Annual Report and Financial Statements for the Year Ended 31 December 2022
## House Of The Open Door
Charity registration number: 1183268
Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF
## **HOUSE OF THE OPEN DOOR**
## **CONTENTS**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the Financial Statements|9 to 16|
## **HOUSE OF THE OPEN DOOR**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Trustees** Katharine Palka Michael Mitton Silvie Jelinkova Rev John Proctor OBE John Trimming Lynda Watson Anna Sumpter (resigned 27 June 2022) Andrew Swinford **Charity Registration** 1183268 **Number Principal Office** Childswickham House Buckland Road Childswickham Worcestershire WR12 7HH **Independent Examiner** G W Schulz ACMA Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF **Bankers** Lloyds TSB plc 19 High Street Evesham Worcester WR11 4DQ CAF Bank Limited 25 Kings Hill Avenue West Malling Kent ME19 4JQ
Page 1
## **HOUSE OF THE OPEN DOOR**
## **TRUSTEES' REPORT**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2022.
## **Structure, governance and management**
## _**Nature of governing document**_
House of the Open Door is constituted as a charitable incorporated organisation registered on 7 May 2019, charity number 1183268.
## _**Recruitment and appointment of trustees**_
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the constitution.
## _**Organisational structure**_
The trustees delegate the day to day management to an executive committee which meets on a regular basis.
## _**Risk management**_
The trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
## **Objectives and activities**
## _**Objects and aims**_
The principal object of the charity is the advancement of the Christian religion.
The trust operates as a religious community and provides retreats, instruction and support to a wide range of visitors. The trust is also involved in prison visiting, youth camps and overseas mission activities.
## _**Public benefit**_
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## _**Grant making policies**_
The charity makes grants to a limited number of organisations in the UK and to a charity that operates an orphanage in Africa.
## **Achievements and performance**
## _Discipleship Community_
After the difficulties of Covid lockdowns we slowly restarted our Discipleship Course. From May 2022 until the end of July we had a young man from Czech with us. As our only disciple, he joined in our community life, work and prayer, along with a programme of teachings prepared by community members.
Page 2
## **HOUSE OF THE OPEN DOOR**
## **TRUSTEES' REPORT (CONTINUED)**
In the summer we ran a youth conference which we called called Gateway. We had participants coming from Hungary, Italy, Czech, as well as England. The Conference was successful and from the Autumn we started advertising Gateway 2023.
## _The Retreat Centre_
We continued having guests on self-catering basis. Guests stayed on individual or small group retreats, or on family holidays. The self-catering option has been working well for our guests, though there were a few exceptions when we catered for them. As always, we also welcomed a number of guests who came to get to know our community and joined us in our prayer life and mealtimes.
## _Ukraine help_
From almost the beginning of the war we began to support Ukrainian refugees in several ways. We decided to keep the use of the Cottage for this purpose. We helped a family who had fled from Ukraine to Poland to get their permission to come to the UK, and when they arrived we supported them daily in all their needs until they were able to become more independent. We hosted them for over a year. We also hosted 2 single young women from Ukraine from the end of July, for six months.
## _Samaritan’s Inn Fund_
The fund wasn’t used this year.
## _Fundraising_
We continued to receive donations through CAF Donate.
## _Involvement with local parishes and initiatives_
We continued our involvement at St Mary’s Childswickham, and community members sometimes helped with input, once services were allowed. One community member is church warden. Some members also continue our involvement in St Mary’s RC Church in Evesham.
Some community members take part in the prayer initiative ‘Evesham Prayer Compass’. Others are part of Evesham Street Pastors who reach out to people and their needs during the night at weekends.
## _European Network of Communities (ENC)_
Our membership of the ENC continues, and one of our community members is on the ENC committee and another is involved in the ENC youth ministry. Some of the meetings took place via Zoom and a degree of involvement and continuity was maintained. The annual gathering of European communities, took place in Poland, and some of our members were present.
Page 3
## **HOUSE OF THE OPEN DOOR**
## **TRUSTEES' REPORT (CONTINUED)**
## _Prison ministry_
Although the Covid restrictions in most areas of life were removed, we still weren’t able to resume our ministry in Bristol, Eastwood Park Ladies prison, Leyhill, and Long Lartin. However community members are very keen for this ministry to start up again as soon as possible.
## _Friday night Prayer and Praise meetings and media_
We continued to have Friday night meetings live as well as streamed on YouTube. We were able to develop these ‘hybrid’ meetings by purchasing some better sound equipment. There were several invited guest speakers over the year who came in person to the meetings in our Tithe Barn.
## _Men’s Breakfasts_
The meetings were again mostly held on Zoom on a weekly basis and there were a couple of ‘real’ meetings with barbecue, prayer, talk and walk afterwards. These gatherings are much appreciated by the men who attend.
