Charity re8ists7tion number- 1183228 Scarlets Community Foundation Chartable Incorporated Organi8&tion Annual Report and Financial Statei))ents for the Year Ended 30 lune 2025
Scarlets Community Foundation Contents Trstee$, Report Ito4 Independ¢ni Examiner's Report Statement of Financial Activities Balance Sheet Notes to th¢ Financial Statements 8t014
Scarlets Community Foundation Trustees, Report The tn]stees ptesent theii. annual report together witli the financial 5ts1einents of the charitable inci)rporated oi'ganEsation foi. the year ended 30 Jun¢ 2025. The trustees have adopted the the provisions of Accounting and Repoi'ling by Charilie5; Stsleill¢nl of Recominended PJ2ctice applÉ¢able to charities piepftrng thcEr accounts in accordance with ihc Finan¢ial Reporting Standard applicable in the UK and Republic of Ircland (FRS 102) (effective l January 2015). Objectives and activities Objecls rtjiil alFIIS The obj¢cts of the Scarlets ColnUnity FoundalioD are for the benefit of the public within the S¢arl¢ts region by- Promoting Community participation in h¢8lthy recreation. particulaTly through rugby union and othei. health-etthancing sports (IA) Advancing the education of children and young people (iii) Promoting iinpToviiig health through initiaiiv¢s such as woi'kshops and awareness sessions Achievements aiid perfortnance Oiilpiil.T Qiil¢oiiiesft)r Ilie Cliffrity's BeNeficluries During tlic year ended 30 June 2025, the Foundation significantly increased its level of activity, engageinent, and progiainit)c dclivcry. Building on the previous y¢ar, salai'ied staff enhanced the Foundaiion'5 ability to deliver against its charitable objectives. The Foundation continues to utili5e Sportai'imarily rugby-as A vehicle to iinprove wellbein& promote in¢lusion, and increase participation. AclivitEes are designed to address a bi'oad l'ange of social. health, and educational needs, while raising aspiyations and 5UPPOrting pathways into education and emplo)qn¢nt. The Foundation operates inttlusively, suppoiting individuals regardless of age, gender, di58bility, ethnicity, sexual orientation, religion, or liealth status. A coinmunity-led tpproach ensures that progt7mmes respond to local needs and feedback. {1) Rugby C2mp5' 30 Fit, Fed and Fun camps delEv¢r¢d in areas of social deprivation Approxiinately 750 additional pailicipants engaged at regional mp5 (2) Primary Schools and Club Ertgageet. 950 skills sessions delivered in priihary schools, reaching approxiillalely 19,000 partieipantg 24 Inixed rugby festivals involving 3,900 paiticipants • Matchday TAG rugby iniiiativcs invDlving over 1,000 participants Development of girls, rugby through.. (i) 4 festivals {300 pai'ticipants) (ill 12 skills sessions at dedicated hubs Page I
Starlets Community Foundation Trustees, Report (3) Inelusion: The appointment of a dedicated Inclusion Officei. enabled significant pi'ogramme expansion.. Deliveiy of inclusive I'ugby sessions for children with disabilities Establishinent of inclusive ¢omtnunity elubs in inultiple locations Dcliveiy ofDisability Six Nations events engaging 426 participants • Walking rugby prograiiiines at)d intei'.club activity Weekly spoiling meinoi'y sessiot)s suppoi'ling older partieipants Additional inclusion work included eiig&geniei)t with etF1cè1lY divei'se comn)unities, support for LGBTQ+ events, mixe&ability rugby initiatives, and the delÉvery of wheelehaii. riigby sessions in schools. (4) Partnership working: The Foundation strengthened patherships with local authoriti¢s, ¢ducalional in5titution& health services, and comrnut]ity oi'ganisations. Collaborative work focused on.. Supportiiig disadvk)ntaged communities Pi'omoting health and wellbeing Delivei'ing targeted interventions for young people and Deui'odiYer5e individuals Truslee Develoijnieiil Trustees are encouTaged to participate in deyelopment opportunitt¢s as and whtn appropriate. Performan¢¢ is inonitored ihrougli regular reporting, witli oiitputs reviewed by trustees on a quarterly basis. Plans are in place to further stt'engthen stakeholdei. feedback