Charitable Incorporated Organisation Registered England and Wales

[Call: 07926 450 250 ] Email: info@hslaccountancysolutions.co.uk www.hslaccountancysolutions.co.uk

PHOENIX WOMEN’S AID Contents of the financial statements for the period ended 31st December 2021

PHOENIX WOMEN’S AID Contents of the financial statements for the period ended 31st December 2021	PHOENIX WOMEN’S AID Contents of the financial statements for the period ended 31st December 2021
_________________
	Page
Administrative Details	1
Trustees Report	2 - 4
Independent Examiners Report	5
Statement of Financial Activities	6
Balance sheet	7
Notes to the accounts	8 - 12

PHOENIX WOMEN’S AID Administrative details for the period ended 31st December 2021

Registered Charity number

1183300

Trustees and Management Committee

J. CARTWRIGHT Chair C. MCHUGH Trustee A. ELVIDGE Trustee S. SYLVESTER Trustee H. MAISARY Trustee

Administrative address

12 - 13 Priory Place DONCASTER South Yorkshire DN1 1BL

Bankers

Coop bank Plc 31 St Sepulchre Gate, Doncaster DN1 1TD

Independent Examiner

Heera Singh FMAAT HSL Accountancy Solutions Ltd Enterprise House 61a Carr House Doncaster DN1 2BY

Page 1

PHOENIX WOMEN’S AID The trustees present their annual report for the period ended 31st December 2021

Governing document

The organisation is operated under the rules of its Constitution which was adopted on the 8th May 2019.

Organisational Structure and Management

The organisation operates as a Charitable Incorporated Organisation (CIO) registered on the 8th May 2019 with the Charity Commission. Prior to this the organisation operated as a constituted group set up on the 23rd May 2016. The organisation is governed by a Board of Trustees, who determine strategic direction and policy. The day to day operation is carried out by the Managing Director who has delegated authority.

Appointment of Trustees

Trustees ratify all policies and procedure and also receive these as part of their induction and training when appointed.

The Board of Trustees delegate responsibility to the Managing Director to operationally and strategically managed the organisation supported by a Finance Officer, our Insurers and key staff pertinent to the delivery of emergency accommodation and community bases services.

Wider networks include Agents, Landlords, the Domestic Abuse HUB, stakeholders which include funders and partnership working with the Domestic and Sexual Abuse Theme Group (which includes representatives from the Local Authority, South Yorkshire Police, Health, Housing, Benefits, Education, Social Care and other voluntary / community sector organisations, Homelessness Link, the Mankind Initiative, Karma Nirvana and other Women’s Aid organisations.

Objectives

The Object of the charity is to promote the protection of victims and survivors who have suffered from or are exposed to Domestic Violence and Abuse by such means as are charitable including but not limited to, the preservation and protection of their mental and physical health, the relief of need and the advancement of education concerning Domestic Violence and Abuse..

Main Activities and Public Benefit

The main activities undertaken for the public benefit in relation to these Objects include the following:-

Emergency Refuge and Dispersed Accommodation;
24/7 confidential advice and helpline that provides emotional support and advocacy which has been in operation since May 2016;
Drop In Community HUB;
Charity Shops providing volunteering opportunities and assisting with the generation of unrestricted funds;
Integrative Counselling;
Holistic Therapy;
Domestic Violence and Abuse Awareness Courses – Freedom Programme, You and Me Mum, Power to Change, Non Violence Resistance, Mind Management;
Courses for children and young people who have suffered Domestic Violence and Abuse e.g. Helping Hands and Mind Management;
Parenting Programmes – Solihull Parenting Programme;
Immigration advice and practical support.

Risk Management

The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to mitigate or eliminate risk thus providing reasonable assurance against fraud and error.

Page 2

PHOENIX WOMEN’S AID The trustees present their annual report for the period ended 31st December 2021

Activities and achievements

During 2021, Phoenix Women’s Aid has opened a 3rd charity shop and is in the process of converting 12 Priory Place (formerly a furniture charity shop) into a social café with funding with the Community Hub Anchor Funds.

We have continued to open additional refuge spaces and added to our dispersed property portfolio in response to client need.

In 2019 we had one property for women, girls and families fleeing domestic violence and abuse and we were embarking on the readying of our charity shop for opening and becoming a source of sustainable, unrestricted income.

