## **Trustees’ Annual Report for the period** **From: Period start date: 01.7.23 To: Period end date: 30.06.24 Charity name: SENSORY SOFT PLAY** ## **Charity registration number: 1183273** ## **Objectives and Activities** ||| |---|---| |Summary of the
purposes of the
charity as set out in its
governing document|To help relieve the need of children and their families (primarily but not
exclusively) with additional needs, in Hastings and the surrounding
areas.| |Summary of the main
activities in relation to
those purposes for
the public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Through the provision of multi-sensory soft play activities and the
running of a support group for parents and carers of children.| |Statement confirming
whether the trustees
have had regard to
the guidance issued
by the Charity
Commission on public
benefit|N/A| ## **Achievements and Performance** ||Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|**Activities**
Week Days:
1. Monday Drop In continued with an average of 10 families
attending weekly.
2. August 2023 – Trial of Art Club around 4/5 children
attended weekly.
3. November 2023 – Trial of Baby Group Weds this was hit
and miss with a few mums and babies attending.
4. December 2023 – Santa Grotto big success – will repeat
5. May 2024- Trial Tuesday Sewing Group (Mandie Stone)
Weekends
Sensory Soft Play continued to run their weekly Saturday
sessions (two sessions a week one 9 to 12pm and one 12.30-
4.30pm.| |---|---|---| 1 ||from 1 July 2023-30 June 2024. = 39 sessions. This was funded
by a grant supplied by Short Breaks (East Sussex County
Council). We also collected attendance fees during this time.
The numbers of children increased during this time. 7 new referrals
Parents Contributions received averaged
£200 a week (10/12
children weekly)
We also provided HAF Holiday Clubs as follows:
July 2023 – Summer Club (5 days) + Funded trip to Blackberry
Farm -
**SUMMER HAF 2023 - 129 children in total**
December 2023 – HAF Christmas Club 62 places+ Trip to Panto
41 places
**CHRISTMAS HAF 2023 – 103 children in total**
April 2024 – 4 days Easter Club – 76 places + Trip to Zoo –33
places filled.
**EASTER HAF 2024 – 109 children in total**
Easter was busy with private bookings at the Centre.
May 2024 – funding from Ernest Kleinwort ensured that 6 members
of staff completed First Aid Training (Paediatric and Emergency
First Aid) over two days.
June 2024 – funding from Life More Ordinary provide Parental
Workshops with Trust Therapy – a group of 5 parent/carers attened
5 sessions and the feedback for this was really good.
June 2024 – trialled Teen Group (once a month on a Friday). This
didn’t really fly, we will try again in 2025| |---|---| ||Fund Raising Events:
Santa Grotto – December 2023
Easter Egg Hunt/Friends of Ore Station – April 2024
Sponsored Walk – children’s parent raised a few hundred pounds
by doing a Virtual Walk.| ||| 2 ## The Building: 1. Unfortunately in June 2023 due to the poor weather and lack of maintenance on the roof the ceiling beneath it collapsed. This was a huge problem obviously. We spent many months talking to the landlord regarding insurance and eventually he stated that the Charity had to fulfill all the costs. The PM managed to raise £17,000 and then a further £3,000 to fix the ceiling of the letting room. This took several months and then McShane Roofing were contracted to redo the flat roof including replacing all the £15,690.00 for install. Removed flat roof covering approximately 125 meters removed timber boarding beneath and disposed of. Supplied and installed new 18mm OSB boarding to flat roof joists. Supplied and installed new Resitrix (finish colour is black) epdm system to OSB boarding including associated trims etc. The fix started in January 2024 and took 2 weeks. 2. August 2023 – it was discussed and agreed with the Trustees that we should apply for an extension of the opening hours to extend our session into the evening and in the weekends. There was a lot of local support for this but also many neighbours in the surrounding areas were not in agreement. 3. February 2024 the planning was heard at the Planning Council and Sensory Soft Play were approved to extend the hours as follows: ## Funding/Connections: 1. Barbara Ward Foundation visited in July 2023 to see progress and committed to donating £10,000 over two years. 2. Linked up with National Literacy Trust 3. Interview and photo shoot with Mile 91/HVA Big Local – article to be published soon. 3 Projects 1. January 2024: Design and Implementation of Sensory Garden, refit of roof and internal works. 2. February 2024 – Jemma (Out of School SEN team) using space once a week. 3. March 2024: Linked up with East Sussex Parent Carer Forum 4. Easter Egg Hunt took place with Friends of Ore Station – Monday 1[st ] April 2024 Volunteers May 2024 – Volunteer Hilde started 4 ||**Future Plans**