Inechat)isms in the coming year. FlihanctAI review The Foundation's income for the year was derived fi'oin privaie donAtions, supplemented by £65,910 generated through fundraising activities including rughy camp% at]d 8UCtion$. Bxpenditure priinarily related to prograinme delivery, including staffing, fa¢iliiies, and associated costs. Policy reserves The Foundation aims to Inaintain sufficient reserv¢s lo.. Ensure financial stability in the event of illcome fluctuation5 * Enable the development of new pilot proje¢ts Curreiit reserye levels are considered acceptabl¢ due to th¢ b¢nEfit of non-contributory access to facilities at Parc y Scai'lets. iiid5 iir deficil The Charity has no fvnds that are materially in deficit. Princlprtlfuxdliig soiirces To June 2025 all income received was from private donations and £97,791 was generated froin auctions and cornmunity rugby camps. Sii]]ilai'ly, the only expendiiur¢ incurred was payment for food parcel Contents and staff cosls delivering rugby caTnps and other coininuiiity events. Page 2
Scarlets CDmmllnity Foundation Trustees, Report Going concern The triistees are satisfied that the Fottndation reinains a going concern and that adequate iesour¢es are available to continue operations for the foreseeable futu]r. Reference AdJnini5trative Detai15 Charity Registration Number.. Registered Office.. 1183228 Pa Y Scarlets P¢mberton Ketail Park Trostre Roundabout Llanelli SA14 9UZ Truste #nd offieeys The trustees and offJcers 5ervin8 during the yew. and since the year end were as followg: Trustees: Mr P J Morgan, Trea$ur¢r Mr D J Daniels Mrs N Owen-Lloyd Mr J Hajper Dr S Burford Structure* governa¢¢ and mamagement Iyrtltsre ofgovernlii¥ docuitieiil Constitstion based on the Charity Commission's model goveming document for Charitabl¢ lJJcorporated Organisations, i.e., the Trustees are iht only membets of the charity. Recriillineiil rtitd uppolnlttienl ofln151ec¥ There Inust be at least ihree Charity Trustees. The IaXImU1 number of trustees is 12. In accordance with the Conslitution, Trustees are appointed or re-appointed for & temi of thi'ee years by a resolution passed 81 a properly ¢o#vened meding of the charitS Trustees. In appoiuting Trustees due consideTatiott 15 8iven lo ensu thai the Trustees have, between them, relevant skills and experience nec¢ssary to inanagp th¢ charity eff¢¢tively and in accordance with charity law. ArrrtMgeinei¢tslorsÉlllitg key intsi1NgemeiilpersoAiiÉlrÈmuiiern¢lo All Trustees act in a voluntary capacity and receive no reinunerfttion or other material benefits from their servie¢ to the Charity. Out-of-pocket expenses nece5sai.ily and reasonably incui'red by the Trustees in prolllotig th¢ purpose of the Charity are i'eimbursed at cost. During the period eoveiEd by this report theie were £Nil (2024 £Nil) of ¢laim5 for rein)bursement of expenses. OrganlsuiloFilllslrMclure The Board of Trustees is responsible for strategic direction, governance, and oversight. OperatioJJal managenient 15 delegated to employed staff, who report regularly to the trustees. Pag¢ 3
Searlets Community Foundation Trustees, Report Statement of trustees, responsibilities The tru.8tcc8 (who are also the direetors of Scarlets Community Foundation for the purposes of company law) al'e responsible for pr¢paring thc tt'ustees, ieport and Ilie financial statements in accordance with applicable law and United Kingdoin Accounting Standards (United Kingdom Generally Accepted Accounting Practice). including FRS 102 'The Financial Reporting Standard appli¢3bl¢ Èn the UK and R¢publie of Ireland colpanY law requires the trustees to prepare financial slateinents for each financial yeai.. Undei. company law the trustees must not approve the financial stateinents unless they al'e satisfied that they give a tNe and fair view of the state of affairs of the charitable coinp&ny and of the incoinit)g resources and application of resources, including its incoine and expenditure, of the charitable eompany for that period. In preparing these financial tilteinenls, the tsustees are required io.. select