**CLUB SODA Report of the Trustees and UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2021**
## **CLUB SODA**
Company number CE017361 Registered Charity Number: **1183211**
## **Trustees**
Holly Eidana Keane
Joe Paul Henry Bowen
Loraine Ann Michelle O’Shaunessey
Sedley Wilson Terry Andrew Smith Yasmin Louise Clark
## **Registered Address:**
TURF PROJECTS, UNITS 46-47,
TRINITY COURT (GROUND FLOOR), WHITGIFT SHOPPING CENTRE, CROYDON, CR0 1UQ
## **Independent Examiner:**
Chartres Limited 31 Moor Park Road,
Hereford, England, HR4 0RR
## Table of Contents:
Report of the Trustees Independent Examiners Report Statement of Financial Activities Balance sheet Notes to the Financial Statements
## **Trustees Report:**
## Activities:
Club Soda works with people who have learning disabilities and Autism. They deliver workshops in music making and DJing and produces live events which showcase the talents of members and other artists with learning disabilities and Autism. Gig Buddies Croydon is a project run by Club Soda that aims to make makes music and night-time entertainment accessible to people with learning disabilities.
We are grateful for the support of our funders in 2020/21, who were Croydon Council, The National Lottery, Youth Music, Arts Council England, Jack Petchey Foundation and The London Community Foundation.
## Objectives:
Club Soda works with people who have learning disabilities and Autism. They deliver workshops in music and DJing and produces live events which showcase the Talents of members and other Artists with learning disabilities and Autism. Gig Buddies Croydon is a project run by Club Soda that aims to make music and nighttime entertainment accessible to people with learning disabilities.
The Objects of the CIO (The “Objects) are, for the Public benefit:
3:1 To promote social inclusion among people who have a learning disability or related physical or mental impairment, who are otherwise socially excluded from society or parts of society including as a result of their disability, but not exclusively, by:
A. Providing educational projects, Training, materials, facilities and opportunities to enable those persons and their carers to participate in the performing and visual arts; and
B. Raising public awareness of the skills and capabilities of those persons, and encouraging and facilitating inclusive participation in music and the arts
## Financial Review
## a. Going Concern
After making appropriate enquiries, the trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt a going concern basis in preparing the financial statements. Further details regarding the going concern basis can be found in the Accounting policies.
## b. Reserves policy
Reserves comprise of £21,969 of Restricted Funds and £4,260 of Unrestricted Funds. It is the policy of the charity to keep a minimum of £4,580 in reserves in case the charity is forced to close. This sum represents the grand total of 1 month’s salary for all staff working for the charity.
## c. Current Year Results
The total Income for the year was £83,526. Consisting of £2,590 Unrestricted and £80,936 Restricted.
The total Expenses for the year were £114,133. Consisting of £3,784 Unrestricted funds and £110,349 Restricted Funds.
## Structure, Governance and management
## a. Constitution
The company registered as a Charitable Incorporated Organisation with registered charity number 1183211
- b. Method of appointment or election of Trustees.
- Apart from the first charity trustees, every trustee must be appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## c. Organisational Structure and decision making
The Chair of the board continues to successfully lead the company.
## d. Risk Management
The Trustees have assessed the major risks to which the company is exposed, in particular those related to the operations and finances of the company and are satisfied that systems and procedures are in place to mitigate all exposure to the major risks.
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.
Company law requires trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing the financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
No Funds are held by a custodian Trustee
This report was approved by the Trustees on 30/09/2021 and signed on their behalf by
Chair______________________________________________________
## **Independent Examiner’s Report to the Trustees of Club Soda for the year ended 31[st] March 2021**
I report on the charity trustees on my examination of the accounts of the Company for the year ended 31[st] March 2021
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). in carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS102)
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jon Chartres 31 Moor Park Road, Hereford, England, HR4 0RR
## **Statement of Financial Activities for the year ended 31[st] March 2021**
|**Note**
Income from:
Donations and Legacies
Grants Received - Restricted
2
Memborship fees
Donations
Donations - Restricted
Fees income from School - Restricted
Charitable Activities
3
Other Trading Activities
4
Investments
Total Income
Expenditure on:
5
Charitable Activities|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**2021**
**2020**
-
80,936
80,936
115,563
90
-
90
4,896
300
-
300
2,582
-
-
-
-
-
-
-
-
-
4,930
2,200
-
2,200
571
-
-
-
-
2,590
80,936
83,526
128,542
-3,784
-110,349
-114,133
-71,706|
|---|---|
|Total Expenditure
Net Income|-3,784
-110,349
-114,133
-71,706
-1,195
-29,412
-30,607
56,836|
|Tranfers between Funds|-
-
-
-|
|Net movement in Funds
Fund Balance at 31st March 2020|-1,195
-29,412
-30,607
56,836
-
-
56,836
-|
|Fund Balance at 31st March 2021|-1,195
-29,412
26,229
56,836|
All disclosures relate only to continuing operations.
There are no recognised gains or losses other than the net incoming resources for the year
## Balance Sheet as at 31[st] March 2020
**----- Start of picture text -----**
2021 2020
£ £ £ £
Fixed Assets
- -
Tangible Assets
CURRENT ASSETS
Debtors - -
Cash on Short Term Deposit at Bank 26,229 56,836
26,229 56,836
Creditors: Amounts falling due within one year - -
- -
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES 26,229 56,836
26,229 56,836
Provisions for Liabilities - -
TOTAL NET ASSETS 26,229 56,836
Charity Funds
Restricted Funds 21,969 51,381
Unrestricted Funds 4,260 5,454
TOTAL FUNDS 26,229 56,836
**----- End of picture text -----**
For the year ended 31 March the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of the accounts.
