## **CLUB SODA Report of the Trustees and UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2023** ## **CLUB SODA** Company number CE017361 Registered Charity Number: **1183211** ## **Trustees** Sedley Wilson Terry Andrew Smith Yasmin Louise Clark Chetna Kapacee Andrew Slegg Paul Barnard Caroline Dodd Sophie Jones ## **Registered Address:** TURF PROJECTS, UNITS 46-47, TRINITY COURT (GROUND FLOOR), WHITGIFT SHOPPING CENTRE, CROYDON, CR0 1UQ ## **Independent Examiner:** Fresh Eyes Finance Limited 71-75 Shelton Street London WC2H 8JQ 2 ## Table of Contents: ||Page| |---|---| |Report of the Trustees|4| |Independent Examiners Report|13| |Statement of Financial Activities|14| |Balance sheet|15| |Notes to the Financial Statements|16| 3 ## **Trustees Report:** Club Soda is a high profile, grass-roots organisation based in the London Borough of Croydon. Our mission is to create exciting social and creative music opportunities and foster better understanding of people with learning disabilities. Founded in 2009 by members with learning disabilities, we have delivered several hundred events and reached an audience of several thousand people across London and the Southeast. Our organisation comprises of a vibrant and dedicated pool of artists, creatives, and campaigners, who break creative boundaries and stereotypes to create a community where people with learning disabilities are happy, social, creative and valued. Club Soda’s services are co-designed by our community with staff and volunteers delivering workshops and tutorials in instrumental music, DJ’ing, song writing and performance. Artists and arts collectives are actively supported and there is opportunity for volunteering and work placements that skill-up members while also meeting a range of their social, emotional, and recreational needs. We are grateful for the support of our funders in 2022/23, who were The National Lottery Community Fund; Arts Council England; City Bridge Trust; Postcode Society Trust; Youth Music; Jack Petchey Foundation; and The Media Trust. 4 IMPACT REPORT CLUB 2022123 SODA HEADLINES FOR 2022/23 45 560 66 Events Ilncrease of 10 from 2021/22) lorksho ps Ilncrease of 132 from 2021/22) Members (Increase of 8 from 2021/22) 30 17 3.5u£ Glg Buddy matched pairs (Increase of J from 2021/22) Instances of fa¢o- nent (Increase of 1,689 from 2021122) Volunteers (Stayed the samo as 2021/22) 1.553 325 4.428 ewsletter Jbscrfb•rs (Increase of 124 from 2021/22) Soclal medla followers (Increase of 463 from 2021/22) Podcast Ilstens (Decrease of1.552 from 2021/22) 13.722 £173.491 £144.443 Llkes, commonts and shares on social medi4 (Increase of 451 from 2021/22) Money ralsed (Increase of £66.175 from 2021/22) Money spent (Increase of £42.T19 spent from 2021/22) LIVE EVENTS & SQDADA SODA WORKSHOPS SODA . BIAT CREW DJI Achlevements Partnered with Croydon College to develop a new Medio Team Two media appearances on BBC London News ond BBC Radio London Took part on the Media Trust 'Stronger Voices, programme Won a London Faith & Community Award as well as £5 Funding awards from Youth Music for new music by Theophilus and Manoj Funding from ACE. City Bridge. National Lottery. Postcode Society and Jack Petchey SoDoDo event ot Funhouse Medio Teom wcykshop The Cort)onalors GIG BUDDIES GIGBUDDIES Achlevements Secured funding for the next three yeaTS of Gig Buddies Hired a Project Coordinator and a new Project Assistant who has a leorning disobility. 50 Ihe project now has three paid members of staff Held 26 social events with 368 omendees across the year We ran our biggest social event to dote in collaboration th Comedy Lounge and had 38 people attend Approached by Brockwell Live festivals producer to become a charity partner Gig buddies enjowng a b0￿ing social li, Gig buddies on thew way lo a g in London Y5 like joining in with nv4T friends 98110 *xk￿l10 and lth• Thol is Gig buddy Chris on the donce floor ot o Club Soda evenl LEISURE LINK lelswdink lelswelink Croydon dc¢Jst Ilkn comln9 to th• sodols IYS a Achlevements Held 12 socials in Croydon venve5 Created 12 dlgltal newsletters and 6 prfnled magazlnes. all co- produced by our members More than doubled the number of printed copies of the Leisure Link magaine from 150 10 400 to deal th the increased demand Recorded 6 podcast eplsodes holding up the mic to some of Croydon's best artists, performers and musicians with learning disabilities Employed I Project Assistant wth a learning disability to join our team Sedley Imemberl ond Rochoel ILeisvre tink Monagerl receNing on award for the wotk Club Soda do Loraine (Leisure Link ASS￿l0nti distributing magaanes to venues in Croydon Leisure tink members celebroting together at one of the mnthty socials PLANS & TARGETS FOR 2023/24 Match 10 new palrsof Glg Buddles Reach 400 subscrfbers for our Deliver 13 events as part of London Borough of Culture 2025 Create Secure ACE fundlng for our arttsts development and digital content creation Launch a TlkTok Channel led byour Merfw Team io ## **Financial Review** ## a. Going Concern After making appropriate enquiries, the trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt a going concern basis in preparing the financial statements. Further details regarding the going concern basis can be found in the Accounting policies. ## b. Reserves policy Reserves comprise of £47,567 of Restricted Funds and £13,360 of Unrestricted Funds. It is the policy of the charity to keep a minimum of £12,000 in reserves in case the charity is forced to close. This sum represents the grand total of 2 month’s salary for all staff working for the charity. ## c. Current Year Results The total Income for the year was £173,491. Consisting of £8,416 Unrestricted and £165,075 Restricted. The total Expenses for the year were £144,443. ## Structure, Governance and management ## a. Constitution The company registered as a Charitable Incorporated Organisation with registered charity number 1183211 - b. Method of appointment or election of Trustees. Apart from the first charity trustees, every trustee must be appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees. - In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. - c. Organisational Structure and decision making The Chair of the board continues to successfully lead the company. ## d. Risk Management The Trustees have assessed the major risks to which the company is exposed, in particular those related to the operations and finances of the company and are satisfied that systems and procedures are in place to mitigate all exposure to the major risks. 