suitable accounting polioi¢s and apply them consistentlyj obsei've the m¢thods and principles in tbe Charilies SORP. In8ke judgeinents and estimates that are reasonable and prudent. state whether applicable accounting standards, coittprising FRS 102 have been followed, subjeet to any material departures disclosed and explained it) the finaneiAI statements; and prepare the financial StatelentS the going concern basis unless it is inappropriate to presutne that the charitable company will coy)tinue in business. The Irust¢¢s are T¢spon5ible for keeping pi'oper accounting records that can di5¢1ose with reasonable accuracy at any tim¢ ihe finanrial p05Ition of the chariiable coinpany and enable thein to e1Ure that the financÉal stateinents comply with th¢ Cotnpani¢s Act 2006. They are also responsible foi. safeguai'diDg the assets of the charitable company and hence for tsking r¢asonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible foi. the mainteiian¢e and integrity of th¢ cotVOTal¢ and fitwcial information included on the charitable company's website. Legislation governing the prepai'alion and dissemination of financial statements may diffei. from legislation in other jui'isdi¢ti05. Diselosure of Information to auditor Bach trustcc hos tsk¢n st¢P5 that they ought lo have taken as a trustee in order to make themselves aware of any relevant audit infont)alion and to establish that the charity's auditor is aware of that infoiinalion. The tiustees confirm that there is no rel¢vant inforination that they know of and of which they know ihe audilor is unaware. The annual Yeport was approved by th¢ Irust¢e5 of the charity on .30:04:26 . and signed on its behalf by.. Mr J Ha]per Trustee Page 4
Scarlets Community Foundalion Independent Examiner's Report to the trustees of Searlets Community Foundation ('the Chrdrity,) I report to the charity trustees on Iny ex&mination of the accounts of the Chai'ity for the year ended 30 June 2025. Responsibilities and basls of report As tlie trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requireinents of the Charities Act 2011. report in i"espect of iny exajnination of the charity'5 a¢counts as cai'ried Out under section 145 of the Charities Act 2011 ('the 2011 Act,). In C¢1rrying out my ¢xaniination I have followed the Directions given by the Charity Coinmission under section 145{5}Ibl of the 201 l Act. Iiid¢pendent examiner's statement I have coinpleted Iny examination. I confirni that no matters have come to my ettention in connection with the examination giviiig Ine cause to believe.. accounting records were not kept in respect of the Charity as Jrquired by section 130 of the Act 2011. or 2. the accounts do not aecoixl with those records. or 3. the accounts do not comply with the applicable I'equirements concci'ning the foiin and content gf the accounts set out in the Charities (Accounts and Reports) Regulations 2008 nther than any requireineiit that the 8ccounts give a truc and fait. view which is not a Inatter considcied as part of independent examination. I have no eoneerns and have coine across no other matters in COrection with the eXnatIon to which attention should be drawn in thts report in ordei. to enable a proper underSt8ndlig of the accounts to b¢ reaGh¢d. Mi's Edwards LHP Audit Lid Chartered Certifi¢d Accountants LIy5 Deri Parc Pen5arn Carinailhen SA312NF Date..... Pa8e 5
Searlets Community Foundatlon Statement of Financial Activities for the Year Ended 30 June 2025 (Including Income and Expenditure Account and Statement of TotAI Recognised Gain5 and Losses) Uiirestrieted fllmds Restricted funds I'otol 2025 Total 2024 Note Income and Endowtnenls from: Donations and legacies Other trading llctivities 32,531 97,791 37,589 70.120 97,791 166,625 54,428 Total incoine 130,322 37,589 167,911 221,053 Expeniliture on: Charitable activities {117,874) 37,589 155,463) {84,4601 Total expenditure Nel income {117,874 37,589 155,463 84,4601 12,448 12,448 136,593 Net I0Ve]ent in funds 12,448 12,448 136,593 Reeoneilfialion of funds Total funds bJDughi foNard 158,310 9,195 167,505 30,913 Tolal fvnds carried foi'ward 12 170,758 9,195 179,953 167,506 All of the charity's activities derive frorn continuing operations during the above two periodg. The funds breakdown for 2024 is shown in note 12. The notes on pages 8 to 14 foin) an integral pai't of these r]nancial Statements. Page 6