In 2020 we opened an additional six properties for men and boys, women and girls and LGBTQ+ victims fleeing Domestic Violence and Abuse.

From:	To:	Number of Additional Properties opened for Emergency Accommodation
January 2021	December 2021	16

These statistics do not include those victims and survivors that we serve in the community or the number of calls to our helpline. These figures will be included in our Trustee Reports from 2022.

We have furnished every one of these properties through the kind donations of the people of Doncaster, Sheffield and Rotherham.

Volunteers and paid staff have worked relentlessly to continue to deliver refuge, the helpline, advice and community-based services to those clients and families at risk of Domestic Violence and Abuse, Honour Based Violence and Forced Marriage.

We have appointed paid roles for the following areas of work, to assist with the charity’s mission to raise funds, build a community of survivors to support ongoing development and sustainability of the charity: Peer Support, Charity Shop, Social Café, Accounts and Collections and Deliveries.

We have also invested in storage facilities and 2 new vans which can support the movement of clients and their belongings and collections and deliveries for the charity shop.

Thank you to all the funders and donators that have enabled Phoenix to continue to respond to meet identified need during such difficult and challenging times.

Our future plans are to increase, develop and sustain our services, in response to identified client need.

Page 3

PHOENIX WOMEN’S AID The trustees present their annual report for the period ended 31st December 2021

Statement of trustees' responsibilities

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the year end and of its incoming resources and resources expended during that year. In preparing those financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP; where applicable
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011.

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees declare that they have approved the above report.

Signed on behalf of the trustees

Page 4

Independent examiners report to the trustees of PHOENIX WOMEN’S AID for the period ended 31st December 2021

I report on the accounts of the charity for the year ended 31 December 2021 which are set out on pages 6 to 7.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1 which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mr Heera Singh FMAAT HSL Accountancy Solutions Ltd Enterprise House 61a Carr House Doncaster DN1 2BY

Date: 27[th] October 2022

Page 5

PHOENIX WOMEN’S AID Statement of Financial Activities (Incorporating the Income and Expenditure Account) for the period ended 31st December 2021

Notes Income Grants and donations 2 Charitable activities Total income Expenditure Cost of raising funds 3 Charitable activities Total expenditure Net income (expenditure) Balance at 1st January 2021 Balance at 31st December 2021	Unrestricted Designated Restricted 2021 2020 Funds Funds Funds Total Total £ £ £ £ £ 81,652 0 59,765 141,417 190,969 263,176 0 0 263,176 122,092
	344,828 0 59,765 404,593 313,061
	387 387 3,279 403,884 0 68,709 472,593 186,196
	404,271 0 68,709 472,980 189,475
	-59,443 0 -8,944 -68,387 123,586 129,796 12,740 10,529 153,065 29,480
	129,796 12,740 1,585 84,678 153,066

Page 6

PHOENIX WOMEN’S AID Balance sheet for the period ended 31st December 2021

Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand Current Liabilities Creditors - amounts due within one year Net current assets (Liabilities) Net assets (Liabilities) Funds of the Charity Unrestricted Funds Designated Funds Restricted Funds Total Funds	2021 Total £ 0 0 102,357 102,357 -17,679 84,678 84,678 70,353 12,740 1,585 84,678	2020 Total £ 0 7,357 149,768
		157,126 -4,060
		153,066
		153,066
		129,796 12,740 10,529
		153,066

The financial statements on pages 6 and 7 were approved by the Trustees and signed on their behalf by:

Signed on behalf of the trustees

Page 7

PHOENIX WOMEN’S AID Notes to the financial statements for the period ended 31[st] December 2021

1 Accounting policies

1.1 Basis of preparation

These accounts (financial statements) have been prepared under the historic cost convention, with items recognised at cost or transaction value, unless otherwise stated in the relevant note(s), in accordance with:

The Charities Act 2011
Accounting & Reporting by Charities: Statement of Recommended Practice (Charities SORP FRS102) (effective January 2015)
1.1.2. The charity meets the definition of a public benefit entity as defined by FRS 102
1.1.3. The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

1.2. Incoming resources

These are included in the Statement of Financial Activities. Incoming resources are recognised when:

the company becomes entitled to the resources
the trustees are virtually certain they will receive the resources; and
the monetary value can be measured with sufficient reliability

Where incoming resources have related expenditure (as with fund-raising or contract income) the incoming resources and related expenditure are reported gross in the Statement of Financial Activities.