1. To increase income via room bookings/private parties.
2. Increase Sensory Room Bookings Monday-Friday 9-5pm.
3. Home Education Group.
4. Toddler Group
5. After School Club.
6. To invite Occupational Therapists to hire the large studio
space.
7. To access long-term funding to provide sustainability for
the project.
8. To continue to network with other organisations.
9. To introduce a database and booking system to streamline
services.
10. To undertake more fund-raising activities – Fun Days etc.
11. Access funding for office salaries including Project
Worker/Admin
12. To use the Centre for more weekend activities – ie
birthday parties, etc.
13. To source more trustees and volunteers.|**Future Plans**
1. To increase income via room bookings/private parties.
2. Increase Sensory Room Bookings Monday-Friday 9-5pm.
3. Home Education Group.
4. Toddler Group
5. After School Club.
6. To invite Occupational Therapists to hire the large studio
space.
7. To access long-term funding to provide sustainability for
the project.
8. To continue to network with other organisations.
9. To introduce a database and booking system to streamline
services.
10. To undertake more fund-raising activities – Fun Days etc.
11. Access funding for office salaries including Project
Worker/Admin
12. To use the Centre for more weekend activities – ie
birthday parties, etc.
13. To source more trustees and volunteers.| |---|---|---| |**GRANTS/DONATIONS**
**RECEIVED**|6 July 2023
7 July 2023
26 Jul 2023
18 Aug 2023
11 Oct 2023
13 Oct 2023
15 Nov 2023
17 Nov 2023
17 Nov 2023
22 Nov 2023
23 Nov 2023
15 Dec 2023
12 Jan 2024
12 March 2024
13 Mar 2024|PCC £500
Ernest Kleinwort £4500
Barbara Ward Charity - Barbara ward grant
- £5,000.00 (cheque)
Cheque in £1000
HAF Winter Provision - £5,089.50
Cheque in £200
East Sussex LMO - £1,814.00
Ernest Kleinwort - £1,800.00 (roof fund and
inside ceiling making good)
Charities Trust - £1,000 (roof fix)
Crowdfunder (fixing roof) - £699.55
£500 cheque in
National Lottery Funding - £30,120.00
HAF Winter Provision (monitoring)
£1,696.50
Cheque in £50
HAF Easter Provision - £6,255.00| 5 ||16 Apr 2024
23 Apr 2024
26 Apr 2024
30 Apr 2024
23 May 2024
29 May 2024
14 Jun 2024
27 Jun 2024
T**otal Grants**|HAF Easter Provision (monitoring)
£2,085.00
Short Breaks Monitoring - £1,000
Magdalen and Lasher £1,380
ClothWorkers Foundation (roof repairs)
£6,800
HAF Summer Provision - £12,501.00
Tesco Stronger Starts Grant (instore)
£1,000.00
National Lottery Funding £30,270.00
Short Breaks Funding - £9,000.00
**£116,130.55**| |---|---|---| ||Attendance/session
Fees|£6,017.71| ||Cash into Bank|07.07.23 £130.00
16.08.23 £150.00
04.09.23 £100.00
12.10.23 £100.00
15.10.23 £100.00
05.02.24 £ 90.00
19.02.24 £110.00
12.04.24 £270.00
29.05.24 £100.00
**TOTAL £1,150.00**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **Other** 16. ## **Financial Review** ||Review of the charity’s
financial position at the end
of the period|Balance in bank as at 30/06/24:
Current Account: £72,869.18
Savings Account: £2.94| |---|---|---| 6 |Statement explaining the
policy for holding reserves
stating why they are held|We hold these reserves to keep the charity running for six
months to pay our running costs if for any reason the charity
closes. It means that our clients can access the service until
they have access to an alternative provision.| |---|---| |Amount of reserves held|£12,000.00| |Reasons for holding zero
reserves|N/A| |Details of fund materially in
deficit|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|N/A| ||| |**Treasurers Report**|Accounts attached.| ||| ## **Structure, Governance and Management** |Description of charity’s
trusts:|**N/A**| |---|---| |Type of governing document
(trust deed,royalcharter)|Governance Document| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Please see policy attached below.| 7 ## **Reference and Administrative details** |Charityname|SENSORY SOFT PLAY| |---|---| |Other name the charityuses|N/A| |Registered charitynumber|1183273| |Charity’s principal address|168 EDMUND ROAD
