CHARITY COMMISSION FOR ENfjLAND AND WALE5 SsOft[ Trustéts, Annual Report for the p8rlod From". Perlod start date: 01.7.22 To: Perfod ènd date: 30.06.23 Chartty name: SENSORY SOFf PLAY Charity wistration nurnbw: 1183273 ObJoctlve8 and Athtt108 Summary ofthe purposes of the charty 88 set out In Its goveming document To help religve the need of ¢hildren and their families (primarity but not exclusively) wrth ldttK)nal needs, In Hastings and the surroundlng areas. Summary oflhe maln activities in relation to those purposes for the public benefit, in part6cular, the activities, projects or servrces identified in the 8ccounts. Statement confimiing whether the trust888 have had regard to the guidance issued by the Charity Commission on public benefft Through the provision of multk8ensw soft play tMIeS and the running of a support group pwents and carers of children. NIA Achlwaments and Porfonnanco Summary of the main achievements of the charity, identifying tha drfference the charity's work has made to the circum$tance$ of its beneficiaries and any wider beneffts to society as a whole. 1. The maln achievements of Ihe Chanty this year was an increase in numbers of famils accessing the Sensory RnPlaY Room during this time. We also 88w an increase in referr8b through East Sussex County Council 2. Sensory Room installed in August 2022 and has proved very popUr ¥th people bcKJkn"ng throughc4rt the w88k. 3. We started a Home Education Grourler 58 group vthich started with one or Iwo parents. We now have a regular group of atound 8110 patents and around 10115 hildren attending on a Monday 1(kl.30pm. 4. They do their tr•vn aclivilie3 including prrIng lunch ilems.
CHARITY COMMISSION FOR ENGLAND AND WALE5 SY Soft P 5. We also heard in June 2023 that we were successful with the National Lottery Grant whh will Sustain us until 2028. The grant will cover our rent. ub'lities and othér lls. 6. In 2023 we launched our online bookn'ng system vthich streamllnes and cuts (krn on admin. 7. in June 2023 the ceiling ¢ollapsed in on8 ofthe main letting rocxns. This is due to be fixed in January 2024. The insurance that we hold w¢)uld not cover the cost so Lisa amazingty raised £9,000 towards the total cost of £15,000. We are awaitsng an outGome of a grant of £10,¢Jixi which h¢)pe will cover the remainder. Actlvltles 1. Sensory Soft P contrnued to run thelr weekty Saturday Sessions 1 Juty 2022-30 June 2023. We ran 38 sessions during this time provkling 7 hour8 per knwkend of resprte for parenvcarers. 2. The numbers of chiklren increased during thi8 time. 3. We also provKled 3 Holiday Clubs funded by Ha8tlngs Activrty Fund Summer Club- 3 days on sfte and a trip out to Rare Breed8 Christmas Club- 3 days on site Trip to the Pantomime - we took 40 chiklren (parent acccfflpand). Easter Club in April 2023 - 3 days on site and a trip out to the Blackbery Farm. 4. Prowded 5 Forest Sch1 8essions at St Helens Wo facilitated by Snape WcKxl. 5. We held a Fund Raising Event on 1 April 2023, we were very unfortunate with the weather but it was highly $uccessful and supported by many families. The cake stall was a huge hrll Thanks to the trustees for volunteering their time on this day.
