**Higher Kinnerton Village Hall CIO - Charity reg. no. 1183214 Trustees’ Annual Report (1[st] October 2020 to 31[st] March 2022)** ## **Purposes of the Charity** The provision and maintenance of a village hall for the use of the inhabitants of Higher Kinnerton and surrounding districts without distinction of political, religious or other opinions, including use for: a) meetings, lectures and classes, and b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants ## **Main Activities** art classes, band practices, choir practices, community walks, craft club, dancing (recreational & educational), exercise classes (aerial fitness, Pilates, yoga, Zumba), footcare clinic, indoor sports, pre-school toddler group, Tae Kwon Do classes, theatrical productions ## **Public Benefit** Ownership of the property known as Higher Kinnerton Village Hall, Bennett’s Lane, Higher Kinnerton, Flintshire, CH4 9AR is vested in the Trustees. By the Trust Deed originally attached to the ownership of the property the Trustees are bound to hold the property as a non-sectarian and non-political place of recreation and social intercourse for the advantage or benefit of the inhabitants of Higher Kinnerton and of the surrounding districts either gratuitously or in consideration of any money payment or other such terms as the Trustees think fit. ## **Contribution made by volunteers** All the Trustees are volunteers receiving no payment for their time and contribution. The spouses of some Trustees offer support on a voluntary basis. ## **Main Achievements** ## **Covid-19 Restrictions** October 2020 to Christmas use of the Hall was limited to - exercise type activities - the weekly Post Office - the weekly Pizza Van From Christmas to May 21 due to the second Lock Down the Hall was closed apart from - the weekly Post Office - the weekly Pizza Van From May 2021 the restrictions on use were relaxed allowing most activities subject to a maximum of 30 in number plus use of face masks and social distancing. This allowed most regular users opportunity to return. And we are delighted to report they did. At all times the Trustees consulted the Flintshire CC Covid-19 Business Advice Team to ensure the Hall operated within the Covid-19 restrictions. Throughout this period the Hall was maintained in a clean and sanitised state in readiness for reopening and when open for safe use. Consequently use of the Hall was maximised within the limits of those restrictions in a sanitised and safe manner in full compliance with the requirements of the Welsh Government. **19[th] May 2022 Page 1 of 6** **Higher Kinnerton Village Hall CIO - Charity reg. no. 1183214 Trustees’ Annual Report (1[st] October 2020 to 31[st] March 2022)** ## **Covid-19 Restrictions (continued)** Whilst the CIO suffered loss of income, reduced usage resulted in small reduction in overhead costs. Furthermore the Trustees gratefully received substantial financial support from the Welsh Government. Overall the financial situation was stable as we came out of Covid-19 restrictions allowing the Trustees to undertake necessary capital maintenance and improvements. ## **Maintenance/Improvements** - a) Replacement windows to front and side of the Hall – this work was carried out in autumn 2021. - b) New boundary fencing to rear and side of the Hall - this work was carried out in summer 2021. - c) Maintenance and repainting of existing roof fascia boards - this work was carried out in the autumn 2021. - d) Replacement fan assisted radiator in the Main Hall - this work was carried out in the summer 2021. - e) 35mm asphalt overlay to the existing car park - this work was carried out in the summer 2021. ## **Financial** Like most such organisations the total income from use of the Village Hall from Christmas 2020 to May 2021 was severely reduced due to Covid-19. However a Covid-19 support grant from Flintshire C.C. financed by the Welsh Government has ensured the financial stability for the time being. In summary we are confident that the financial stability of the Hall is secured for the foreseeable future. The Trustees hold reserves in a savings account for a) a back up to the working capital to avoid borrowing and b) for purposes of match funding when major maintenance or improvements are required. The current level is £17k. Below is the Accounts Balances Statement for 1[st] October 2020 to 31[st] March 2021. **19[th] May 2022 Page 2 of 6** HIGHER KINNERTON VILLaGE IlaLL CIO- CHARITY NO. 1183214 