Scarlets Community Foundation (Charity number: 1183228) Balance Sheet as at 30 June 2025 2025 2024 Note Current a$5ets Debtors Cash at bank and tn hand 128,638 55,255 125,975 43.374 10 183,893 169,349 Creditor$: Am01$ falling due wÉthin one year 3,940 {1,843 Net a55ets 179,953 167,506 Fund5 of the charity: Restricl¢d income funds Restricted funds 9,195 9.195 Unrestrleted lrteome fuRds Unrests'icted ndS 170,758 158,311 Total funds 12 179,953 167,506 The financial stateinents on pages 6 to 14 were approved by the trustees, and authoris¢d for issue on -3.9...Q.4.,26... and signed on their behalf by.. Mr J Harper Trustee The notes on pages 8 to 14 forn) an integral part of these fmancial statements. Page 7
Searlets Communkty Foundation Notes to the Financial Slatements for the Year Ended 30 June 2025 l Aceounllng policies Summary of sigllifJc8nt accountlng pollcles aiid key accounting e5timate5 The principal accounting policies applied in the pi'epai'ation of these financial statements are set out below. These policies have been consistently applied to all th¢ years presented, unless otherwise stated. Statement of eomplianee The financial Statements of the Charity. which is a public benefit entity nder FRS 102, have been prepared in accordancc with the Charities SORP {FRS 102) 'A¢counling and Reporting by Charities.. Statejnent of Recoininended Practicc applieable to charities preparing theii. a)Unts in accordance with the Financial Repoiting Stondard applicable in the UK and Republic of Ireland {FRS 102) (effective l January 2015), Financial Reporting Stsndard 102 The Financial Reporting Standard applicable in the UK and Republac of Ireland, and the Charitie5 Act 201 Basis of preparation Starlets Coininunity Foundation In¢ets the defll)ition of a public benefit entity under FRS 102. Assets and liabilities are initially iecognised at historical cost or transaction value unless otheiwise stated in the relevarht accounting policy notes. Going concern The trustees Consider that there are no mat¢rial uncertaintie5 about the charity's ability to continue as a going concern nor any significant areas of un¢¢rtainty that affect the carrying value of assets held by the charity. Exemption from preparing # CAsh llow statement The charity opted to early adopt Bulletin I published on 2 February 2016 and have therefore not included a cash flow stateinent in thest financial statements. Income and endowments All in¢oine is rEco8nised once the eharity has entitleinenl to the income, it 15 probable that the incoine will be received and the È]ttount of the incoine receivable can be ineaSUTed reliably. Doiillilons aiidlegffeles Donations ar¢ T¢cognistd when the chai'ity has been notified in M'iting of both the amount &nd settlement date. In the ev¢nl thpl a donittion is subject to conditions that iequire a level ot'perfom)ance by the charity before the charity 15 entitled to the funds, the income is deferred and not Ircognised until eithei. those conditions are fully Inet, or lh¢ fulfilment of those conditions is wholly within tlie control of the charity and it is probable thai these conditlolls will be fLilfilled in the reporting period. Grlliiis reeÉlv&ble Grants are recognised wh¢n the charity has an entItlent to the fid5 and aThy conditions linked to the grani$ have been mel. Where p¢rfoTmanLe cuJJdilions are attached to the grant and are yet to be inet, the income is recognised as a liability alld in¢luded on the balance sheet as deferred income to be released. Page 8