CHARITY COMMISSION FOR ENGLAND AND WALES Swry &)ft Future Plans 1. To increase incm via rc l>))kings. 2. Increase Senw Room Bookings Monday-Frid8y 5PM. 3. To aGGess long-tem fvThJing to providti 8USt8inakylty for the project. 4. Invest in training 0PFQrtunteS for stsff 5. To continue to nelwork wf(h (rther organisatK)ns. 6. To undertake more fund-raising activtti8s- Fun Days 8tc. 7. Access fvnding f ofke saLqri88 including Project WorkerlAdmin 8. To source more trustees and volunteers. 9. To improve our monthring figures. DONATIONS FROM LOCAL FUNDERS Amount £2.C.00 £5. £ 500.00 £5.OCh).QO £1.(.00 £9.750.00 £8,400.00 £ 379.27 £3,000.00 £ 500.00 £1,000.00 Dat• 15.7.22 03.08.22 14.10.22 18.10.22 Emest Kleinw)rt Hastings Direct Neighbouty (Sensory Garden) Albert Hunt Trust Su88ex Communty Foundation Sussex Communty Foundation 28.11.22 16.12.23 24.03.23 17.04.23 02.06.23 26.02.23 Chalk Cl'ff Trust Lttal Giv9 Magdalen and L•her TOTAL £32,029.27 GRANTS RECEIVED Amount £ 5,535.00 £ 792.00 £ 8,600.00 400.00 £ 1,845.00 £ 5.135.00 £ 144.00 £ 1,711.00 400.00 £ 8,520. £ 4,617.1J) £ 1,539.IXI £ 5,442.50 £30.120.1)0 01.07.22 05.08.22 30.08.22 11.01.22 16.09.22 16.11.22 11.01.23 13.01.23 15.02.23 24.02.23 22.03.23 05.05.23 24.05.23 16.06.23 HAF SUMMER CLUB 2022 HAF SUMMER CLUB 2022 SHORT BREAKS (SAT CLUB) SHORT BREAKS MONITORING HAF EASTER CLUB HAF XMAS CLU8 HAF XMAS CLU8 ESCC ESCC ESCC HAF EASTER CLUB HAF EASTER MONITORING HAF SUMMER CLUB 2023 NATIONAL LOTTERY MAIN GRANTS Total £74,800.50
CHARITY COMMISSION FOR ENGLAND AND WALES Smry Soft CA8H IKro BANK £1c.Cj £140.00 £ 50.00 £390.CKI £100.00 30.01.23 02.03.23 23.03.23 18.04.23 15.05.23 CHARITY EVENT Total £780.00 AttendaSe$S)n £8457.00 Rwm Hire £5642.00 Paypal donatKJns 101.7.22-3O.(.23) Total Incomo £15,422.50
CHARITY COMMISSION FOR ENGLAND AND WALES Sawry Soft Addltlonal informallon loptional) Youm Cl to include further statenEnts where relevant atM)Ut: Other Donatlons £3096.LKI Flnanclal R•view Review of the tharivs financial postiion at the end of the period Balan¢e n bank a8 at 3(Y(W23.' Current A¢count.' £45,743.13 Savings AGcounL £ 4.581.00 Statement explaining Ihe policy for holding reserves 8tatlng why they are held We hold these reserves to keep the charity running for three month8 to pay our running costs rf for any reason the charty closes. It means Ihat OUT clients can access the service urrtii the have acc to an alternative rovi5. £3,500.00 NIA Amount of re88rve8 held Reasons for holding zwo reserves Details of fund rterialY In deficlt Explanation of any uncertaintres about the charty Continuing as a going concem NIA NIA Troasurerg Ro Accounts atL%hed. Structur•, GOV•mn and Manag•n•nt Descript)n of ¢harity's Iiusts: Type of goveming document NIA How is the charity consttiuted? Charitable Incorw)rated Organisation .,ordled -Idtirii. Cl Trustee Selection methLKIs including details of any constrtutional provisions e.g. election Io kM)St or name of any person or Ix)dy entitl&J to appoint one or more trustees Pkase see KKdicy atta¢hed bek>w.