HASTINGS
EAST SUSSEX
TN35 5LQ| **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of**
**person (or**
**body)**
**entitled to**
**appoint**
**trustee (if**
**any)**| |---|---|---|---| |
Olivia Hurrell|||| |
James Lawton|||| |
Jamie Henderson|||| |
Lisa Henderson||Resigned – Jan 2022|| |
Alastair Davey||Resigned – June 2023|| |
Julia Hurrell||Aug2020-now|| |
Suzanne Horgan||Resigned|| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for**|| |---|---|---| ||**whole year**|| |||| |||| 8 ## **Funds held as custodian trustees on behalf of others** Description of the assets held N/A in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** JAMIE HENDERSON (Treasurer) **Signature(s)** JAMES LAWTON (Chair) OLIVIA HURRELL (Secretary JULIA HURRELL (CHAIR) **Date** 25.02.2025 9 ## **APPOINTMENT OF TRUSTEES** ## **SENSORY SOFT PLAY** The charity identifies the need for new trustees. This may be because vacancies have arisen through resignations, or it may be that existing trustees have decided that one or more new trustees with specific skills are needed to help run the charity more effectively. The trustees agree what skills, experience and knowledge are needed, and write it down in the form of a short job description and person specification. The trustees agree responsibilities and a process for recruitment; in doing this, they take care to comply with any specific requirements set out in the charity’s governing document. Some of the work may be delegated to a sub-group of trustees, but the whole trustee board remains in full control of the process and decisions. ## **Finding potential trustees** The trustees agree what skills, experience and knowledge are needed, and write it down in the form of a short job description and person specification. 1. consider the best methods of attracting a diverse range of candidates with the skills the charity needs. This may include advertising in the local and/or specialist press and using trustee brokerage services. 2. These can be recruited through: - Recommendation - Referral from a recruiting organisation - Self-Referral - Advertisement 3. Short-listing and interviews take place against agreed criteria. Interviews are carried out by a small panel of trustees, and each candidate is asked similar questions to ensure a fair and objective approach. Notes are kept of each interview. 4. Preferred candidates are identified and invited to join the trustees, subject to references, formal vetting and approval by the full trustee board. Unsuccessful candidates are notified and thanked for their interest. ## **Vetting potential trustees** 1. The trustees check that the candidates have not been disqualified from acting as trustees, and candidates are asked to confirm in writing that this is the case. 2. Candidates are asked to consider and declare any existing or potential conflicts of interest. 10 3. If the charity works with children or adults at risk, the trustees seek any appropriate checks from the Disclosure and Barring Service. 4. In the light of the checks and declarations, the trustees decide to go ahead and formalise the appointment of new trustees. ## **Making the appointment** 1. The trustees check the charity’s governing document to ensure that they appoint the new trustees is a proper and legal way. 2. The Chair of the charity writes to the prospective trustees, setting out their duties and the charity’s expectations of them; they are asked to sign and return a copy of the letter. 3. An information pack about the charity is sent to new trustees, and a full induction process is arranged. New trustees meet existing trustees and others involved with the charity, such as members of staff, volunteers and beneficiaries. 