Scarlet5 Community Foundation Notes to the Financial Statements for the Year Ended 30 June 2025 Accounting policies {contliiued) Expenditure All expenditui'e is recognised once there is a l¢gal or constructive obligation to that expenditure, il is probable settleinent is required and the amount can be Ineasui'ed IEliably. All costs are allo¢atEd to the applicable expenditui'e heading that aggi'Egate similar c051s to that category. Where costs cannot be directly attributed to particular headings they have been allocated oli a basis consisi¢rtt with the use of resources, Wlth central staff costs allocated on the basis of tiine spent, oiid depirciaiion ¢haiEes allocated on the poilion of tlie asset's use. Other support costs are allocated based on the spread of staff costs. Chftrlirtble Nclivilies ChariÉable expendi¢u]E comprise5 those c05tS Iiicurred by the charity in the deliyery of its activities and services for its b¢n¢fI¢i#ri¢s. It includes both costs thal can be allocated directly to such activities and those costs of an indire¢t naNre necessaiy to support them. Support costs Suppoit Costs include central nCtionS and hav¢ been allocated to actlvity cost categories on a basi5 COll51Stent witli the use of resouire5, for exainple, allotating pi'operty costs by floor areas, oi. pcj. capita, slaff costs by th¢ tirne spent and other costs by their usage. Governance costs Th¢se include the costs attributsble to the charity's coinpliance with Constitutional and stBtutory requirements. including audiL strategic manageinent and trustees Ineetings and r¢ii*bur5ed expenses. Cjoveynrnent grants Govei'ninent grants are recognised based on the accrual model and are measured at the fair value of the asset IEceived or receivable. Gi'ants are classified as relatinbi either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the T¢lated costs are IEcognised. Gi'ants relatiiig to assets ate ecoy)i$ed over the expected useful life of the asset. Wh¢r¢ part of a grant relating to an asset is deferred, it is recognised as defei'i'ed incoine. Taxatlon Thc charity is considered to pass the tEst5 Set out in Paragraph I Schedule 6 of the Finance Act 2010 and tlierefoir it Ineets the definition of a ch2ritabl¢ company for UK cooratIOn tax puryoses. ALcvrdingly, the chai'ity is potentially exenipt froin taxation in respect of incoine oi. capital gains ieceived within Lalegoi'ies coveied by Chapter 3 Part I l of lh¢ Coi'poration Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the exteiit that such income oi. gains are applied exclusively to chai'itable puip05es. Ti'ade debtors Tiade debtors are amounts due from cll5totner5 for merchandise sold or service8 perforined in the ordinary course of business. Trade debtors are recognised uiitEally at the transaction price. They are subscqucnily ineasured at a]IlOTtised cost using the effective interest Fnethod, les5 pIDvision for impaii'ment. A pi'ovision foi. the iinpaimienl of trade debtors is established when their is objective evidence that the charity will not be able to collect all ainounts due according to the original terms of the reeeivables. Page 9
Searlets Community Foundation Notes to the Financial Statements for the Year Ended 30 June 2025 l Accounting polrcie5 (continued) Cash and Cash equlvalents Cash and Cash equivalents ¢oinpris¢ ¢ash on hand and ¢all deposits, and other 5hort-term highly liquid investinents ihat air readily Convertible to a known aiDount of Cash and are subject to an insignificant risk of change in value. Trade creditors Tiade creditors are obligations to pay foi. goods or services that have been acquiied in the ordinary course of business from suppliers. Aecounts payable al'e classified as current liabilities if the charity does not have an unconditional l'ight, at the end of the repoi'ling period, to defer seltleinent of the ClEditor for at least twelve Inonths after the repoiting date. Jf there is an uncoi)ditional right to defei. settlelnent for at least twelve months fter the reporting date, they ale presented as non-current liabilities. Trade creditors are recognised initially at the transaction price and subseqllently ineasured at Ainortised eost using the effective inteie5t tnethod. Borrosvings Inter¢st-beai'ing boJTowings are initially recorded at f8ir value, nei of trdnsaction costs. Interest-beai'ing