CHARITY COMMISSION FOR ENGLAND AND WALES SoN)ry &)ft P Roferenco and Admlnlstrallve detslls Char name Other name Ihe cha istered chari number Charity's principal &*Jress ' SENSORY so PLAY NIA 1183273 168 EDMUND ROAD HASTINGS EAST SUSSEX TN35 SLQ Names of the charlty truste•8 manage th• Chartty Name of rson lor body) entltlod to appoint trustse (If Trte• nam• Offic• {If any) wholo yMr Jamie Henderson Suzanne Horgan Llsa Honder80n Alastair Davey Julia Hurrell Resigned- Sept 2019 Resigned- Jan 2022 Resigned- June 2023 Olivi8 Hurrell James Lawton rate trustees- of the director8 at the date the re Director namo wasa Name of trustees hohling live to pyoperty belonging to the charty Trusts• name Dates acted rf not for whole ear WA
CHARITY COMMISSION FOR ENGLAND AND WALE5 k)ft P Fund$ held as cu#todian trustees on b¢half ot others Description of the assets held in this capacty NIA Name and objects of the charity on whose behaw the a88ets a held and how thls falts wlthin the ou8t¢xlian charty's objects NIA Details of arrangemen1$ for 88fe Custody and segregatlon of Such assets from Ihe charws own assets NIA D•claraOon8 Th• trustw• dKlar• that th•y hav• approvod th• Iru•tao•' v•port above. Slgn•d on bohalf ol th• ¢h•rlty'8 tnMtae8 Slgnaturnl•) JAMIE HENDERSON (Tr88$urI JULIA HURRELL (Secretary) JAMES LAON Chair OLIVIA HURRELL Chair 14.12.23
CHARITY COMMISSION I FOR ENGLAND AND WALES APPOIKNENT OF TRusfEES SENSORY SOFf PLAY The chanty Édentiffies the r new trustees. This may be because vanCieS have arisen through resnatiOns, or rt may be that exisling trustees have decided that one or mre new trustees with specific skills are needed to help run the charity more eff8CtN8ty. The trustees agree what skills. expefi8nc8 and knowled are ne8d•J, arnl write it down in the form of 8 8h¢)rt job descriptk?n and r$On 91¢8110n. The trustees agree responsibilities and a prr)cess for reCrUrtrrt. in doing this, they take care to compty with any specific requirements set out in the charity's goveming d¢xument. Some of the work may be delegated to a sutsgroup of trustees, but the whole INstee l)oard remalns In full control of the proc8ss and decisions. Flndlng pot•ntial trusto•s The trustees agree vthat skills, experience and knowledge are needed, and write it dty•m in the form of a short Job description and person specification. consider the best methods of attrxling a diverse ran9e of candid8te8 with the skills the charity needs. This may indude advertising in the lo1 8n¢Yor $pedallst press and using trustee brokerage 8epiices. These can be recrurted through: • Recomfftndatlon . Referral from a recruiity organi8ation . Self-Referr81 Short-listing and intervtew5 take place against agreed criteria. Intervi8ws are carrled out by a smau panel of trustees. and each candldale Is asked simiLqr quoslions to ensure a fair and 0.ectre approach. Notes are kept of each Intepiiew. Preferted c2ndidate8 are identified and invltad to pin the trustees. subjecl to references. fomwl vetting and approval by the full trustee board. Unsuccessful candKlates are nottf*d and thanked for their interest. Vetting potential trustees The trustees check that the (andidates have not tttn dwualffied from acting as trustees. and candKlates are asked to confinn in writing that this is the case.
CHARITY COMMISSION FOR ENGLAND AND WALES Soft Candidates are asked to ¢or*kler and declare any existing cf potentkgl lflIcts of interest. Ifthe charity works with children or at rksk, the trustees seek any apkY0prte checks from the Disck)sure and Bafrwlg &Nice. In the light of the ChkS and declarations, the trustee8 dechJe to go ahewj and f0m)al8 the appK)intment of tfustees. Maklng th• appolntsnont The trustees checA the charl$ goveming document to ensure that they appoint the new trustees is a proFer and legal way. The Chair of the charity writes to the prospethe trustees, settlng out their duties and the charity'$ expectations ofthem,. are asked to sign and retum a copy of the letter. An inforrnthn pack about the charity is senl to new Irustees, and a full inductlon prcsS is arranged. New trustees meet existing Iru$tee$ and othors involved with the charity, such a8 members of staff, volunteers and benefici8ri88. The new trustses attend thelr first board mèetWW and are duty welcorwl. All relevant parties. such as funders and the ¢harity's solthrs and auditor8, ar6 nots'fied of Ihe new app)intrnents.