The Financial Statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The Financial Statements were approved by the Trustees and authorised for issue on 15/09//2021 and were signed on their behalf by
Chair___________________________________________________________________________________
## NOTES TO THE FINANCIAL STATEMENTS
## for the year ended 31 March 2021
## 1. ACCOUNTING POLICIES
## **Company information**
Club Soda is a private company limited by guarantee incorporated in England and Wales.
**The registered office is Turf Projects, Units 46-47, Trinity Court (Ground Floor), Whitgift Shopping Centre, Croydon, CR0 1UQ**
## **1.1 Accounting convention**
## **Basis of Preparation**
The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), published in September 2015. The Charitable Company is a public benefit entity for the purposes of FRS 102 and therefore the charity also prepared its financial statements in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The FRS 102 Charities SORP), the Companies Act 2006 and the Charities Act 2011.
The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest pound.
## **1.2 Going Concern Basis**
We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you were:
- The Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is not appropriate; or
- The Trustees have not disclosed in the financial statements any identified material uncertainties that may cast significant doubt about the charitable company’s ability to continue to adopt the going concern basis of accounting for a period of at least twelve months from the date when the financial statements are authorised for issue.
## **1.3 Income**
All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
## 1.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a
Support costs are those costs incurred directly in support of expenditure on the objects of the company and include project management carried out at Headquarters. Support costs are allocated on a percentage basis as detailed in note 8.
## 1.5 Interest Receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the Bank.
1.6 Debtors Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## 1.7 Cash at Bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## 1.8 Liabilities and provisions
Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation,
## 1.9 Financial instruments
The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## 1.10 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the
company and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
## 2. Income from donations and legacies
**----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds Funds Funds
2021 2021 2021 2020
£ £ £ £
Grants Received - Restricted - 80,936 80,936 115,563
Membership fees 90 - 90 4,896
Total Grants 90 80,936 81,026 120,459
Donations 300 - 300 2,582
Donations - Restricted - - - -
Total Donations 300 - 300 2,582
Total Donations and Legacies 390 80,936 81,326 123,041
Total 2020 7,478 115,563 123,041
**----- End of picture text -----**
## 3. Income from Charitable Activities
**----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds Funds Funds
2021 2021 2021 2020
£ £ £ £
Charitable Activities - - - 4,930
- - - 4,930
**----- End of picture text -----**
4. Income from other Trading Activities
|Other Trading Activities|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
**£**
**£**
2,200
-
2,200
571|
|---|---|
||2,200
-
2,200
571|
## 5. Analysis of Expenditure on Charitable activities
|Production
Administration|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
**£**
**£**
-
110,349
110,349
64,182
3,784
-
3,784
7,524|
|---|---|
||3,784
110,349
114,133
71,706|
6. Direct Costs
|6. Direct Costs||||
|---|---|---|---|
|||Total|Total|
||Production|2021|2020|
||**£**|**£**|**£**|
|Direct Expenses|4,681|4,681|2,000|
|Direct Wages|96,302|96,302|50,520|
|Equipment|4,066|4,066|5,581|
|Advertising & Marketing|230|230|2,066|
||105,280|105,280|60,167|
## 7. Support Costs
**----- Start of picture text -----**
Total Total
Administration 2021 2020
£ £ £
Audit & Accountancy fee 661 661
General Expenses 1429 1429 947
Insurance 229 229 407
IT Software and Consum 305 305 228
Payroll Costs 531 531 97
Pensions Costs 464 464
Rent 858 858 7
Staff Training 219 219 984
Telephone & Internet 372 372 154
Travel - National 0 0 113
Venue hire 0 0 1080
5069 5069 4016
**----- End of picture text -----**
## 8. Staff costs
|Staff Costs were as follows
Wages and Salaries
Social Security Costs
Other Pension costs|Total
Total
2021
2020
**£**
**£**
96,302
56,955
-
-
-
-|
|---|---|
||96,302
56,955|
The average number of persons employed by the company during the year was as follows :
|Direct Charitable Work
Adminstration|2021
2020
**NO.**
**NO.**
1
1
1
1|
|---|---|
||2
2|
No employee received remuneration amounting to more than £60,000 in either year
## 9. Statement of Funds – current year
**----- Start of picture text -----**
Balance at Transfers Balance at
01/04/2020 Income Expenditure Additions in/out 31/03/2021
Designated Funds £ £ £ £ £ £
- - - - - -
Designated Minimum Reserve
- - - - - -
General Funds
General Funds 10,908 2,590 -3,784 - - 9,714
10,908 2,590 -3,784 - - 9,714
Total Unrestricted Funds 10,908 2,590 -3,784 - - 9,714
Restricted Funds
Youth Music 396 - -396 - - -0
National Lottery 15,636 40,402 -56,038 - - 0
Arts Council 15,156 1,500 -16,656 - - -
Youth Music Soda Jam 20,195 15,646 -21,940 - - 13,901
DCMS 9,845 -9,845 - - -
Emergency Funding 3,900 -3,900 - - -
National Lottery - Leisure Link 9,643 -1,574 8,069
Total Restricted Funds 51,381 80,936 -110,349 - - 21,969
Total of Funds 62,290 83,526 -114,133 - - 31,683
**----- End of picture text -----**