**Trustees’ Annual Report for the period** **From: Period start date: 01.06.20 To: Period end date: 31.05.21 Charity name: SENSORY SOFT PLAY** ## **Charity registration number: 1183273** ## **Objectives and Activities** Summary of the To help relieve the need of children and their families purposes of the charity (primarily but not exclusively) with additional needs, in as set out in its Hastings and the surrounding areas. governing document Summary of the main Through the provision of multi-sensory soft play activities in relation to activities and the running of a support group for parents those purposes for the and carers of children. public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit ## **Achievements and Performance** 1 Summary of the **Activities** main Throughout the Global Pandemic 2020-2021: Sensory Soft achievements Play continued to support families. In fact, it was an of the charity, extremely busy time for the Charity. identifying the difference the charity’s work We were extremely fortunate to receive many COVID CRISIS has made to the grants through Sussex Community Foundation and East circumstances Sussex County Council. This enabled us to continue with our of its Saturday respite sessions. beneficiaries and any wider benefits to We re-commenced our respite sessions in August- November society as a 2020 at the Pocket Park (COVID friendly outdoor venue): whole. **-** Regular Saturday Clubs **-** Two day Summer Club **-** October Half Term **-** 14 sessions: 90 children (Aug-Nov 2020 @ Pocket Park) To enable families through the lockdown we sent out 9 x Activity/Craft Packs provided by Out of the Box Creative Arts. **Food Hampers: Feb-July 2021:** We received £1500 from the Food Crisis Fund and provided **90** lunch boxes to families - 15 families (44 children) received 6 monthly food parcels during this time. Funded by Sussex Community Foundation Coronavirus Food Security Fund. **Sat Respite Sessions: May-June 2021** We received £3300 from the Sussex Crisis Fund responding to the Covid Crisis. We provided 8 sessions from May-June 2021 with a total of 15 children over 8 weeks. **74** attendees providing a total of 296 hours of respite through this time. Funding for this came from the Sussex Community Foundation Covid Crisis and other grants totalling £10,100. We used this money to continue to fund our Saturday Respite Sessions. We also continued investing a lot of time and effort at Langham Road to open up a Community Hub, unfortunately due to on-going issues out of our control this project has been delayed. I would personally like to thank Jamie and Alastair and Julia for all their help and assistance with this. Lisa made an incredible push to raise funds to refurb the property from Feb 2020 to the current date. See below. These funds are still held in our Savings Account to be reserved until we have a moving in date confirmed. **Staffing:** during this time we employed 5 sessional workers on a zero hours contract. 2 ## **Future Plans** Sensory Soft Play are still awaiting contracts to be signed on Langham Road to build a Community Hub. We very much hope that this will be confirmed by April 2022 as we have received a Grant from the Holiday and Activity Fund to provide a four-day Easter Club 11-14 April: the last day being a funded trip out to a local farm. We have kept the money raised for the refurb and running costs in the separate savings account. This is so it is clear to all that this money is allocated to this end. We have been very fortunate with our funders and we are hoping once in the building that we can access more long-term funding for our running and other costs. We wish to recruit more trustees in very near future. **----- Start of picture text -----**
Funding/Grant
s Amount Date
£1000 24.09.20 Hastings Direct
LOCAL £50.00 21.10.20 Hastings Winkle Club
FUNDERS £1,357.9 06.11.20 Coop Community Fund
6 22.12.20 Crowd Funder Appeal
£181.38 11.02.21 Cheque in
£155.00 31.03.21 Pay Pal Fund
£702.46 15.04.21 Screw Fix Foundation (refurb costs)
£5,000.0 13.05.21 Hastings & St Leonards Muffin Club
0 15.04.21 Albert Hunt Trust
£300.00 14.05.21 Big Local 1066 (Sat Club)
£1,000.0 19.05.21 Pay Pal
0 27.05.21 Hastings Direct
£1,066.0 28.05.21 Garfield and Weston Foundation
0 17.06.21 Pay Pal
£260.00 30.06.21 Pay Pal
£2000.00
£7,500.0
0
**----- End of picture text -----**
3 **----- Start of picture text -----**
Total £60.00
£19.52
£19,652.
36
GRANTS £500.00 20.08.20 Local Giving Fund (Magic Little
RECEIVED Grants)
£500.00 15.09.20
Groundworks (Tesco)
£10,000. 09.10.2
00 0 NATIONAL LOTTERY COVID 19
RESPONSE -(FUNDING RETURNED
15/04/21*
£2,500.0 19.11.20 ESCC ECV-19 VCSE Emergency Grant
0
19.02.21 Sussex Community Foundation
£1,500.0 Sussex Community Foundation: Covid
0
19.02.21 Winter support fund (breakfast boxes)
ESCC Crisis Fund (Sat Group)
£3,300.0
0 22.04.21 Sussex Crisis Fund (Sat Group @ West
Hill)
£2,800.0 23.06.21 NATIONAL LOTTERY MAIN GRANTS
Total 0 (Roof Costs)
£10,000.