Trustees Annual Re ort to Charit Commissioners- 01/10/19 to 30/09/20 HIGHER KINNERTON VILLAGE HALL CIO Management Account Balances from 01/1012020 to 3110312022 M•na ment Account Incom• Ac unt Ex 2020122 2019120 2020122 2019120 9oollngs Donatlon5 Cknema Club Granis Insurbn¢¢ Clalm Interest IBankl FCC Covld-19 Supporl other É16.864.74 £172.33 £0.00 £3,000.CQ £0.00 E3.90 £14.CMJJ.C £1(￿. £7.466,07 £448.40 £209.95 £2,062.88 £1,122.00 £120,48 £io,C￿.C BGas Careplan 8ooklThgs Costs Bulklin8s' Maintenance Cleantn8lConsumables Debts Wrltten Off Donations & Gifts £655.56 É278.00 £1.209.58 £3,796.52 £0.00 £194.00 £1,342.50 £16.50 £0, E2,299.43 £14,035.80 £2,146.28 £0.00 £11,225.80 £2.782.00 -E2.225.60 -E556,40 £201.00 f o,c £159.00 £508.07 £302.51 In Bulld Malnt £174.49 £2.759.68 £2,426.35 EO.50 EB9.(K) £753.65 £359.62 £202.60 £l,Z68.92 £329,91 £1.(￿9.02 £303,60 £1.219.27 2,782. -£2,125.60 -£556.40 £87.29 £o,00 £157.50 E256.94 £442,85 Events Clnema Club Gas Grounds, Malntenance Insurance LeBal Costs ew Equlpm?nt/Renewols Non-Domestlc R8iès 80% Statutory 20% Oiscretionary Other Costs Publlcty TV Licente Waste Dlsposal Water Non-DoMe5tk Rates Rellef Tot•1 f 34,140.97 £21.429.78 £38 370.55 £11,851.19 ProfiVLoss -£4.229..18 £9,5711.59 PROHT PLEASE TURN OVER HIGHER KINNERTON VILLaGE IlaLL CIO- CHARITY NO. 1183214 Trustees Annual Re ort to Charit Commissioners- 01/10/19 to 30/09/20 HIGHER KINNERTON VILLAGE HALL CIO Management Account Balances from 01/1012020 to 01104/2022 •m•nt A unt ClosSn 8alinces from 2020122 2019120 Cash Current A/c SJvln8s WC fj•s Pre-pay o/c 193257-Brltlsh Gas Elettri£ty Pre-pay alt 940453-Bdtish Gas Electrlcty prè.pay alc 940454-Bdt15h Gas Water Pre-pay alc 63422-Hafren DyFrdwy Consumables Float wlth June Jones Clnema Club Bal?nces w5th lan Ree5 Debtors Cheques Recelved.Not P•ld In Cheques Recelved-P•Sd In-Not Credited Bllls Noi PèidlDD's Not Clalmed Cheqlcard pald but In Tran￿t Debt5 Wrltten Off EIOI.80 £4,582.43 £17,CKJ).27 CIp5ed 20105121 -£64.67 -£320.69 £70.03 E58.99 EO.C £28.25 £o.th) EO.D) EO.C £0, EO.LKS £40.C¢) £1,401.85 £23,029.02 £436.17 £2.60 £352.54 £159.82 £57.33 £0.00 £167.16 £40. £0.00 £0.00 £0.00 .EO 50 bal•nce5 Tot•1 2018119 £16,107.40 £1,264J9 INCREASE Total IncreaselDecrease In ￿￿ft¢es In Year £21,436.41 44.229.411 DÈCREASE £25,685.99 19,4711..89 INCREASE Based upon the Informatlon and explanatlons provided to me lor auditin8 purposes by Rlthard Cook50n (Treasurer), I certify that that thest account5 correct Show the financlal p051tion of the Klnnerton Vllla8e Hall Commlttee as at 31st March 2022 Mlke Nellson ITrusteel IJJJ Rlchard Cookson ITreasurerl D4te 6 D•te **HIGHER KINNERTON VILLAGE HALL CIO – CHARITY NO. 1183214 Trustees Annual Report to Charity Commissioners – 01/10/19 to 30/09/20** ## **Structure, Governance and Management** The Charity’s governing document is a trust deed constituted as a CIO. CIO has a Board of Trustees comprising not less than 3 persons and not more than 15 all of whom shall reside within Higher Kinnerton and the surrounding districts. New Trustees may be recruited to the Board at any time by the Trustees. In selecting individuals for appointment as Trustees, the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. The Trustees may, by and from their number and from time to time, elect such officers (e.g. chairman, secretary, treasurer) as they see fit. One fifth rounded down of the Trustees shall retire each year. ## **Reference and Administrative details** |CharityName|Higher Kinnerton Village Hall CIO| |---|---| |Registered CharityNumber|1183214| |Charity’s Principal Address|Bennetts Lane
Higher Kinnerton
Chester
CH49AR| ## **Names of the Charity Trustees who manage the Charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole period**| |---|---|---| |MikeWilliams|Secretary|| |Mike Neilson|Grant Funding|| |Dorothy Hill||| |RichardCookson|Treasurer&BookingsSecretary|| |Julie Jones||| |Mel Allport||| |Peter Lewis||| |Gillian Foster||| |Ian Rees|Chairman|| |June Jones||| |GarethJones||20/01/22 to 31/03/22| |Claire Biddle||17/03/22 to 31/03/22| |Paul Elson||17/03/22 to 31/03/22| **19[th] May 2022 Page 5 of 6** **HIGHER KINNERTON VILLAGE HALL CIO – CHARITY NO. 1183214 Trustees Annual Report to Charity Commissioners – 01/10/19 to 30/09/20** ## **Declarations** **The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the Charity’s Trustees Signed Name Richard Cookson Position Treasurer Date 19[th] May 2022** **19[th] May 2022 Page 6 of 6**