Company number CE017403 Charitable Incorporated Organisation Charity No 1183273 Sensory Soft Play Report and Accounts 30 June 2023 PORTER ASSOCIATES I.4CIAl 4¢.COL.%TANfS 928 London Road, Bexhill-on-sea TN39 3LE
Sensory Soft Play Report and accounts Contents Page Company Infomialn Accountants, report Profit and loss account Balance sheet Detailed profit and loss acc43unt
Sensory Soft Play Charlty Infomiation Accountants Porter Associates 92b London Road BEXHILLQN-SEA TN39 3LE R•glster8d offlco 168 Edmund Road HASTINGS TN35 5LQ Company number CE017403 Charitable IncorForatsd Organisatson Chanty No 1183273
Sensory Soft Play Accountants. Report Accountants. report to Sensory Soft Play You consider that the company is exempt from an audit for the year ended 30 June 2023. You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 respwi to aGcounbng records and thp prèparation of acGQUlIts. The8¢ responsibility incluae prepanng acUnts that give a true and fair view of stale of affairs of the company al thè end of the financral year and of rts profil or loss for the financial year. In accordance with your instruthons. we have prepared the accounts which comprise the Profil and Loss Account, the Balance Sheet, the Stalement of Changes in Equity and the related notes from the aceounbng records of the company and on the basis of infommtson and explanatsons you have given to us. We have not carried OLrt an audrt or any other review, and conwuenty we do not expre$s any opinion on thes8 accounts. Porter Associales Accountants Craythorne House Burnside Mews London Road BEXHILL-ON-SEA TN39 3LE 29th September, 2023
Sensory Soft Play Profit and Loss Account for the year endod 30 June 2023 2023 2022 Turnover 123,984 60,759 Cost of sales 151.0381 (34,8641 Grou profft 72.946 25,895 Administratsve ex55 182.9151 (16,719) Op•ratlng (lo••yprofft 19,g691 9,176 ILo88llprofft for the flnanclal year 9,176
Sensory Soft Play Company number: Balance Sheet as at 30 June 2023 CE017403 Chantable Incorporated Organisation Charity No 1183273 2023 2022 FIX assots rangible assets 911 1.112 Current ao8ets Debtors Cash al bank and in hand 1,332 52.760 54.092 792 47,009 47,801 Credltor8: amounts falllng du• wlthln one year 122.298) 16.239) Net current as8•ts 31,794 41,562 Total assets ¢urrent Ilabllltles 32,705 42.674 Cr•dTrtor8: amounts falllng dts• after more than ono year N•t a8••t• 32,705 42,674 Capltal and re8eNo• blf Profit and loss account 42.674 {9,969) 33,498 9,176 Sharèholder8' fvnd• 32.705 42,674 The director is satisfied that the company is èntrtw to axemptK)n from the requirement to obtain an audit under section 477 of the Companies Act 2008. The members have not required the company to obtsin an audr( in accordance section 476 of the Act. The director acknowledges his responsibilities for ¢omplwng wrth the requirements of the Companies Ael 2006 with respect lo accounting records and the preparab.on of acrounts. The accounts have béen prepared and delivered in accordance with the special provisions applicabie to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Compan. Lisa Henderson Approved on".
