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2023-08-31-accounts

BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

BETHANY INTERNATIONAL HOUSE

FINANCIAL STATEMENT YEAR ENDING AUG 2023

REGISTERED CHARITY NO: 1183255

BETHANY INTERNATIONAL HOUSE FOR CHILDREN

FINANCIAL STATEMENT

YEAR ENDED AUGUST 2023

BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

CONTENTS

Page
Charity particulars 1
Trustees’ report 2-3
Independent examiners’ report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 -11

BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

TRUSTEES: Benjamin Gaba Ibironke Giwa PATRON Apostle Mathew. A. Oluwajuba FOUNDER Susan Benjamin PRINCIPAL OFFICE& 214 the Headlands CONTACT ADDRESS Northampton NN3 2 NX BANKERS: 2018-2022 Barclays Bank Weston Favell Northampton 2023 National Westminster Bank Weston Favell Northampton

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BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

TRUSTEES’ REPORT

Objective

YEAR ENDED AUGUST 2023

The objective of the charity is to provide relief and assistance to children’s needs and Substitute parenting. To provide the highest education for children within the community who are lacking.

Trustees

The trustees of the charity are listed on page 1 of the financial statement.

Statement of trustees Responsibilities

The trustees are responsible for preparing the Annual Report and financial statements according to the law of the United Kingdom Accounting Standards

The law which applies to charities in England requires the trustees to prepare financial statements for each financial year. This gives a true view of how the charity operates and how we generate and manage the resources of the charity for that period. As the trustees prepare the financial statements, they are required to:

It is the trustee’s responsibility to keep correct accounting records that will disclose any reasonable accuracy at any time for the financial position of the charity. This will enable them to be sure that the financial statement complies with the Charities Act 2013, the charity (Accounts and Reports) Regulations 2008 and the provision of the trust deed. They are also in charge of safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other miss management.

Bethany International house for children is a charity registered with the charity commissions under number 1183255. This organisation is set up in Sierra Leone to help the underprivileged children in waterloo in due of the aftermath of the last war. The charity consists of a nursery school to encourage the little children with good education. We also have an orphanage for children who have lost one or both parents. This is the report on the activities of Bethany International house for the year ending August 2022.

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BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

The board of trustees ensures that the school and the orphanage are administered accurately by delegating several staff for the daily operation that is needed to run the school and the orphanage. All staff, including the finance officer, report to the trustee at their bi-monthly meetings also have immediate access to the founder and trustee with specific areas of responsibility. The teaching staffs receive certain amount of salary each month as dose the maintenance man. Other staff work voluntarily.

Since 2011 Bethany International house has been committed to providing quality education, accommodation, food and clothing to the under privilege and orphan children. The organisation is committed to providing all these facilities to help the children full fill a worthy life of destiny and to in turn change and educate their community. Our staff have also tried to fulfil all the objectives that the founder and trustees would recognise and endorse.

The commitment of the staff and trustees has been reflected in this year’s operation, which has strengthened the need for, and value of, the provision provided for the under-privilege children of Waterloo.

In 2019/20 we started our auto modern nursery school building from foundation to wall height. This will consist of four classrooms, two offices, chapel hall and five toilets. We have now in 2021/2022 finished 3 classrooms, 1 office and 3 modern toilets, we have also built the nursery but wanting to create a much more colorful atmosphere. We are still in construction mode and looking to add more outside playground active grounds, adding swings etc. We acquired bicycles for the children to learn but hoping to acquire more. We understand that the expenses will be more than we anticipated so we will have to find a way of finding extra funds that will help us complete the building.

The trustee strategy of increasing financial provision is by fundraising. This forces the charity to grow stronger and faster as time passes. The trustee has created other types of activities such as piggery, and poultry which will help to raise more funds so as to control the amount of expenditure each year to increase funding.

The trustees extend their sincere thanks to all our partners, their staff and sub-contractors for such generosity shown to the charity and to the children of waterloo in Sierra Leone.

The annual report was approved by the management committee and signed.

Minister Susan Benjamin (Founder)

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BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

Independent Examiners Report

Independent Examiners report, we report on the accounts of Bethany International House for Children for the year end 30 August 2023.

Respective responsibilities of trustees and examiner

As the Charity’s management committee, you are responsible for the preparation of the accounts; you consider the audit requirement of section 43(2) of the Charities Act 1993(the Act) does not apply. It is our responsibility to state, based on procedures specified in the General Directions given by the Charity Commissioners under section 43(b) of the Act, whether particular matters have come to our attention.