## _Retreats and Quiet Days_
We had several Creative Art Days, Quiet Days, and a Lent retreat. Those who came were very blessed by their time of quiet creativity and reflection. There was also a weekend retreat called Narnia, Middle Earth and God’s creation, led by one of our associate members, inspired by CS Lewis, Tolkien and the Bible. We also held a Creative Art weekend retreat called Six Senses.
## _Volunteers’ days and weekends_
Volunteers came every Thursday to work in the garden and on the allotment. They also have times of fellowship with community members – coffee in the morning and lunch. This activity provides a service to the local community by offering an opportunity for people to come together, to receive from one another, and from the land and beauty of nature.
There were several ‘Work & Fellowship’ events, when friends of community came to stay for a couple of nights and helped with different tasks around the place and were blessed by the fellowship and prayer together in return.
## **Financial review**
Income for the year amounted to £118,521 (2021 - £99,466) and expenditure £86,549 (2021 - £82,835). The surplus was added to funds brought forward, with general funds being being £111,846 and restricted funds £652.
## **Going concern**
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.
Page 4
## **HOUSE OF THE OPEN DOOR**
## **TRUSTEES' REPORT (CONTINUED)**
## **Statement of Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The annual report was approved by the trustees of the charity on 12 September 2023 and signed on its behalf by:
......................................... John Trimming Trustee
Page 5
## **HOUSE OF THE OPEN DOOR**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HOUSE OF THE OPEN DOOR**
I report to the trustees on my examination of the accounts of House Of The Open Door for the year ended 31 December 2022.
## **Responsibilities and basis of report**
As the charity trustees of House Of The Open Door you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the House Of The Open Door's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of House Of The Open Door as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... G W Schulz ACMA Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF
12 September 2023
Page 6
## **HOUSE OF THE OPEN DOOR**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022**
|**Note**
**Unrestricted**
**funds**
**£**
**Income and Endowments from:**
Donations and legacies
2
96,476
Charitable activities
3
21,595
Investment income
4
345
Other income
5
-
Total income
118,416
**Expenditure on:**
Charitable activities
6
86,549
Total expenditure
86,549
Net income
31,867
Net movement in funds
31,867
**Reconciliation of funds**
Total funds brought
forward
79,979
Total funds carried
forward
12
111,846|**Restricted**
**funds**
**£**
105
-
-
-
105
-
-
105
105
547
652|**Total**
**2022**
**£**
96,581
21,595
345
-
118,521
86,549
86,549
31,972
31,972
80,526
112,498|**Total**
**2021**
**£**
74,211
20,450
5
4,800|
|---|---|---|---|
||||99,466|
||||82,835|
||||82,835|
||||16,631|
||||16,631
63,895|
||||80,526|
The notes on pages 9 to 16 form an integral part of these financial statements. Page 7
## **HOUSE OF THE OPEN DOOR**
## **BALANCE SHEET AS AT 31 DECEMBER 2022**
|**Note**
**Fixed assets**
**Current assets**
Debtors
10
Cash at bank and in hand
**Creditors: Amounts falling due within one year**
11
**Net current assets**
**Net assets**
**Funds of the charity:**
**Restricted income funds**
Restricted funds
**Unrestricted income funds**
Unrestricted funds
**Total funds**
12|**2022**
**£**
-
2,840
111,830
114,670
(2,172)
112,498
112,498
652
111,846
112,498|**2021**
**£**
-|
|---|---|---|
|||2,355
81,773|
|||84,128
(3,602)|
|||80,526|
|||80,526|
|||547
79,979|
|||80,526|
The financial statements on pages 7 to 16 were approved by the trustees, and authorised for issue on 12 September 2023 and signed on their behalf by:
......................................... John Trimming Trustee
The notes on pages 9 to 16 form an integral part of these financial statements. Page 8
## **HOUSE OF THE OPEN DOOR**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
House Of The Open Door meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Gift aid**_
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
## _**Interest receivable**_
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
## _**Investment income**_
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
Page 9
## **HOUSE OF THE OPEN DOOR**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## _**Grant provisions**_
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
|**Asset class**|**Depreciation method and rate**|
|---|---|
|Motor vehicles|25% straight line|
|Fixtures and fittings|25% straight line|
|Computer equipment|33% straight line|
