## **Trustees' Annual Report for the period** **From** Period start date **To**[Period end date ] Day Month Year Day Month Year 1 04 2023 31 03 2024 ## Section A Reference and administration details **Charity name** Benenden Pre School **Other names charity is known by** **Registered charity number (if any)** 1183202 **Charity's principal address** St. Georges Hall. The Street, Benenden Cranbrook Kent **Postcode TN174DP** ## **Names of the charity trustees who manage the charity** **Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Janet Beattie Secretary Whole year 2 Sarah Andrew Treasurer Whole year 3 Harriet Champneys Whole year 4 Gill Knox Chair Whole year 5 Katie Okada 21.4.22 – 7.6.23 - 6 - 7 - 8 - 9 - 10 - 11 - 12 - 13 - 14 - 15 - 16 - 17 - 18 - 19 - 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** > March **2012** 1 **TAR** **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Mrs Lucy Oakley, pre school supervisor ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charity Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Three trustees appointed by previous committee; trustees now able Trustee selection methods appoint new trustees where needed (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The pre-school supervisor regularly updates all policies with staff and a You **may choose** to include policy booklet is sent out annually to parents and carers. Trustees have additional information, where electronic access to all policies and update the list annually. relevant, about: - [ policies and procedures ] - adopted for the induction and training of trustees; - [ the charity’s organisational ] - structure and any wider network with which the charity works; ●[ relationship with any related ] parties; - [ trustees’ consideration of ] - major risks and the system and procedures to manage them. The charity is currently running well with four trustees and two potential trustees attend meetings and are in the process of being formally appointed. The pre school supervisor attends all meetings. The pre-school continues to rent its premises from the Benenden Village Trust and so enjoys strong community ties. However, trustees are viewing suitable premises to purchase as the Beneden Village Trust are substantially increasing our rent. The major risks we have addressed this year are: risk associated with possible need to move premises in the next ● couple of years. The trustees are currently in negotiation with the village trust and funding organisations to investigate options for re-siting the preschool possible changes to pre-school funding and hours being proposed ● by government - offers the challenge of having enough spaces to offer parents who live locally ## **Section C Objectives and activities** > March **2012** 2 **TAR** |**Summary of the objects of the**
**charity set out in its governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|●
to embed and resource the new Early Years curriculum
●
to enhance the development and education of children under
statutory school age by encouraging parents to understand and provide for
the needs of their children through community groups the organisation's
approved purposes are:
●
the charity works for the public benefit having as its objects the
development and education of children and young people.| |---|---| ||(1) promoting their care and safety;
(2) promoting their education and promoting parental involvement;
(3) promoting their health and wellbeing;
(4) providing services to support them and their families and carers;
(5) providing services to individuals holding membership of the CIO; and
(6) furthering the aims of the pre-school learning alliance.| ## **Additional details of objectives and activities (Optional information)** > March **2012** 3 **TAR** The two main fund raising activities in the current year are spring fair and a Christmas Fair. These two events, along with our participation in the village fete, a photograph fundraiser and easyfundraising have raised around £1445, money which has been used to refurbish the inside area with fresh decoration. Our main objective remains the securing of a new venue for the preYou **may choose** to include school, either a building or plot of land. Sadly, we put in a bid for a piece of further statements, where land which would have been ideal forthe pre-school but we were outbid at relevant, about: auction. policy on grantmaking; ● policy programme related ● investment; contribution made by ● volunteers. ## Section D Achievements and performance > March **2012** 4 **TAR** Section D Achievements and erformance p **Summary of the main achievements of the charity** The trustees spent a significant amount of money re-decorating the **during the year** inside areas. Numbers of children registered have increased and we now have a waiting list for most morning sessions. > March **2012** 5 **TAR** **Section E Financial review** The reserves that we hold are ringfenced for the purpose of new **Brief