Grants and donations are only included in the Statement of Financial Activities when the company has unconditional entitlement to the resources.

Contractual income is only included in the Statement of Financial Activities once the related goods or performance related services have been delivered.

Investment income is included in the accounts when receivable.

Donated goods and services are included in the Statement of Financial Activities and measured at the fair value.

1.3. Expenditure

Expenditure is charged to the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.

Expenditure is classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable expenditure comprises those costs incurred in the delivery of the charity’s activities and services for its beneficiaries, including both direct and support costs. The expenditure has been analysed but usage.

Professional fees include those costs associated with meeting constitutional and statutory requirements, including Accountancy fees.

Page 8

PHOENIX WOMEN’S AID Notes to the financial statements for the period ended 31[st] December 2021

1.4. Fund accounting

Restricted funds are funds received from donors which are subject to restrictions on the purposes for which they may be used of which have been raised for a specific project.

Unrestricted funds are those where there are no externally imposed restrictions. These include funds freely available to the charity for expenditure or appropriation to reserves for internally designated purposes.

1.5. Assets

Tangible assets are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost, or, if gifted, at the value to the company on receipt. The rates applicable are;

Plants and equipment - 10% on cost Fixtures and fittings - 10% on cost IT equipment - 33% on cost

1.6. Debtors

Debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.

1.7. Cash

Cash comprises bank deposits repayable on demand and any short-term highly liquid investments with a maturity date of three months or less from the date of acquisition or opening of the deposit or similar account.

1.8. Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount, usually the invoice amount. Accrued charges are normally valued at their settlement amount.

1.9. Taxes

The company is not VAT registered. As a Charity the company is exempt from taxation on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of chargeable gains Act section 505 of the Taxes Act 1988 or s256 of the Taxation of chargeable gains Act 1992 to the extent that these are applied to its charitable objects.

Page 9

PHOENIX WOMEN’S AID Notes to the financial statements for the period ended 31[st] December 2021

2. Income from:

Income Grants and donations Donations AFCL Education Budget Designated & Unrestricted Banks Children In Need Helping Hands / FiST Doncaster Council Hallam Child Fund HMRC Homeless Link - Winter Transformation Fund Members Ward Budget Ministry of Justice PCC Extraordinary COVID 19 Funding - MoJ PCC SYP Victims Uplift Grant South Yorkshire Community Foundation Tampon Tax Grant YBS Sensory Room Funding Charitable activities Fundraising Services Total income	Unrestricted Designated Restricted 2021 2020 Funds Funds Funds Total Total £ £ £ £ £ 15,160 0 0 15,160 22,737 0 0 0 0 12,740 0 0 0 0 1,000 0 0 0 0 10,000 0 0 3,500 56,867 38,172 0 0 0 0 350 53,367 0 0 13,125 0 13,125 0 37,496 37,496 0 0 0 0 0 3,000 0 0 0 0 42,899 0 0 0 0 35,071 0 0 17,184 17,184 0 0 0 0 0 15,000 0 0 0 0 10,000 0 0 1,585 1,585 0 0 0 0 0 164 263,176 0 0 263,176 121,928
	344,828 0 59,765 404,593 313,061

Income
Grants and donations
Donations
AFCL Education Budget Designated &
Unrestricted
Banks
Children In Need Helping Hands / FiST
Doncaster Council
Hallam Child Fund
HMRC
Homeless Link - Winter Transformation Fund
Members Ward Budget
Ministry of Justice
PCC Extraordinary COVID 19 Funding - MoJ
PCC SYP Victims Uplift Grant
South Yorkshire Community Foundation
Tampon Tax Grant
YBS Sensory Room Funding
Charitable activities
Fundraising
Services
Total income

Unrestricted Designated Restricted
2021
2020
Funds
Funds
Funds
Total
Total
£
£
£
£
£
15,160
0
0
15,160
22,737
0
0
0
0
12,740
0
0
0
0
1,000
0
0
0
0
10,000
0
0
3,500
56,867
38,172
0
0
0
0
350
53,367
0
0
13,125
0
13,125
0
37,496
37,496
0
0
0
0
0
3,000
0
0
0
0
42,899
0
0
0
0
35,071
0
0
17,184
17,184
0
0
0
0
0
15,000
0
0
0
0
10,000
0
0
1,585
1,585
0
0
0
0
0
164
263,176
0
0 263,176
121,928