4. The new trustees attend their first board meeting and are duly welcomed. All relevant parties, such as funders and the charity’s solicitors and auditors, are notified of the new appointments. 11 Company number CE017403 ChariLqble Incorporated Organisation Chanty No 1183273 Sensory Soft Play Report and Accounts 30 June 2024 PORTER ASSOCIATES FI%A*CIAI ACCOUt4lAhlS Sensory Soft Play Report and accounts Cont•nts Pag• Company Infonnation Accountants, report Profrt and loss ￿Unt Baknce sheet Detslled proflt and Ios8 ar￿Unt Sensory Soft Play Charity Infomiatlon A¢countsnts Porter Associates 92b London Road BEXHILL-ON-SEA TN39 3LE Reglstsr8d offlco 168 Edmund Road HASTINGS TN35 5LQ Company num￿1 CE017403 Charrtablè Incorporatsd (kganisatKJn Ch*ty No 1183273 Sansory Soft Play A¢countant8' Report Accountsrrts, report to Sensory Soft Play You considerth8tthe company is exemptfrom an 8uditforthe ye8rended 31 June 2024. You have acknowledged, on the balance sheet. your responsibilities for complying wlth the requiremènts of the Companies Act 2006 with respectto accounting records 8nd the preparation of accounts. These responsiblliti88 include pr8p8rlng 8c¢ount8 that give a true end fair view ol the state of aff8lrs of the ¢omp8ny at th8 end of the flnancialyear8nd 01 it8 proflt or1089 forth8 finenci81 year. In accordance wfrth your Instructions. wa have prepared the accounts which comprisethe Profit and Loss Account. the BaLan¢e She8t. the Ststam8nt of Changes in EqLFIty and the related notes from the accounting records ot the company and on the basls of Informatlon and expianatlon8 you nave given to us. We have not C8rrled otrt an audlt or any other revlew. and consequenriy we do not expre8$ and opinion on these accounts. rA8soclete8 Accountants 92b London Road BEXHILL-ON-SEA TN39 3LE 3rd October, 2024 Sensory Soft Play Profit and Loss Account for tho year ended 30 June 2024 2024 2023 Tumovor 151.632 123,984 Cost of salgs (85.473) {51.038} Gr086 profft Admlnistr8tlve expense8 {60,4021 (82,915) Op•ratlng prollu(lo￿l 5.757 ProfiV(loM) for the fln•n¢l•l y•ar 5.757 9,969 Sensory Soft Play Company number: Balanco Sheet as at 30 Jun• 2024 CE017403 Charitable Inco￿)0rated Organisa'on Charty No 1183273 2024 Fixed auèts Tangible assets 747 911 911 Curr•nt a•••ts Debtors Cash at bank and In hand 505 42.791 43,296 1.332 52,760 c1￿1t0￿. amounts falllng due wtthln on8 year (5,581) 122.298) Not curnnt I￿•18 37.715 31,794 Total a8••t8 IOM currnnt Ilabllltlo8 38,462 32,705 Cr•dltr•rn: amount• lalllng du• aft•r morn than on• year N•t a••ets 32.705 Capftal Ind r•4•rva• Profil and loss account 32.705 5.757 42,674 19,969) Shareholdorn. lund• 38.462 32.705 The diroctor18 satlsfled that the compary Is envtled to exemption fquirgmant to obtain an audit under section 477 of the Companies Act 20CIS. The members have not required the company to obtsin an in artordance wrth section 476 of the Act. The director acknowtedges hfs responsibilrties for comptying y￿th the requirements of the Companies Acl 2006 with respect to accounting records and the preparydbon of accounts. The accounts have been prepared and delivered in accordance the sFecial prowsions applicable to companies subject to the small companies regimo. The profft and foss account has not been delNered to the Registrar of CompanieB. Lisa Henderson Approv&d on.. Sen80ry Soft Play Detslled profft and loss account . for thè yaar ended 30 Jun8 2024 Th&8 schedule do88 rpot form part of the stattrtory a<￿ints 2024 2023 Incom• Sales Donations Grants National Lottery grants Hire charges 14,949 15.918 55.740 60,390 4,635 151.632 14,351 12.0 67.417 30,120 123,984 Cost of sale8 Direct expenses Dlrect labour Equipmenl Hire Other direcl costs Repalrs and renewals 11,368 43.910 1.642 320 28,233 85.473 11,876 31,015 225 7,922 51.038 Admlnl•tratlvo OXP8IIU8 Premises wsts.. Rent Rates Light & Heat Cleanlng Use of hom& 50.430 2,715 1,203 1,763 520 56,631 85.600 4.508 8.472 443 520 General adminlstralbve