Basis Independent Examiners report

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts and seeking explanations from you as the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.

Independent examiners statement

In connection with our examination, no matter has come to our attention:

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BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

INCOMING AND EXPENDITURE REPORT FOR THE YEAR ENDED 30[TH ] AUGUST 2023

Unrestricted Restricted
NOTES funds Funds Total 2023 Total 2022
INCOMING RESOURCES
Incoming resources from generated
funds
Funds invested by Founder & Trustees 3 £5,645.57 £0.00 £5,645.57 £4,246.17
Donation funds 2 £1,686.60 £0.00 £1,686.60 £2,680.00
School Fees Donations 4 £1,744.90 £0.00 £1,744.90 £1,755.18
Total Incoming resources £9,077.07 £0.00 £9,077.07 £8,681.35
________
Resources Expended
Building Costs
5		 (£3,500.00) 0.00 (£3,500.00) (£4,030.00)
Travel Costs 6 (£1,340) 0.00 (£1,340.00) (£1,200)
Expenses 7 (£3,071.13) 0.00 (£1,586.65) (£1,651.35)
Salary for Teachers 8 (1,165.94) 0.00
(1,165.94)		 (1,800.00)
Total ___________ (£9,077.07) 0.00 (£9,077.07) (£8,61.35)
Net Income/ (expenditure) and net
movements in funds for the year £0.00 £0.00

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BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

BALANCE SHEET AS AT 30[TH ] AUGUST 2023

Notes
Fixed Assets
Tangible assets
10&11
Current assets
Cash at Bank and in hand

Net Current assets
Total assets less current liabilities
9
Creditors: amount falling due
after more than one year
12
Net Assets
Capital and reserves
Net deficit)		 Notes
Fixed Assets
Tangible assets
10&11
Current assets
Cash at Bank and in hand

Net Current assets
Total assets less current liabilities
9
Creditors: amount falling due
after more than one year
12
Net Assets
Capital and reserves
Net deficit)		 TOTAL
2023
£
£47,902

202
48,104
(54,955)		 TOTAL
2023
£
£47,902

202
48,104
(54,955)		 TOTAL
2023
£
£47,902

202
48,104
(54,955)		 TOTAL
2022
£
46,452
_248
46,700
(47,023)		 TOTAL
2022
£
46,452
_248
46,700
(47,023)		 TOTAL
2022
£
46,452
_248
46,700
(47,023)
(6,851)
(6,851)		 (323)
(323)

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BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

1 ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2016). The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP) Accounting and Reporting by Charities published in March 2005 and applicable standards.

Funding Accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for others.

The cost of raising and administering such funds are charged against specific funds.

Income and expenditure

Income, which is mainly donations and contributions from the founder of the charity, is accounted for when received except interest receivable which is accounted for on an accrual basis. Expenditure is accounted for on an accrual basis.

Legacies

Legacies are credited on receipt to the relevant funds as indicated by the wishes of the testator. Where no such wishes have been expressed the receipts are credited to unrestricted funds.

Donations

Donations were received in response to appeals for the building of the charity, to support the staff and the running in general of the Charity.

Grants

The charity does not receive any grants.

Resources Expended

All expenditure is accounted for on an accrual basis has been allocated to the development and running of the charity.

Fundraising costs are incurred in seeking voluntary contributions. Governance costs are those incurred in connection with admiration of the charity and compliance with constitutional and statutory requirements.

Depreciation

Depreciation is provided at a rate to write off the cost of fixed assets over their effective working lives. Hence, computer equipment and software are deprecated on a straight-line basis over three years. 25% applied to Motor vehicles.

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BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

Taxation

The Charity’s surpluses are derived from, and applied toward, the maintenance of charitable activities and as such are not subject to taxations.

Allocation of Costs

Costs are allocated to the specific project to which relate. Where costs cannot be directly attributed to particular heading, they have been allocated on a basis consistent with the use of the resources.

2. INCOME RECEIVED

In 2023, £1,686.60 of donation income was unrestricted funds.

  1. Contribution of funds by the founder and Trustees of - £5,645.57.

  2. School Fees donations by parents, school evens and Villagers support 46,543,000 SLL – 1,7,44.90 Pounds (rate 0.00003749 SLL/1Pound)

EXPENDITURE COSTS

Costs are all costs allocated to the running, maintaining, and building of Bethany including the cost of the founder’s flight and living costs to oversee the charity.