00
£21,100.
00
TOTAL £40.752.
36
Parental
Contributions £1,555.0
0
GRAND TOTAL
£42,307.
36
**----- End of picture text -----**
4 ## **Additional information (optional)** You may choose to include further statements where relevant about: ***** The National Lottery money was returned as it needed to be **Other** spent by 31/03/21. We were unable to extend this period due to the timelines given by the Government for this COVID Crisis Grant. The reason the grant was returned was because we were unable to move into Langham Road in the required period due to the on-going delays. A subsequent grant from the National Lottery from the Main Grants Award was received in June 2021. This grant is more flexible in terms of when it needs to be spent by – we will use this money to repair the roof at Langham Road. (listed above) ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s £10,147.05 current account @ 31.05.21
financial position at the £21,395.55 savings account @ 31.05.21
end of the period
Statement explaining the We hold these reserves to keep the charity running for
policy for holding three months to pay our running costs if for any
reserves stating why reason the charity closes. It means that our clients
they are held can access the service until they have access to an
alternative provision.
Amount of reserves held £3,500.00
Reasons for holding zero N/A
reserves
Details of fund materially N/A
in deficit
Explanation of any N/A
uncertainties about the
charity continuing as a
going concern
Treasurers Report Audited accounts attached.
**----- End of picture text -----**
## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s N/A
trusts:
Type of governing Governance Document
document
(trust deed, royal
charter)
How is the charity Charitable Incorporated Organisation
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Please see policy attached below.
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
**----- End of picture text -----**
5 body entitled to appoint one or more trustees ## **Reference and Administrative details** Charity name SENSORY SOFT PLAY Other name the charity N/A uses Registered charity 1183273 number Charity’s principal 168 EDMUND ROAD address HASTINGS EAST SUSSEX TN35 5LQ **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of
person (or
body)
Dates acted if not
Trustee name Office (if any) entitled to
for whole year
appoint
trustee (if
any)
1 Jamie Henderson
2 [Lisa Henderson]
3 [Alastair Davey]
4 [Julia Hurrell] Aug 2020-now
5
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**| |---|---|---|---|---|---| ||**whole**|**year**|||| 7 ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** JAMIE HENDERSON ALASTAIR DAVEY JULIA HURRELL **Position (eg Secretary, Chair, etc) Date** 8 ## **APPOINTMENT OF TRUSTEES** ## **SENSORY SOFT PLAY** The charity identifies the need for new trustees. This may be because vacancies have arisen through resignations, or it may be that existing trustees have decided that one or more new trustees with specific skills are needed to help run the charity more effectively. The trustees agree what skills, experience and knowledge are needed, and write it down in the form of a short job description and person specification. The trustees agree responsibilities and a process for recruitment; in doing this, they take care to comply with any specific requirements set out in the charity’s governing document. Some of the work may be delegated to a sub-group of trustees, but the whole trustee board remains in full control of the process and decisions. ## **Finding potential trustees** The trustees agree what skills, experience and knowledge are needed, and write it down in the form of a short job description and person specification. 1. consider the best methods of attracting a diverse range of candidates with the skills the charity needs. This may include advertising in the local and/or specialist press and using trustee brokerage services. 2. These can be recruited through: - Recommendation - Referral from a recruiting organisation - Self-Referral - Advertisement 3. Short-listing and interviews take place against agreed criteria. Interviews are carried out by a small panel of trustees, and each candidate is asked similar questions to ensure a fair and objective approach. Notes are kept of each interview. 4. Preferred candidates are identified and invited to join the trustees, subject to references, formal vetting and approval by the full trustee board. Unsuccessful candidates are notified and thanked for their interest. ## **Vetting potential trustees** 1. The trustees check that the candidates have not been disqualified from acting as trustees, and candidates are asked to confirm in writing that this is the case. 9 2. Candidates are asked to consider and declare any existing or potential conflicts of interest. 3. If the charity works with children or adults at risk, the trustees seek any appropriate checks from the Disclosure and Barring Service. 