11 ## **Statement of Trustees' Responsibilities** The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'. Company law requires trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing the financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. No Funds are held by a custodian Trustee This report was approved by the Trustees on 18/07/2023 and signed on their behalf by Chair: Terry Andrew Smith 12 ## **Independent Examiner’s Report to the Trustees of Club Soda for the year ended 31[st] March 2023** I report on the charity trustees on my examination of the accounts of the Company for the year ended 31[st] March 2023 ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). in carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS102) I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Jon Chartres 71-75 Shelton Street, London WC2H 8JQ 13 ## **Statement of Financial Activities for the year ended 31[st] March 2023** 14 ## Balance Sheet as at 31[st] March 2023 For the year ended 31 March the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of the accounts. The Financial Statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The Financial Statements were approved by the Trustees and authorised for issue on 15/09//2021 and were signed on their behalf by Chair___________________________________________________________________________________ 15 ## **NOTES TO THE FINANCIAL STATEMENTS** for the year ended 31 March 2023 ## **1. ACCOUNTING POLICIES** ## **Company information** Club Soda is a private company limited by guarantee incorporated in England and Wales. The registered office is Turf Projects, Units 46-47, Trinity Court (Ground Floor), Whitgift Shopping Centre, Croydon, CR0 1UQ ## **1.1 Accounting convention** ## **Basis of Preparation** The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), published in September 2015. The Charitable Company is a public benefit entity for the purposes of FRS 102 and therefore the charity also prepared its financial statements in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The FRS 102 Charities SORP), the Companies Act 2006 and the Charities Act 2011. The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest pound. ## **1.2 Going Concern Basis** We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you were: - The Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is not appropriate; or - The Trustees have not disclosed in the financial statements any identified material uncertainties that may cast significant doubt about the charitable company’s ability to continue to adopt the going concern basis of accounting for a period of at least twelve months from the date when the financial statements are authorised for issue. 16 ## **1.3 Income** All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. ## 1.4 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a Support costs are those costs incurred directly in support of expenditure on the objects of the company and include project management carried out at Headquarters. Support costs are allocated on a percentage basis as detailed in note 8. ## 1.5 Interest Receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the Bank. 1.6 Debtors Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## 1.7 Cash at Bank and in hand Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## 1.8 Liabilities and provisions Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation, ## 1.9 Financial instruments The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. 17 ## 1.10 Fund accounting General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income, gains and losses are allocated to the appropriate fund. 2. Income from donations and legacies ## 3. Income from Charitable Activities 18 ## 4. Income from other Trading Activities 5. Analysis of Expenditure on Charitable activities ## 6. Direct Costs 19 7. Support Costs Total 2023 Total 2022 ninistration Audit & Accountancy fe General Expenses Insurance IT Soknre and Consu Payroll Costs Pensions Costs Rent Staff Training Telephone & Internet Travel Natsonal Venue hire 544 3284 574 1316 57335 544 3284 574 1316 57335 774 20 640 425 1045 589 2565 2565 3168 398 110 1035 481 440 2784 481 440 2784 69324 69324 8214 8. St￿coSts staff CAJStswere as f¢Skx45 Total 20rJ Total 20 Wages and S21anÈs Srtial Securty Costs Other Pensv)n Costs 121.142 87,381 121.142 96,302 TIEaNEragenurn￿r0f erntloyed Eryth21(￿F&Hry tknrrEtF￿Year￿￿sasfoll0wS. 20T3 20f Direct Charrtatde Kbrk jrnn5trat￿n No emPb¥eerece￿& remuneration arMufflir%to moret￿n£fIj￿j1n￿k￿r￿ar 20 g. statement of Fund$- eurrenlyear ance at 01m111022 Income Transfers lout Bdance at 31m3r2023 Expenotwe Add￿ Deslgnated Futtds Deg￿nated M￿l[￿m RÈ$er¥t General Funds General Funds 8.845 -1.807 13.360 8.845 -1007 13.36D Tot￿ Unrestricted Funds 8.845 -1 M07 RE51ricted Fund 22.938 96 21.036 -21 M27 -2J25 6271 22.947 668 17.448 CRF ag Buthjqs C¥wthn n.719 ACE ty8n P*¢ 27.￿7 ID.585 7.316 23.810 -27.782 -10.481 -7n03 -17.446 25 6.J64 Tot￿ Regtrthd Fund$ 3.034 167.168 -142ffj36 Totsl of 21.880 173.491 .144A43 60.927 21