Sensory Soft Play Detailed profit and loss account for the year ended 30 June 2023 This schedula does not fom part of the statutory accounts 2023 2022 Income Sales Donations Grants National Lottery grant 14.351 12,096 67,417 30.120 123,984 9,981 14,234 36.544 60,759 Cost of sal Direct expens&s Direct labour Equipment Hire Other direct costs Repalrs and renewals 11,876 31.015 5,595 24.974 1,315 887 2,093 34.864 225 7,922 51,038 Admlnlstratlve •xpon••4 Premise$ costs.. Rent Rates Light & Heat Cleaning Use of home 65,600 4.508 6.472 443 520 77,543 330 145 120 595 General adminislrab've expenses.. Telephone and inlemet Slabonery and printin9 Insurance Equipment expensed D6pre¢ialion Subscriptions Motor and travel Donations Sundry expenses 299 323 1,531 195 321 486 10,088 243 80 700 201 176 309 120 2,959 Legal and professional costs: Accountancy fees Advertising and PR CRB disclosures Bank charges Legal fees 12,118 357 37 454 79 231 42 3.200 70 1,885 2.413 133.953 51,583 Net profil (9,969 9,176
CHARITY COMMISSION FOR ENGL AND WALES Independent examiners report on the accounts Section A Independent Exaininer's Report R•port to th• tru•to•• Charty Sensory Soft Play 30th Juno 2023 On accounts for tho yMr •nd•d Ch•rfty no {ff any 8•t out on pag•¥ 1183273 I report to th8 truste88 on my examlriation of the accounts of th8 ak chanty tsr the y8ar ended 30th JUM. 2023. R•Jpon•lblllllo• and As thg thar1& tru8te88, you are roW.1)le for the Preparat of the accounts in accordance Imlh requiromonts of Chartt Act 2011 (Ihe Acr). I report in respo of my examination al lh• Sensory Soft Play a¢count8 carrted out urKler lon 145 of the 2011 Act and In carying out my examinatlon. I have fo11tr1 all appllcabb Directions giv by the Charity Commlssion urKler 8•CtK)n 145(5)(b) of th& Act. Ind•p•ndent I have compknd my ex8mlnation. I confim that no material mattern havo •xamin•rf• •tat•m•nt eom• to my attenkn which give8 me cause to tthve that , any matèrial the at£oUn recarth n(* kept in accordan(x wlth #ectlon 130 of the Chariti68 Acl., or the accourrts did not accord with tho accountlry r•cord8," or accourrts did not COM with the applicable requirem8nt8 conceming the fonn arKI Coment of account$ Sot out in the Charilles {AGccunts aThJ Reports) ReguLqtion$ 2008 other than any requirement that Ihe accounts grve a and fairf view which 18 not a mattèr C(X18idored as part of an indepermlent examination. I hav8 no concwns have come ams no other mattern in connection with thè examination to which attention should be drawn in thls report in order to enable a woper urwknnding ofthe actounts to be reached. Slgn•d.. Nam•: Richard Porter R0¥nt profes•lon&l quall11lon(8I or body {If any): FFrt FfA Addr•Js: Porter Asgocjates 92b London Road. BEXHILL-ON-SEA TN39 3LE
CHARITY COMMISSION FOR WAIES Independent examinerfs report on the accounts Section A Independent Examiner's Report Charity r4w Serw Soft aY On account8 for the yoar June 2023 Charlty no (If any) 1183273 8•t out on pag I report to the trustees on my examination of the accounts of Ihe above harty for the year end&1 30th Jul. 2023. As the ¢hwitys trustees, you are rosFhTh'bte for the weparatK)n of the accounts in accordance with the requiremonts of the Charities Act 2tll1 (Ihe A. RMpon•lblllllM and ba818 of report I report in resped of my examlnth'on of th• PJenw Soft Play accounts Car out ur¥Jer 8ects.on 145 of the 2011 Act and in carying (Krt my examination. I havè fotltrAwd all apF4icable Directions gNon by the Charity Commission under section 145(5)(b) of Act. Ind•p•ndont I have comthed my examinatK)n. I confim that no material mattérs have •xamin•rf8 •tatsmgnt come.lo my attention which gives rne cause to Lylwe that in, any matérial the accounllng record8 *re not keF4 in accordance wtth aectlon 130 of the Charitie8 Act; or the accounts did not accor(I with the a¢oyJntlng r•cord•'. or the accounts dKJ not a)mY wrth the applicabie requKernents conceming the fomi and content of acco18 set out in thé Charitie8 {ACUnts and ReForts) Regulation$ 2008 other than any requirement that the aceount¥ give a Irue and fai¢ vw is not a matter considered a8 part of an intsFwdent examination. I have no (a)ncem8 and have cm a(Yo$8 rnattorn in conrnction with the examlnation to which attontiM should be drawn in thls report in rKder to enable a wop•r ur#J8r8tsndir¥J of tho accounts to b• [Wd. 81gn•d: N•m•: Richard Porter R•l•vant profemlonal qu•llficatlonl•) or body {If any): FFA. FfA Addr•u.' Porter A88ociates 92b Road. BExH1LLEA TN39 3LE