  1. Costs of Labor of workers for completion of powerhouse and continuous school building
Description 2023
Buildingfoundations(PHASE 3) £3,500
Total £3,500
  1. Travel costs of the members of the trustees to manage and review the charity and running of the school.
Description 2023
Flight Cost £1,340
Total £1,340.00

7. Expenses of School running costs

Expenses SLL POUNDS Rate2022 Rate2022
School running Expenses
Export cos and School Uniforms and
items for Students
Expenses for Construction works
Uniform Expenses
Rebecca's expenses (orphan living in)
Entertainment
MiscellaneousExpenses		 5,741,000.00 215.23 0.00003749
1,484.48
31,780,000.00 1,191.43
2,740,000.00 102.72
810,000.00 30.37
426,000.00 15.97
825,000.00 30.93
Total Expenses 42,322,000.00 1,586.65 3,071.13

BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

8. Staff Salary paid £1,165.94 .

9. Statement OF Assets on 30th August 2023

Fixed Assets Land & Building £46,250.00 Motor Vehicle £1,651.55 Total Fixed Assets £47,901.55

Currents Assets

Cash at Bank £202.12 Total Assets £48,103.67

10. Land & Building

10. Land & Building
Cost of acquisition of land £10,000.00
Site Preparation £300.00
Surveyor £400.00
Planning and Building £1,125.00
Architects drawing £1,000.00
Conveyance fees £425.00
Solicitor £425.00
Registration of Deeds £425.00
Housing and Planning Permit £600.00
National Revenue Authority £100.00
Value of Building on land £31,450.00
£46,250.00
11. Motor
Vehicle		 2022 2023
Cost 2,936.08 2,202.06
Additions 0.00 0.00
Depreciation 734.02 550.52
Total 2,202.06 1,651.55
  1. Creditors: amount falling due after more than one year: £54,955.18 (Funds owed to Founder Susan Benjamin, personal contribution to Charity adjusted to include 2022 contribution 4,246.17)

BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

SUMMARY REPORT FOR 2022/2023 ACADEMIC YEAR

Bethany International House for Children, off 555-Mangofarm/ Waterloo, opened for the 2022/2023 Academic year on the 5[th of] September 2022 as other schools in the country. Early preparation such as Staff recruitment, administration and registration of new and old pupils and pre-cleaning of the school premises was done before the opening date. As usual, effective teaching and learning started on the day school opened.

School Enrollment

For 2022/2023 Academic year the total pupils were 87, which is disaggregated as 62 old and 25 new admitted pupils. The Primary school had 59 pupils and the Nursery, 28 pupils.

ENROLLMENT:

CLASS/LEVEL OLD NEW TOTAL
Nursery 1&2 5 11 16
Nursery 3 7 4 11
Class 1 13 7 20
Class 2 11 1 12
Class 3 7 1 8
Class 4 9 1 10
Class 5&6 10 0 10
Grand total 62 25 87

With the proprietor’s approval, 2 new pupils were registered freely and paid the old fees of 450 le, another 2 old pupils were given half scholarship each.

No Pupils Name
S		 ex Class/level Beneficiaries of
half scholarship
1 Ishmael A. Mansaray M 2
2 Samuella Koroma F 2
3 Abdul Aziz Kamara M Nursery
4 Christopher Massaquoi M Nursery

BETHANY INTERNATIONAL TRUSTEES’ REPORT YEAR ENDING-2023 HOUSE

Staffing:

At the beginning of the academic year, the total staff strength stood at 6 with 5 old teachers and 1 new (nursery) teacher recruited. Unfortunately, during the cause of the year, the class 4 teacher left and was replaced with one new teacher. The new teacher fell sick and was advised by the doctor for isolation because of the nature of his sickness. He was replaced with another teacher for Class 1, while Mrs. Gladys Mansaray was asked to take class 4. The new teacher also left because he was not capable of teaching the class. Thereafter we employed another one that ended the academic year with us.

SCHOOL EXTRA CURRICULLUM ACTIVITIES:

As usual, we had the Christmas carol in December which marks the end of the First term, and it was successful. In the 2nd and 3[rd] term, we organized our second annual athletics sport, using our school playground and it was full of fun and creativity. In the 3[rd] term, there was graduation for Nursery 3 and Class 6 pupils.