boi'i'owing5 are subsequently cari'ied at 8inoi.lised cost, with the difference between tlie proceeds, iiet of transaction costs, and the amount due ort 1edelp1I0n being reeognEsed as a charge to the Statement of Financial Activities ovei. the pei'iod of the Jrlevant borrowit)g. Interest expense is recognised on th¢ basis of th¢ ¢ff¢¢tivc int¢r¢st Ineihod and is included in interest payable and siinilar charges. Borrowings are classified as CUlTent liabilitie$ uol¢s$ the ¢hai'ity has an unconditional l'ight to defer settleinent of the liability for at least twelve moiiths after the reporting date. Fund structure Unrestricted iRcoiiie fijnds are general funds that are available for use at the trustees disci'etion in furtherance of the objectives of the charity. Rests'icted incoine funds are those donated for use in a particulai. Jrea oi. foi. specific purposes, the use of which 15 1'ests'iLted iu that area or pui'pose. 2 Income from don8tioiis and legacies Unrestricted funds General Restricted fund5 Total 2025 Total 2024 Donations and legacies GlIts, including capital grants,. Government grants Gift aid reclaiined 32,531 32.531 134,747 37,589 37,589 31,878 32,531 Page 10 37,589 70,120 166.625
Scarlets Community Foundation Notes to the Financial Statements for the Year Ended 30 June 2025 3 Intom¢ from other trading activities Unrcstricted funds General Total funds Other trdding income 97,791 97.791 Total for 2025 97,791 97,791 Total for 21114 54,428 54,428 4 Expenditure ch8rit8ble 8ctivitÉe5 Unre5tri¢ted fund5 General Restrieted funds Total Note Pi'ovision of Rugby cainps and Food porcels 19,460 19.460 37,589 92,767 4,822 37,589 Staff ¢o$ts Allocated support costs 92.767 4,822 Total for 21125 117,049 37,589 154,638 Tolal for 2024 84,460 84,460 In addition io the expenditure analysed above, there are also goveiTrance costs of £825 {2024 - £1,625) which relate directly to chai'itable activities. See note 5 for fuither details. Pagell
Searlets Community Foundation Notes to the Financial Statemcnts for thc Year Ended 30 June 2025 S Analysis of governanee aiid support c05t$ Goveriiaiice costs Unrestrieled funds General Total funds Independent examiner fees 825 825 Total for 2025 825 825 Tot41 for 2024 1.625 1.625 6 Trustee5 1'enTruneration ¢xp¢ll5e5 No trustees, noi. any persons connected with thcin, h8v¢ iecciv¢d any reinuneration froir the chai'ity during the y¢ar. No trustees have received any reiinbursed expen5e5 or any otheT benefits froin the oharity duriE)g the year. 7 Stsff c051s Th¢ aggregate payroll costs were as follows.. 2025 2024 Staff cost$ during the year were: Wages and salaries Othei. staff costs 89,225 3,542 55,776 92,767 56,892 No employee received einolujnents of Jnore than £60,000 durftng the year. 8 Taxatlon The charity is a tegistered charity and is therefoiE exempt froin taxation. Page 12
Scarlets Community Foundation Notes to the Finaneial Statements for the Year Ended 30 June 2025 9 Debtors 202S 2024 Ti'ade debtors VAT recoverable Other debtors 2,020 643 125,975 125,975 128,638 125,975 10 Cash and cash equivalents 2025 2024 Cash at bank 55,255 43,374 11 Creditors: amount5 falling du¢ withFn one year 202S 2024 Trade creditoi's Other taxation and social security Accyuals 2.980 813 70 960 960 3,940 1,843 12 Funds Balance at I July 2024 Incoming resourees Resources expended Balan¢e at 30 June 2025 Unrestricted funds General 158,310 130,322 (117,874) {37,589 170,758 Restrieted fund5 9,195 37,589 9,195 Total funds 167,505 67,911 155.463) 179,953 Page 13
Scarlets Community Foundation Not¢5 to the Fin*neial Statements for the Year Ended 30 June 2025 12 Funds (continued) Balanee at I July 2023 Ineomlng resources Resourees expended Balanee at 30 Julie 2024 Unrestrieted funds General 21,718 221,053 {84,460) Restyleted fndS 9,195 9,195 Total funds 30,913 221,053 84,460 167,506 IJ Analysi5 of net assets between funds Unl(rICted funds General Total flliids at 30 Jun¢ 2024 Re$Éracted fllttds Curtrnt &ssets Current liabilities 160,154 (1,844) 9,195 169,349 11,844 Tolal net as5els 158,310 9,195 167,505 Page 14