4. In the light of the checks and declarations, the trustees decide to go ahead and formalise the appointment of new trustees. ## **Making the appointment** 1. The trustees check the charity’s governing document to ensure that they appoint the new trustees is a proper and legal way. 2. The Chair of the charity writes to the prospective trustees, setting out their duties and the charity’s expectations of them; they are asked to sign and return a copy of the letter. 3. An information pack about the charity is sent to new trustees, and a full induction process is arranged. New trustees meet existing trustees and others involved with the charity, such as members of staff, volunteers and beneficiaries. 4. The new trustees attend their first board meeting and are duly welcomed. All relevant parties, such as funders and the charity’s solicitors and auditors, are notified of the new appointments. 10 Company number CE017403 Charitable Incorporated Organisation Charity No 1183273 Sensory Soft Play Report and Accounts 31 May 2021 PORTER ASSOCIATES FINANCIAL ACCOUNTANTS ythorne House, Bumside Mews, London Road. BEXHlLL4)N-s￿ TN39 3LE Tel: 01424-2149)) E-mail: tax@porteras9xiates.to.uk Sensory Soft Play Report and accounts Contents Page Company Informatlon Accountsnts. report Prolit and loss account Balance sheet Detailed profit and loss account Sensory Soft Play Charlty Inforniatlon Account•nt# Porter Associates Craythome House Burnside Mews London Road BEXHILL-ON-SEA TN39 3LE Reg18t8red offl¢e 168 Edmund Road HASTINGS TN35 5LQ Company number CE017403 Chantsble Incorporated Organisat￿l Chanty No 1183273 Sensory Soft Play Accountants, Report Accountants. ￿port to Sensory Soft Play You consider that the company is exempl from an audit for the year ended 31 May 2021. You have acknowledged, on the balan￿ sheet, your responsibilities for complying wth the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilib'es include preparing accounts Ihat give a true and fair view of the slate of affairs of the company at the end of the financial year and of its profit or loss for the financial year. In accordance with your instructions, we have prepa￿d the accounts which comprise the Profit and Loss Account, the Balance Sheet. the Statement of Changes in Equity and the ￿lated notes from the accounting records of the company and on the basis of infomialion and explanations you have given to us. We have not carried out an audit or any other review. and consequently we do not express any opinion on Ihese accounts. Porter Associates Accountants Craythorne House Burnside Mews London Road BEXHILL-ON-SEA TN39 3LE 2nd February, 2022 Sensory Soft Play Profit and Loss Account for tho year endod 31 May 2021 2021 2020 Turnover 42,291 12,785 Cost of sales 110.3031 (4,1401 Gr088 proflt 31,988 8,645 Adminislratlve expenses 14,360) 18,541) Op•ratlng profit 27,628 4.224 Proflt lor tho flnanclal year 4,224 S6nsory Soft Play Company number: Balance Sheet as at 31 May 2021 CE017403 Charitable Incorporated Organisation Charity No 1183273 2020 2020 Flxed a88ets Tangible assets 1.355 1,355 1.423 1,423 Current 888ets Debtors Cash at bank and in hand 34.011 34.011 5.870 5.870 Credltorn: amounts falllng du• wlthln on• yoar (1.868) {1,423) Net current a88ets 32.143 4,447 Total ass•ts1088 curr•nt Ilabllltle8 33.498 5,870 Cr•dltors: amounts falllng du• after moro than on• y•ar Ngt as80t8 33,498 5,870 Capltal and ros•r¥•• blf Profil and1088 account 5.870 27,828 1.626 4.244 Sharehold•rn' lund8 33.498 5.870 The director is satisfied that the company is entitkd to exèmption from the requirement to obtsin an audrt under secty'on 477 of the Companies Act 20C6. Thè members have not requir8d the company to obtain an audrt in actordaneè with section 476 of the The director acknowledges his responsi￿.1[kneS for Comp￿.ng ￿th the reqU1￿ments of the Companies Act 20C6 with respect lo accounting records and the preparab.on of acuiunts. The account5 have been p￿pared and delNered in accordance wth the special provisions applicable to companies subject lo the small companies wime. The profft and loss account has not been delivered to the Registrar of Companies. Lisa Henderson Approved on.. Sensory Soft Play Detalled proflt and loss account for the year ended 31 May 2021 This sch8dule does not fom7 part ofthe stslutory accounts 2021 2020 Income Sales Donations Grants National Lottery grant 27,821 1,470 3.CN)O 10.000 42.291 1,149 11.636 12,785 Cost of sales Direct expensès Direct labour Equlpmenl Hire Other direct ￿$1$ 2,301 1,212 2,734 3.358 10.303 4,140 Admlnl$tratSve ex￿￿8•8 Premises costs.. Rent Cleaning Use of home 120 110 120 350 26 120 1,102 General admini$tralive expen8es'. Telephone and Intemel Stationery and printsng Insurance Equipment expensed Depreciation Subscriptions Oonations Sundry expenses 189 491 73 250 1,842 83 60 148 2.482 2,630 Legal and professional costs.. Accountsncy fees Advertising and PR CRB disclosures Legal fees 434 314 503 104 543 1.380 817 14.663 8,541 Net profil 27,628 Sensory Soft Play Accountants, Report Accountsnts. ￿POrt to Sensory Soft Play You consi¢Jer that the c4)mpany is exempt frcm an audit for the year ended 31 May 2021. You have acknowledge