statement of the** premises in the next few years. **charity’s policy on reserves** **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** Funding comes almost exclusively from three sources: You **may choose** to include 1 – parent paid fees for their children to attend pre-school additional information, where 2 - funding provided by Kent County Council to fund specific aged relevant about: children the charity’s principal ● 3 – amount raised by parents, this has increased since Covid restrictions sources of funds (including any have been largely lifted fundraising); ● how expenditure has All funds raised are used to support and improve the work of the presupported the key objectives of school through rent of premises, payment of staff, purchase of the charity; equipment, services for children e.g. sporting activities, yoga etc. investment policy and ● objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** > **Signature(s)** Gill Knox **Full name(s)** Gillian Elizabeth Knox **Position (eg Secretary, Chair, etc)** Chair **Date** 23rd January 2025 > March **2012** 6 **TAR** ## **BPS FINANCIAL activity 23/24** |**INCOME**
**23/24**
22/23
KCC Payments
£52,926.69 £56,333.13
FF2 KCC
£4,775.64
£420.42
Fees
£28,203.07 £18,193.97
Milk Claim
£210.90
£232.05
Uniform
£150.00
£83.90
Ukraine donations
£260.00
Interest 3 accounts
£991.91
£324.02
Purchase refunds
£144.25
Collaboration fund
£513.75
£0.00
**Sub Total**
**£87,771.96** £75,991.74|**EXPENDITURE**
**23/24**
22/23
Wages
£55,055.94
£50,328.35
Pension
£1,329.68
£3,858.69
Cleaner
£1,387.50
£1,380.00
PAYE
£5,020.19
£5,351.66
Business Rates/music li
£657.31
£661.39
Rent
£3,769.69
£2,901.69
Statutory Training
£323.50
£663.00
Additional Training
£38.90
£222.80
PLA Insurance
£754.11
£732.56
Electricity
£1,430.93
£1,480.79
Fixtures & Fittings
£1,056.21
£485.60
Ofsted/ICO
£70.00
£70.00
Telephone/IT
£766.44
£923.71
Milk
£216.83
£228.43
Snacks
£697.30
£672.45
Setting supplies
£1,879.66
£1,817.55
CAF bank fees
£60.00
£72.00
Equipment, toys, books
£1,177.00
£234.98
Advertising
£0.00
£0.00
Petty Cash
£0.00
£0.00
**Sub Total**
**£78,259.77**
£72,085.65| |---|---| |Fundraisers
£1,445.83
£3,676.03
Donations
£969.00
£445.00
**Sub Total**
**£2,414.83**
£4,121.03|Treasurer pay
£2,246.25
£2,175.00
Fundraisers
£0.00
£909.82
Christmas Party staff
£268.20
£385.50
External teachers
£1,063.80
£660.00
Coffee Mornings
£0.00
£0.00
AGM/Committee Meet
£0.00
£338.00
Misc
£780.00
£300.00
£0.00
**Sub Total**
**£4,358.25**
£4,768.32| |**TOTAL INCOME**
**£90,186.79** £80,112.77|**TOTAL EXPENDITURE****
**£80,049.44**
£76,853.97| |**OPENING BALANCE 1.4.23**
**CLOSING BALANCE 31.3.24**
CAF cash account
£15,481.32
CAF cash account
£22,103.91
CAF Gold Saver
£52,431.42
Online Saver
£5,225.63
**United Trust Bank**
£50,720.55
**TOTAL FUNDS**
**£67,912.74**
**TOTAL FUNDS**
£78,050.09
**NET SURPLUS**
**£10,137.35**|| BPS FINANCIAL artivity 23124 INCOME KCC Payments FF2 KCC Fees Milk Clalm Uniform Ukraine donations Interest 3 accounts Purchase refund5 23124 22123 £52,926.69 £56,333.13 £4.775.64 £420.42 £28,203.07 £18.193.97 £210.90 £232.05 £150.C(I £83.90 £260. £324.02 £144.25 EXPENDITURE Wages Pension Cleaner PAYE Business Rates/music11 Rent Statutory Training Additional Trainin8 PLA Insurance Elertricity 23124 £55.055.94 £1,329.68 £1.387.50 £5,020.19 £657.31 £3.769.69 £323.50 £38.90 £754.11 £1.430.93 22123 £50,328.35 £3,858.69 £1.380.Crf) £5.351.66 £661.39 £2,901.69 £663.IXI £222.80 £732.56 £1.480.79 £991.91 Collaboratlon fund £513.75 £0. FixturÈs & Fittings Ofstedllco Telephonel Milk Snacks Setting supplie5 CAF bank fees Equipment, toys, books Advert15in8 Petty Cash Sub Total £1.056.21 £70.CKI £766.44 £216.83 £697.30 £1,879.66 £60. £1.177.C £0. £0. £78.259.77 £2.246.25 £o.c £268.20 £1.063.80 £0. £o.cKJ £780. £485.60 £70.00 £923.71 £228.43 £672.45 £1,817.55 £72.00 £234.98 £0.00 £0.00 £72,085.65 £2,175.00 £909.82 £385.50 £660.00 £0.00 £338.00 £300.00 £0.00 £4,768.32 Sub Total £87,771.96 £75,991.74 Treasurer pay Fundralsefs Christmas Party staff External teachers Coffee Mornin85 AGMICommittee Meet Misc Fundralsers Donatlons £1.445.83 £3,676.03 £969.00 £445. Sub Total £2,414.83 £4.121.03 Sub Total £4,358.25 OTAL INCOME £90,186.79 £80.112.77 Ai EXPENDITURE•. £80,049.44 £76,853.97 OPENING BALANCE 1.4.23 CAF cash account CAF Gold Saver CLOSING BALANCE 31.3.24 CAF cash account Online Saver United Twst Bank TOTAL FUNDS £15,481.32 £52.431.42 £22,103.91 £5,225.63 £50,720.55 £78,050.09 TOTAL FUNDS £67,912.74 NET SURPLUS £10,137.35 I have completed my examination and confirm that no material matter5 have come to my attention 8ivin8 me cause to believe that.. l. accounting records were not kept in respett of the CIO as required by the Charities Att. 2. the accounts do not atcord with those records I have no concern5 and have come across no other matters to which attention should be drawn in this report In order for a Proper understanding of the accounts to be ￿aChed. Si8ned.. Independent Examiner Mrs L Burles Date..