344,828
0
59,765 404,593
313,061

Page 10

PHOENIX WOMEN’S AID Notes to the financial statements for the period ended 31[st] December 2021

3. Expenditure on

Expenditure Cost of fundraising Cost of Fundraising Advertising Charitable activities Beneficiary Support Computer Costs Fixtures and Fittings Cost Insurances Office Equipment Office expenses General Administrative Expenses Professional Services Payroll Expenses Phone Costs Printing, Postage and Stationery Professional Membership Rent and rates Repairs and Maintenance Sessional staff Staff expenses Sundry expenses Travel and Accommodation Utilities Volunteer Travel Expenses Total expenditure	Unrestricted Designated Restricted 2021 2020 Funds Funds Funds Total Total £ £ £ £ £ 387 387 279 0 0 3,000 29,222 0 1,084 30,306 15,788 253 0 0 253 4,710 454 0 0 454 2,359 5,974 0 0 5,974 4,821 1,729 0 0 1,729 2,528 158 0 0 158 26 2,059 0 300 2,359 772 3,369 0 0 3,369 17,334 156,805 0 27,241 184,045 62,695 2,110 0 0 2,110 2,086 810 0 38 849 650 534 0 0 534 154 167,765 0 40,046 207,811 18,249 8,740 0 0 8,740 43,804 0 0 0 0 750 6,608 0 0 6,608 2,133 271 0 0 271 101 6,064 0 0 6,064 1,767 10,920 0 0 10,920 5,310 39 0 0 39 159
	404,271 0 68,709 472,980 189,475

Expenditure
Cost of fundraising
Cost of Fundraising
Advertising
Charitable activities
Beneficiary Support
Computer Costs
Fixtures and Fittings Cost
Insurances
Office Equipment
Office expenses
General Administrative Expenses
Professional Services
Payroll Expenses
Phone Costs
Printing, Postage and Stationery
Professional Membership
Rent and rates
Repairs and Maintenance
Sessional staff
Staff expenses
Sundry expenses
Travel and Accommodation
Utilities
Volunteer Travel Expenses
Total expenditure

Unrestricted Designated
Restricted
2021
2020
Funds
Funds
Funds
Total
Total
£
£
£
£
£
387
387
279
0
0
3,000
29,222
0
1,084
30,306
15,788
253
0
0
253
4,710
454
0
0
454
2,359
5,974
0
0
5,974
4,821
1,729
0
0
1,729
2,528
158
0
0
158
26
2,059
0
300
2,359
772
3,369
0
0
3,369
17,334
156,805
0
27,241
184,045
62,695
2,110
0
0
2,110
2,086
810
0
38
849
650
534
0
0
534
154
167,765
0
40,046
207,811
18,249
8,740
0
0
8,740
43,804
0
0
0
0
750
6,608
0
0
6,608
2,133
271
0
0
271
101
6,064
0
0
6,064
1,767
10,920
0
0
10,920
5,310
39
0
0
39
159

404,271
0
68,709
472,980
189,475

4. Staff costs

During the period of these accounts the Charity employed 7 member of staff. In addition to employed staff, the Charity contracted services for Independent Contracts as and when required.

5 Fixed assets

There were no fixed assets during the period of these accounts.

6. Debtors and creditors

		2021	2020
Debtors		£	£
Trade debtors		0	7,357
Creditors due within	one year
Trade creditors		-9,261	-4,060
Taxation and social security		-8,419	0
		-17,679	-4,060
			Page 11

PHOENIX WOMEN’S AID Notes to the financial statements for the period ended 31[st] December 2021

7. Movement of funds

Movement of funds
	Opening Incoming Resources Closing
	Balance Resources Expended Balance
Unrestricted funds	£ £ £ £
General funds	129,796 344,828 -404,271 70,353

Designated funds
AFCL Education Budget	12,740 0 0 12,740

Restricted funds
Children In Need Helping Hands / FiST	10,529 0 -10,529 0
Doncaster Council	0 3,500 -3,500 0
Homeless Link - Winter Transformation Fund	0 37,496 -37,496 0
PCC SYP Victims Uplift Grant	0 17,184 -17,184 0
YBS Sensory Room Funding	0 1,585 0 1,585
	0 0
Total funds	153,066 404,593 -472,980 84,678

8. Previous periods figures

Previous periods figures have been included, where available, for comparison purposes only.

Page 12