## **Debtors**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Page 10
## **HOUSE OF THE OPEN DOOR**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Liabilities**
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
## **2 Income from donations and legacies**
|Donations and legacies;
Donations
Legacies
Gift aid reclaimed|**Unrestricted**
**funds**
**General**
**£**
53,041
42,100
1,335
96,476|**Restricted**
**funds**
**£**
105
-
-
105|**Total**
**2022**
**£**
53,146
42,100
1,335
96,581|**Total**
**2021**
**£**
73,233
-
978|
|---|---|---|---|---|
|||||74,211|
## **3 Income from charitable activities**
|**Unrestricted**
**funds**
**General**
**£**
Rent and other income
21,595|**Total**
**2022**
**£**
21,595|**Total**
**2021**
**£**
20,450|
|---|---|---|
Page 11
## **HOUSE OF THE OPEN DOOR**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
## **4 Investment income**
|**Unrestricted**
**funds**
**General**
**£**
Interest receivable and similar income;
Interest receivable on bank deposits
345
**5 Other income**
Gains on sale of tangible fixed assets for charity's own use|**Total**
**2022**
**£**
345
**Total**
**2022**
**£**
-|**Total**
**2021**
**£**
5|
|---|---|---|
|||**Total**
**2021**
**£**
4,800|
## **6 Expenditure on charitable activities**
|**Note**
Ministry expenses
Grounds
Food and household
Maintenance and renewals
Light and heat
Rent paid to Trust
Council tax and water
Insurance
Motor costs and travel
Telephone
Printing, stationery and office
Training
Legal and professional
Bank charges
Independent examination
Depreciation, amortisation and other
similar costs
Grant funding of activities
7|**Unrestricted**
**funds**
**General**
**£**
3,461
749
14,120
3,576
9,341
30,492
5,971
10,214
2,349
603
2,381
-
284
88
1,200
-
1,720
86,549|**Total**
**2022**
**£**
3,461
749
14,120
3,576
9,341
30,492
5,971
10,214
2,349
603
2,381
-
284
88
1,200
-
1,720
86,549|**Total**
**2021**
**£**
4,654
1,101
9,109
2,082
11,810
29,040
5,870
9,872
2,982
633
874
512
180
97
1,170
474
2,375|
|---|---|---|---|
||||82,835|
Page 12
## **HOUSE OF THE OPEN DOOR**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
## **7 Grant-making**
## **Analysis of grants**
Grants
**Grants to institutions 2022 2021 £ £** 1,720 2,375
## **8 Trustee and related party transactions**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
Gaetana Trimming, wife of John Trimming, a trustee, received £1,600 for providing housekeeping services (2021: £1,600).
The only other payments made to the trustees, or any person connected with them, consisted of reimbursements of expenditure incurred on behalf of the charity in furthering the charity's objects.
## **9 Tangible fixed assets**
|**Cost**
At 1 January 2022
At 31 December 2022
**Depreciation**
At 1 January 2022
At 31 December 2022
**Net book value**
At 31 December 2022
At 31 December 2021|**Motor**
**vehicles**
**£**
4,420
4,420
4,420
4,420
-
-|**Computer**
**equipment**
**£**
5,030
5,030
5,030
5,030
-
-|**Fixtures**
**and fittings**
**£**
47,248
47,248
47,248
47,248
-
-|**Total**
**£**
56,698|
|---|---|---|---|---|
|||||56,698|
|||||56,698|
|||||56,698|
|||||-|
|||||-|
Page 13
## **HOUSE OF THE OPEN DOOR**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
|**10 Debtors**
Prepayments
Accrued income
Other debtors
**11 Creditors: amounts falling due within one year**
Accruals|**2022**
**£**
910
1,335
595
2,840
**2022**
**£**
2,172|**2021**
**£**
809
951
595|
|---|---|---|
|||2,355|
|||**2021**
**£**
3,602|
Page 14
## **HOUSE OF THE OPEN DOOR**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
## **12 Funds**
|**Unrestricted funds**
**_General_**
General Funds
**Restricted funds**
Samaritan's Inn Fund
**Total funds**
**Unrestricted funds**
**_General_**
General Funds
**Restricted funds**
Samaritan's Inn Fund
**Total funds**|**Balance at**
**1 January**
**2022**
**£**
79,979
547
80,526
**Balance at**
**1 January**
**2021**
**£**
63,393
502
63,895|**Incoming**
**resources**
**£**
97,021
105
97,126
**Incoming**
**resources**
**£**
79,041
125
79,166|**Resources**
**expended**
**£**
(65,154)
-
(65,154)
**Resources**
**expended**
**£**
(62,455)
(80)
(62,535)|**Balance at**
**31**
**December**
**2022**
**£**
111,846
652|
|---|---|---|---|---|
|||||112,498|
|||||**Balance at**
**31**
**December**
**2021**
**£**
79,979
547|
|||||80,526|
Page 15
## **HOUSE OF THE OPEN DOOR**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
## **13 Analysis of net assets between funds**
|Current assets
Current liabilities
Total net assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
114,018
(2,172)
111,846
**Unrestricted**
**funds**
**General**
**£**
83,581
(3,602)
79,979|**Restricted**
**funds**
**£**
652
-
652
**Restricted**
**funds**
**£**
547
-
547|**Total funds**
**at 31**
**December**
**2022**
**£**
114,670
(2,172)|
|---|---|---|---|
||||112,498|
||||**Total funds**
**at 31**
**December**
**2021**
**£**
84,128
(3,602)|
||||80,526|
Page 16