expanses. Telephone and intsmel Stationery and Prin￿￿9 Insurance Equipment expensed Depreciation Subscriptions Motor and travel Donation5 Sundry expenses 178 1.024 509 168 323 1,531 201 176 309 213 120 120 2.959 Lega5 and profe88ional costs.. Accountancy fees SofNvare Advertising and PR CRB disclosures Bank charges Legal fees 322 510 357 37 57 76 70 1,885 2,413 1.015 Net profft 5,757 {9,969) CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Sensory Soft Play On accounts for the year ended 30th June 2024 Charity no lif any) 1183273 Set out on pages NIA I report to the trustees on my examination of the accounts of the above chanty for the year ended 30" June, 2024. Responsibllltle$ and ba818 of report As the charty's trustees, you are responsible for the preparation of the accounts in accordance wth the requirem8nts of the Charities Act 2011 {Ihe Act.). I report in respect of my examination of the Sensory Soft Play accounts carried out under section 145 of the 2011 Act and in ¢arying out my examination, I have followed all the applicable Directions given by the Charrty Commission under section 145(5)(b) of th8 Act. Independent I have completed my examination. l ¢onfinn that no material matters have examiner's 8tat•ment come to my attention which gtves me Cause lo believ8 that in, any material respect.. the accounting records ￿re not kept in accordance with section 130 of th8 Chanties Act., or the accounts did not accord wrth the accounting records,. or the accounts did not comply with the applicable requirements concerning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independenl examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable understanding of the accounts to be reached. Date: 18th October, 2024 Name: Richard Porter Rolevant professional qualification(sl or body (if any): FFA. FfA Address: Porter Associates 92b London Road. BEXHILL-ON-SEA TN39 3LE ction B Disc105ure Only complete rfthe examiner needs to highlight material matters of cOn￿M {see CC32, Independent examination of charty accounts.. directions and guidance for examiners). Glve here brlef details of any items that the examiner wishes to dlsGlose. CHARITY COMMISSION FOR WAIES Independent examinerfs report on the accounts Section A Independent Examiner's Report Charity r4w Serw Soft ￿aY On account8 for the yoar June 2023 Charlty no (If any) 1183273 8•t out on pag I report to the trustees on my examination of the accounts of Ihe above harty for the year end&1 30th Jul￿. 2023. As the ¢hwitys trustees, you are rosFhTh'bte for the weparatK)n of the accounts in accordance with the requiremonts of the Charities Act 2tll1 (Ihe A￿. RMpon•lblllllM and ba818 of report I report in resped of my examlnth'on of th• PJenw Soft Play accounts Car￿ out ur¥Jer 8ects.on 145 of the 2011 Act and in carying (Krt my examination. I havè fotltrAwd all apF4icable Directions gNon by the Charity Commission under section 145(5)(b) of Act. Ind•p•ndont I have comthed my examinatK)n. I confim that no material mattérs have •xamin•rf8 •tatsmgnt come.lo my attention which gives rne cause to Lylwe that in, any matérial the accounllng record8 **re not keF4 in accordance wtth aectlon 130 of the Charitie8 Act; or the accounts did not accor(I with the a¢oyJntlng r•cord•'. or the accounts dKJ not a)m￿Y wrth the applicabie requKernents conceming the fomi and content of acco￿18 set out in thé Charitie8 {AC￿Unts and ReForts) Regulation$ 2008 other than any requirement that the aceount¥ give a Irue and fai¢ vw is not a matter considered a8 part of an intsFwdent examination. I have no (a)ncem8 and have cm a(Yo$8 rnattorn in conrnction with the examlnation to which attontiM should be drawn in thls report in rKder to enable a wop•r ur#J8r8tsndir¥J of tho accounts to b• [W*￿d. 81gn•d: N•m•: Richard Porter R•l•vant profemlonal qu•llficatlonl•) or body {If any): FFA. FfA Addr•u.' Porter A88ociates 92b Road. BExH1LL￿￿EA TN39 3LE